[Minor revision–posted 7/13/22 (replaces 5/22/20 edition)] 
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Operating Policy and Procedure

OP 61.03: Posting Notices on University Property

DATE: July 13, 2022

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to establish a standard for the location of printed matter posted in or on university buildings and bus shelters. This procedure does not attempt to establish the type of material that may or may not be posted but is directed to the location on or within a building where the posting of printed material is permitted.

REVIEW: This OP will be reviewed in March of even-numbered years by the Senior Managing Director of Facilities Maintenance & Construction (FMC) for Operations, the Texas Tech University Fire Marshal, and the Associate Vice President for Operations with substantive revisions forwarded to the Senior Vice President for Administration & Finance and Chief Financial Officer.

POLICY/PROCEDURE

1.  The posting of any type of printed matter in the form of university communications, departmental notices, correspondence, posters, signs, banners, announcements, cards, advertisements, etc., must be on approved university announcement bulletin boards only. The posting of such material on walls, doors, glass, tile, or other surfaces not specifically designed or designated for this purpose is prohibited. The placement of special occasion banners or other material in or on certain university buildings such as the Student Union Building, library, residence halls, or athletic facilities will be permitted only with the approval of the respective director/department head of those facilities/departments, FMC, Texas Tech Fire Marshal (for internal banners), and the Grounds Use Committee (for external banners), and in accordance with university policy.

2.  Damage to university facilities by prohibited posted items will be the responsibility of the department chairperson, director, or building authority.

3.  The method of securing the posted material to the bulletin boards depends on the type of surface on the bulletin board.

a.    Hard Surface Bulletin Boards

Hard surface bulletin boards are those with a finished metal surface, painted surface, chalkboards, wood, etc. The material will be posted with the use of double-faced masking tape or regular masking tape doubled on the back. The tape should be affixed to the back of the material in such a manner that no tape is visible. Transparent tape or adhesives should not be used.

b.    Soft Surface Bulletin Boards

Soft surface bulletin boards are those that have cork or other soft material surface. Thumbtacks should be used for posting material on these boards. Nails, screws, transparent tape, or adhesives should not be used on soft surface boards.

4.  Most university buildings have adequate bulletin board space available. When additional space is needed, the department chairperson, director, or building authority should initiate action to increase the space. A work order request should be turned in by the appropriate personnel within the requesting department and/or building. FMC has two board sizes available and will work with the requester to choose which board is within code and approved. Only FMC is allowed to install bulletin boards and should be in accordance with National Fire Protection Association 101 Life Safety Code® section 10.2.5.3.1, Bulletin Boards, Posters, and Paper (Bulletin boards, posters, and paper attached directly to the wall shall not exceed 20 percent of the aggregate wall area to which they are applied.)

5.  Notwithstanding items 1–4 above, the posting of signs, placards, barrier tape, and other types of similar warning materials by university entities and/or other entities having jurisdiction is permissible in locations other than those noted if there are valid reasons for such postings. The following are examples of such valid reasons:

a.    To ensure the health and safety of the building occupants;

b.    To secure the building contents; and

c.    To identify specific locations and prevent disturbance of materials as part of an ongoing investigation.

The entity responsible for posting the warning materials shall attempt, as much as possible, to minimize the damage caused by such attachment to the interior building finishes. If possible, the warning materials should be adhered to surfaces capable of being cleaned following the posting. Following the termination of the event requiring the notification, the posting entity shall be responsible for the timely removal of the warning materials.

OP Categories

01 Chancellor
02 Development
04 Audit Services
10 President
30 Academic and Student Affairs – General
32 Academic Policies – Faculty
34 Academic Policies – Students
36 Academic Programs
40 Equal Opportunity and Affirmative Action
48 Communication Services
52 Information Technology
60 Environmental Health and Safety
61 Facilities Management
62 Financial and Accounting
63 General Services
64 Graduate Programs (Faculty and Students)
65 Research Accounting
66 Libraries
67 Mail Services
68 Communications and Marketing
69 Payroll and Tax Services
70 Human Resources
72 Purchasing, Contracting, and Payables
74 Research
76 Security
77 Student Services and Registrar
78 Traffic and Parking
79 Travel
80 Vehicles