[Minor revision—posted 7/30/13 (replaces 4/14/10 edition)]
Operating Policy and Procedure
OP 36.01: Adding, Changing, and Deleting Courses and Changing Method of Delivery
DATE: July 30, 2013
PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to ensure understanding and a standardized approach concerning curriculum changes.
REVIEW: This OP will be reviewed in May of even-numbered years by the Office of the Provost and the Senior Vice Provost with substantive revisions presented to the Provost and Senior Vice President (PSVP).
The PSVP has been delegated the authority and responsibility for authorizing course additions, changes, and deletions.
a. The PSVP or designee will approve all additions, deletions, and changes (including changes in method of delivery) of courses for Texas Tech University using an established procedure for reviewing and determining approval. The review process will include departmental recommendations, college committees established for course review, the Graduate Council for graduate courses, and the Academic Council.
b. Courses should not be submitted for areas in which degree programs have not been approved except when they accompany degree program requests.
c. Efforts should be made at each level to ensure against proliferating courses beyond the ability of the department to offer such courses regularly. The ratio of faculty to course inventory should be considered.
d. Departments should review courses periodically to ensure appropriateness of content and accuracy of description.
e. Courses not taught for three consecutive years will be brought to the attention of the department chair and, if not justified, dropped from the course inventory after five years.
f. Course descriptions should not be changed substantively in catalog copy unless changes have been approved through established procedures.
g. Courses should not be taught before they are accepted as part of the course inventory.
a. Requests for new courses, deletions, and changes must be initiated on an Application for Course Approval form (see Attachment A) available online at http://www.irim.ttu.edu/CourseInventory.php
An approved course section in which 50 percent or more of the contact hours will be delivered electronically must meet the Texas Higher Education Coordinating Board Principles of Good Practice and be certified by filing a Principles of Good Practice/Copyright Compliance Form, which is available online at http://www.depts.ttu.edu/distancelearning/faculty, prior to delivery. The Office of the Provost is responsible for ensuring that the course has been entered into the distance education database before the course is offered.
b. The course description should be brief (usually fewer than 25 words) in indicating the essentials of the course. It is not necessary to submit the Application for Course Approval form when the only changes involve the text of the course description and prerequisite changes. That information should be submitted to the Office of Official Publications by memo or e-mail, thus providing a written record. Each department is responsible for inputting prerequisite changes into Banner and ensuring that both Official Publications and Banner have the same information.
c. Departments originating courses that affect other departments or areas should consult with the units affected before preparing the application. If courses are submitted that appear to involve conflicts or jurisdictional questions between departments or areas, the PSVP or his/her representative will ask Academic Council members from the colleges or schools involved to attempt to resolve those questions before the course is considered by the council. Justification and syllabi may be required to provide a basis for these considerations.
d. Course changes are to be received and processed in the deans' offices (and by the Graduate School) to reach the PSVP by the following dates:
(1) Annual Report May 1
(2) Summer Supplemental July 15
(3) Fall Supplemental September 15 for even-numbered years
October 15 for odd-numbered years
(4) Spring Supplemental March 1
e. The following routing is required:
(1) The department initiates a request on an Application for Course Approval form that is signed, dated, and forwarded to the academic dean.
(2) The college curriculum committee considers the request and, if it is approved, the form is signed and dated. Forms for both graduate and undergraduate courses are sent to the Office of Official Publications.
(3) Refer to Attachment B for information on the graduate course approval process.
(4) Course approval forms sent to the Office of Official Publications are reviewed and issued a log number. They are then entered on the Academic Council meeting agenda and a digest of the requests is distributed to members prior to the meeting. Action of the council is noted in the minutes of the meeting. If the vote is positive and the PSVP approves the request, the form is signed and dated and copies are distributed to the appropriate offices, including the course inventory coordinator. The information is then applied to the course inventories for both the university and the Texas Higher Education Coordinating Board.
(5) The course does not become official until it appears in the inventory of the Coordinating Board.
(6) Copies of the approved application are provided to the originating department, the originating college, Academic Support & Facilities Resources, and Official Publications. The original copy of the approved application is maintained and filed in the course inventory coordinator's office.
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