[Moderate revision–posted 3/5/25 (replaces 2/20/24 edition)]
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Operating Policy and Procedure

OP 61.40: Advertising Methods for Construction Services Contracts

DATE: March 5, 2025

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to set forth the advertising methods that the Texas Tech University System (TTUS) and Texas Tech University (TTU) will follow before awarding construction services contracts, as authorized in Section 08.01, Regents' Rules, Construction Program.

REVIEW: This OP will be reviewed in September of each year by the Vice Chancellor for Facilities Planning & Construction, the Assistant Vice President and Chief Procurement Officer, and the Senior Vice President for Administration & Finance and Chief Financial Officer with substantive revisions presented to the Chancellor.

POLICY/PROCEDURE

1.  Advertising of Construction Services Contracts

Procurement Services at TTU (PS) will post all solicitations involving construction services contracts valued at $25,000 or more on the Electronic State Business Daily website. PS will also post all Operations Division projects on the TechBid website.

All Facilities Planning & Construction (FP&C) solicitations will be posted on the Electronic State Business Daily website.

If the entire solicitation package is posted, a contract may not be awarded until at least 14 days after the posting. If, however, only a brief description of the proposed contract is posted (“notice posting”), a contract may not be awarded until at least 21 days after the posting. In bona fide emergencies, the 14- or 21-day posting requirements may be waived to prevent a hazard to life, health, safety, welfare, or property or to avoid undue additional cost to TTU or TTUS.

2.  Issuance of Bid/RFP Documents and Receipt of Responses

a.    Bids, proposals, statements of qualifications, or responses (collectively “responses”) relating to construction services contracts issued by FP&C shall be received through e-Builder Bid Portal. No exceptions will be received. FP&C will not accept mailed, emailed, or delivered responses unless FP&C has granted special consideration.

Replies to bids, RFPs, and RFQs issued by PS must be issued and received by TTU Procurement Services through the TechBid system.

b.    Responses must be received by the date and time and at the location specified in the requests. Late responses will be rejected and returned unopened. PS reserves the right to waive all formalities.

3.  Opening and Public Disclosure of Responses

a.    All responses will be opened by the Office of FP&C or the Assistant Vice President and Chief Procurement Officer or their designated representative at a location specified in the requests.

b.    TTUS or TTU may reject any responses that are not substantially complete when opened, are not submitted by the deadline, and/or do not contain an acceptable HUB Subcontracting Plan or other required submittals. TTUS or TTU can also request additional information or seek clarifications for all or any one responder. The HUB Subcontracting Plan may be submitted at a later date following Texas Comptroller Requirements.

4.  Minimum Legal Requirements

At a minimum, all requests must meet the minimum legal requirements set forth in Texas Education Code, §§ 51.776–51.785, or any successor statutes.

5.  Questions or Comments

Questions or comments concerning this OP should be directed to FP&C at 806.742.2116 or PS at 806.742.3844 or strategic.acquisitions@ttu.edu.

OP Categories

• 01 Chancellor
• 02 Development
• 04 Audit Services
• 10 President
• 30 Academic and Student Affairs – General
• 32 Academic Policies – Faculty
• 34 Academic Policies – Students
• 36 Academic Programs
• 40 Equal Opportunity
• 48 Communication Services
• 52 Information Technology
• 60 Environmental Health and Safety
• 61 Facilities Management
• 62 Financial and Accounting
• 63 General Services
• 64 Graduate Programs (Faculty and Students)
• 65 Research Accounting
• 66 Libraries
• 67 Mail Services
• 68 Communications and Marketing
• 69 Payroll and Tax Services
• 70 Human Resources
• 72 Purchasing, Contracting, and Payables
• 73 Data Management
• 74 Research
• 76 Security
• 77 Student Services and Registrar
• 78 Traffic and Parking
• 79 Travel
• 80 Vehicles