[Major revision–posted 2/18/22 (replaces 10/16/17 edition)]
[PDF Version]

 

Operating Policy and Procedure

OP 52.06: Project Management Practices

DATE: February 18, 2022

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to establish institution-wide project management practices for all information resources projects.

REVIEW: This OP will be reviewed in November of even-numbered years by the IT Policy and Planning Officer and IT Project Manager who will recommend substantive revisions to the TTU Chief Information Officer (CIO) by December 15.

POLICY/PROCEDURE

1.  Texas Administrative Code Chapter 216 requires that the university initiate, approve, and publish a methodology that communicates an institution-wide approach for project management practices.*

2.  Information resources projects at the university will be registered with and managed in accordance with TTU IT Division's Project Management Office. Additional information for industry project management practices may be found at:

a.    The IT Project Management Practices Guide (http://www.infotech.ttu.edu/pmguide.pdf), which is the result of collaborative work by the CIOs of the Texas Tech System institutions and contains a repeatable, institution-wide approach for the management of information resources projects. All information resources projects at the university shall utilize this guide in all aspects of its management.

b.    The Texas Project Delivery Framework (https://www.dir.texas.gov/View-Resources/Pages/Content.aspx?id=16), which may also be used to manage major information resources projects or major contracts at the university. Per Texas Government Code Chapter 2054, major contracts or major information resources projects must utilize the Texas Project Delivery Framework. Major contracts means a contract that has a value of at least $1 million.† Major information resources project generally means an information resources technology project that exceeds $5 million in cost and requires a year or longer to complete, involves more than one state agency, or substantially alters work methods of state agency personnel or the delivery of services.‡

3.  In accordance with Texas Administrative Code § 213.38, accessibility testing, planning, and execution criteria shall be documented and performed by a third-party testing resource or knowledgeable institution of higher education staff member to validate compliance with the State of Texas accessibility requirements for any IT project whose developments costs exceed $500,000 and that:

a.    Requires one year or longer to reach operations status;

b.    Involves more than one institution of higher education or state agency; or

c.    Substantially alters work methods of institution of higher education or agency personnel or the delivery of services to clients.

4.  In accordance with Texas Government Code § 2054.161, all data produced from or used in IT projects must be classified in order to determine the appropriate data security and retention requirements. (See the IT Information/Data Classification security policy for more details on data classification and TTU OP 10.10, Records Retention, for the university's retention schedule.)

5.  The TTU CIO has final authority on all TTU IT-related issues, including exceptions to existing IT policies.

6.  Right to Change Policy

Texas Tech University reserves the right to interpret, change, modify, amend, or rescind this policy, in whole or in part, at any time without the consent of employees or students.

 

 

* Mandated by Texas Administrative Code §216.20

† Defined by Texas Government Code §2262.001(4)

‡ Defined by Texas Government Code §2054.003(10)

OP Categories

01 Chancellor
02 Development
04 Audit Services
10 President
30 Academic and Student Affairs – General
32 Academic Policies – Faculty
34 Academic Policies – Students
36 Academic Programs
40 Equal Opportunity and Affirmative Action
48 Communication Services
52 Information Technology
60 Environmental Health and Safety
61 Facilities Management
62 Financial and Accounting
63 General Services
64 Graduate Programs (Faculty and Students)
65 Research Accounting
66 Libraries
67 Mail Services
68 Communications and Marketing
69 Payroll and Tax Services
70 Human Resources
72 Purchasing, Contracting, and Payables
74 Research
76 Security
77 Student Services and Registrar
78 Traffic and Parking
79 Travel
80 Vehicles