[Minor revision–posted 2/27/17 (replaces 1/30/15 edition)]
Operating Policy and Procedure
OP 61.26: United Supermarkets Arena Marquee
DATE: April 27, 2017
PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to establish the priority use of the university's marquee, the types of messages that can be displayed, and the procedures to have a message displayed through the United Supermarkets Arena.
REVIEW: This OP will be reviewed in December of each year by the Assistant Vice President for Auxiliary Services/Managing Director of the United Supermarkets Arena with substantive revisions forwarded to the Vice President for Administration and Finance and Chief Financial Officer (VPAF/CFO).
1. Texas Tech intercollegiate events, United Supermarkets Arena major events, and Texas
Tech University and Texas Tech University Health Sciences Center commencements have
priority use of the marquee.
2. The marquee is for the exclusive use for Texas Tech-sponsored events and/or events that take place on the university campus. Only campus departments can sponsor a message.
3. Campus departments may request to post a message on the marquee by sending the event information via electronic mail to firstname.lastname@example.org. The event information should include the following:
a. Name of the event
b. Location of the event
c. Date(s) and time(s) of the event
d. Date and time when the message should start/stop running
e. Name and telephone number of the person to contact for additional information
f. Proposed message
4. For standard text messages, the display of the marquee allows approximately 12 characters per line, including spaces, with two lines per display. Messages should be kept to a maximum of four display windows. Messages may be edited to fit the display frame. Each display screen will appear for 1.5 seconds per rotation.
5. Messages also can be submitted in all generally accepted graphic formats such as JPEGs or bitmaps.
6. Messages displayed on the marquee should be of interest to the general population of both Texas Tech University and the Lubbock community. Messages should not target a specific group; e.g., "Attention all science majors."
7. Messages generally will not start running on the marquee until one week prior to the event.
8. Names of individuals should not be included in the message unless the person's name is part of the event title; e.g., "Elton John in Concert."
9. If a message is not approved for display on the marquee because of time constraints, message content, or because the message does not conform to this OP, the sender of the message request will be notified via e-mail of the reason the message will not be run. If the request to post the message is denied, the requesting sponsor may appeal to the Assistant Vice President for Auxiliary Services/Managing Director of the United Supermarkets Arena.
10. Due to the cost of utilities and maintenance of the marquee, the United Supermarkets Arena will charge $35 per message each day the message runs. This fee will not be charged to the priority uses listed above, and it may be reduced or waived by the Assistant Vice President for Auxiliary Services/Managing Director of the United Supermarkets Arena or the VPAF/CFO/.
11. The amount of time each message runs will be determined by how many messages are running each day; there is no guarantee how many times per hour a message will run. The priority uses listed above will receive the majority of time on the marquee.
12. If the marquee is needed for emergency messages such as the closing of the campus for inclement weather, all other messages may be preempted during this time.
13. The TTU President, the VPAF/CFO, and/or the TTUS Chancellor must approve all emergency messages to be posted on the marquee.
14. As a result of prior agreements, some sponsor messages will be run on the marquee. The VPAF/CFO and/or the Director of Athletics must approve all sponsor messages.
15. The United Supermarkets Arena department is responsible for the maintenance and programming of the marquee.
16. The United Supermarkets Arena department is responsible for all costs associated with running the marquee, including utilities.
17. The VPAF/CFO and/or the Assistant Vice President for Auxiliary Services/Managing Director of the United Supermarkets Arena can authorize the use of the marquee for other messages.
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