Texas Tech University: Office of Research Services

Roles & Responsibilities

Research Administration Process

Identification of Funding Opportunities ORS PI Dept College OVPR SPAR
Search for opportunities X X     X  
Distribute opportunity information     X X X  
Store and provide application forms as necessary X          
Proposal Preparation ORS PI Dept College OVPR SPAR
Develop and revise technical narrative   X        
Assist PI in developing and revising non-technical narrative as appropriate/relevant     X X X†  
Develop and revise budget X X        
Provide guidance to PI on proposal preparation X       X†  
Ensure any potential conflict of interests have been disclosed to the OVPR's Office of Integrity   X        
Proposal Review and Approval ORS PI Dept College OVPR SPAR
Review and approve before sending to ORS   X X X    
Provide institutional review of proposal X          
Provide additional review of proposal as appropriate/relevant X       X†  
Make revisions and corrections to proposal after institutional review   X        
Provide institutional approval of proposal X          
Record proposal information for tracking X          
Proposal Submission ORS PI Dept College OVPR SPAR
Mail proposals to sponsors X X X      
Assist PI in electronic submission of proposals to sponsors X          
Award Acceptance ORS PI Dept College OVPR SPAR
Receive notification of grant or contract award X          
Send notification to department and other administrative offices X          
Negotiate terms and conditions with sponsor X          
Review and approve terms and conditions X          
Sign award documents, contracts and agreements X          
Project Management ORS PI Dept College OVPR SPAR
Oversee conduct of the project, including work of collaborators and subrecipients   X        
Ensure that project staff have training and certification required by university, by Federal or State regulation or by the sponsor   X        
Seek and maintain approvals for human subjects, animal use, pathogens, select agents, rDNA or other research requiring committee and/or other approvals   X        
Maintain program-related records   X        
Submit all required program reports   X        
Prepare and submit results for publication   X        
Report inventions to the Office of Technology Commercialization   X        
Award Management ORS PI Dept College OVPR SPAR
Maintain official award documents for sponsored projects X          
Interpret regulations, policies and procedures X          
Responsible Conduct of Research Plan   X        
Setup account(s) in financial accounting system X          
Comply with circulars and sponsor conditions for compliance at the transaction level   X X      
Ensure expenditures/cost transfers have been posted to accounts     X      
Resolve issues related to unreconciled accounts     X      
Certify effort bi-annually, and when required, certify effort of project personnel bi-annually   X        
Prepare and submit invoices to sponsors           X
Ensure that all financial reports have been submitted to sponsor           X
Ensure that all technical reports have been submitted to sponsor X X        
Ensure that all final invention/patent reports have been submitted to sponsor X X        
Ensure that all property reports have been submitted to sponsor X X        
Inactivate award account(s) in financial accounting system X         X
             
X† When proposal qualifies for RDT assistance            
Office of Research Services

Office of Research Services
349 Administration
Box 41035 | MS 1035
Lubbock, TX 79409-1035
(806) 742-3884 ofc | (806) 742-3892 fax
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