OP 01.04: Custodian of Public Records

 

[Minor revision–posted 9/1/26 (replaces 6/2/23 edition)]

 

Operating Policy and Procedure

OP 01.04: Custodian of Public Records

DATE: September 1, 2026

PURPOSE: The purpose of this Texas Tech University Operating Policy/Procedure (OP) is to define the steps involved for the release of public information and collection of any charges for copies if a request should arise pursuant to the Texas Public Information Act.*

REVIEW: This OP will be reviewed in February of every fourth year by the Vice Chancellor and General Counsel of the Texas Tech University System with substantive revisions forwarded to the President. This OP will be reviewed again in 2030.

POLICY/PROCEDURE

1.  The President has designated the Vice Chancellor and General Counsel for the Texas Tech University System (TTUS) as the Public Information Act Officer for public records for TTU. The Vice Chancellor and General Counsel is authorized to delegate the duties of the Public Information Act Officer to an attorney(s) within the Office of General Counsel.

2.  Consequently, TTU follows TTU System Regulation 07.01 regarding the handling of public requests and the assessment of any charges for fulfilling requests. To learn more, visit the TTU System Open Records webpage.

3.  A request for public records should be made in writing and should specify the institution and the records or information sought. Requests must be sent to the System Portal to be considered valid.

4.  If a request is received by a TTU employee, the TTU employee shall refer the requestor to the System Portal or immediately contact the TTUS Office of General Counsel at 806.742.2155.

5.  Student education records are not public records and are generally prohibited from disclosure by the Family Educational Rights and Privacy Act (FERPA).

 

* Tex. Govt. Code § 552.001, et seq.

OP Categories

• 01 Chancellor
• 02 Development
• 04 Audit Services
• 10 President
• 30 Academic and Student Affairs – General
• 32 Academic Policies – Faculty
• 34 Academic Policies – Students
• 36 Academic Programs
• 40 Institutional Compliance
• 48 Communication Services
• 52 Information Technology
• 60 Environmental Health and Safety
• 61 Facilities Management
• 62 Financial and Accounting
• 63 General Services
• 64 Graduate Programs (Faculty and Students)
• 65 Research Accounting
• 66 Libraries
• 67 Mail Services
• 68 Communications and Marketing
• 69 Payroll and Tax Services
• 70 Human Resources
• 72 Purchasing, Contracting, and Payables
• 73 Data Management
• 74 Research
• 75 Research Security
• 76 Security
• 77 Student Services and Registrar
• 78 Traffic and Parking
• 79 Travel
• 80 Vehicles