During the winter break, December 15, 2016 – January 17, 2017, the IRB reviewers will not be reviewing submissions. Researchers will still be able to submit over the break but no submissions will be reviewed. The HRPP office will close beginning Friday, December 23, 2016 and will reopen on Monday, January 2, 2017.
If you have Cayuse IRB submissions with a status of "In-Draft", please submit and certify your revised submission prior to 5:00pm on Wednesday, December 7th, to allow reviewers the best opportunity to review your submission prior to the winter break. Unfortunately, we cannot guarantee that submissions will be approved prior to the break; however, our reviewers will make every effort to complete their review prior to December 15th.
The Cayuse IRB Review Process
Researchers can track the review process of their submissions by looking at the Dashboard at the top of the Submission Details screen.
The green check mark indicates the requirements are complete for that review stage. The highlighted gray section shows where the submission is in the review process.
Cayuse IRB Test Site Available for Practice/Familiarization
The Sandbox UAT provides users a chance to practice or familiarize themselves with Cayuse IRB using a test site. The site allows test studies to be created providing practice before submitting a study through Cayuse IRB. Studies created in the Sandbox UAT are never processed.
To access the practice site, click on "Sandbox UAT" above. Enter session23 (lower case) as the user name and ttuttu as the password.
Cayuse IRB help files and "How To" Power Point presentations are also available to help guide you through the submission process.
Cayuse IRB Training Tutorials and PowerPoints
- Cayuse IRB: Basics
- Cayuse IRB: Creating a New Submission
- Adding Co-Investigators to Legacy Studies
- Modifications to Legacy Studies
- Cayuse IRB Help Tutorials
Request Training for your Group
Colleges, departments and organizations may request a Cayuse IRB training session for faculty, staff, and/or students. Please contact the HRPP office to schedule training at 806-742-2064 or email us at HRPP@ttu.edu.
What does it mean to be a Research Principal Investigator at Texas Tech University?
The Office of Human Research Protections (HHS/OHRP, 2016)) describes the role and
responsibilities of a research investigator in the following way:
"Investigators play a crucial role in protecting the rights and welfare of human subjects and are responsible for carrying out sound ethical research consistent with research plans approved by an IRB. Along with meeting the specific requirements of a particular research study, investigators are responsible for ongoing requirements in the conduct of approved research that include, in summary:
- obtaining and documenting informed consent of subjects or subjects' legally authorized representatives prior to the subjects' participation in the research, unless these requirements have been waived by the IRB (45 CFR 46.116; 45 CFR 46.117);
- obtaining prior approval from the IRB for any modifications of the previously approved research, including modifications to the informed consent process and document, except those necessary to eliminate apparent immediate hazards to subjects (45 CFR 46.103(b)(4)) ; and
- ensuring that progress reports and requests for continuing review and approval are
submitted to the IRB in accordance with the policies, procedures, and actions of the
IRB as referenced in the institution's OHRP-approved Federalwide assurance (45 CFR
46.103(b)(4), 45 CFR 46.109(e), 45 CFR 46.115(a)(1)) . In certain circumstances, investigators
also would be responsible for meeting the following additional regulatory requirements:
- providing to the IRB prompt reports of any unanticipated problems involving risks to subjects or others 45 CFR 46.103(b)(5);
- providing to the IRB prompt reports of serious or continuing noncompliance with the regulations or the requirements or determinations of the IRB (45 CFR 46.103(b)(5)); and
- keeping certain records as required by the HHS regulations for at least three years after completion of the study (45 CFR 46.115(b))."
TTU Policy 74.09 (5) outlines the criteria for those researchers who are eligible
to assume the responsibilities as a Principal Investigator (PI) over a research study.
The Principal Investigator must be:
• a full time faculty member; or
• a tenured faculty member; or
• a full time employee with a terminal degree in his/her discipline.
Evisions will be conducting upgrade maintenance to the Cayuse system on Friday, December 2nd from 5:00pm to 7:00 pm. Please be sure to save your work and exit Cayuse before 5pm on Friday. We apologize for the inconvenience.
We can help! Having difficulty understanding the Cayuse IRB submission process or you have questions? The HRPP staff is available to help you and/or your colleagues by way of a phone call, individual consultations or presentations to your group. Call us at 742-2064.
No December IRB meeting.
Next IRB Meeting
Jan. 31, 2017 @ 3 p.m.
Full Board submissions due by Jan. 10
November 2016 HRPP Statistics
122 Reviews Assigned
56 Initial Submissions
125 Proposals Approved
Tip of the Month
Consent Forms expire. If you have an active expedited or full board study, the chances are good that you use consent forms and that you require your participants to sign one acknowledging that they understand what the study is about and other certain rights. When studies are renewed in Cayuse IRB, updated consent forms are required. What the reviewer looks for is any changes to the form and the generic expiration date at the bottom of the page (i.e., Expires XX-XX-XXXX). The actual expiration date is based on the date shown on the annual approval letter. Make sure they match.
In January 2016, Microsoft ended support for Internet Explorer 9 & 10. In light of this, Evisions will discontinue IE9 & 10 compatibility support for all products in the Research Suite (Cayuse 424, SP, & IRB) on July 1, 2016.
Human Research Protection Program
Administration Building, Room 357
Box 41075 | MS 1075
Lubbock, TX 79409-1075
(806) 742-2064 Office| (806) 742-3947 Fax