[Moderate revision–posted 5/14/25 (replaces 9/5/13 edition)]
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Operating Policy and Procedure

OP 02.07: Disclosure of Certain Gifts from Foreign Persons

DATE: May 14, 2025

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to assure that Texas Tech University (TTU) complies with federal and state law requiring disclosure of certain gifts made to TTU from foreign persons or agents as referenced in TTU System Regulation 01.03, Foreign Source Disclosure – Standards of Practice.

REVIEW: This OP will be reviewed every two years after publication by the Texas Tech University System (TTUS) Vice Chancellor for Institutional Advancement (VCIA) and the TTU Vice President for Advancement (VP). Changes will be made with the concurrence of the TTUS Vice Chancellor and Chief Financial Officer, the TTUS Vice Chancellor and General Counsel, and the TTU Senior Vice President for Administration & Finance and Chief Financial Officer.

POLICY/PROCEDURE

1.  Any TTU faculty member, staff member, student, or student organization who is approached by a potential donor who is either a foreign source or a representative of a foreign source must immediately contact the VP, who shall immediately notify the VCIA and TTUS Office of Institutional Advancement Foundation Counsel, with the following information about the potential gift:

a.    Name of the donor;

b.    Value or amount of the gift;

c.    The date of the gift;

d.    The donor's country of citizenship or, if unknown, the principal residence for a foreign source who is an individual;

e.    The donor's country of creation, or, if unknown, the principal place of business for a foreign source which is a legal entity; and

f.    Any restrictions or conditions placed on the gift by the donor and whether any other donors have attempted to impose similar conditions upon their gifts within the current fiscal year.

2.  The VCIA, through TTUS Institutional Advancement’s Financial Services team (IAFS), will maintain all information relating to foreign gifts received by or for the benefit of TTU. IAFS will subsequently compile and report all information relating to foreign gifts received by or for the benefit of TTU to the TTUS Chief Financial Officer, the VP, and TTU’s Accounting Services as requested by TTU Accounting Services. TTU Accounting Services is responsible for fulfilling all foreign gift reporting requirements, as outlined under TTU OP 62.12, Foreign Sources and Transactions Reporting.

3.  Definitions

a.    “Gift” means any gift of money or property to or for the benefit of TTU.

b.    “Foreign Source” means a foreign government or any agency thereof, a legal entity created under the laws of a foreign state, an individual who is not a citizen or national of the United States or a trust territory or protectorate thereof, or an agent acting on behalf of a foreign source.

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• 01 Chancellor
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• 10 President
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• 40 Equal Opportunity
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