[Moderate revision–posted 12/23/25 (replaces 2/22/22 edition]
[PDF Version]

 

Operating Policy and Procedure

OP 61.43: Two-Way Radio Program

DATE: December 23, 2025

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to provide guidelines for preventive maintenance, warranty work, expense policy, and handling of two-way radios used by Texas Tech University (TTU) departments and personnel for official TTU use.

REVIEW: This OP will be reviewed in June of every third year by the Associate Vice President for Operations Division and the Chief of Police for the Texas Tech Police Department (TTPD).

POLICY/PROCEDURE

1.  Definition

Two-way radios, for the purpose of this OP, will be defined as TTU property used to communicate between two or more personnel utilizing TTU radio equipment or communication system to broadcast communication. These may include a handheld unit, base unit, console, or wave unit.

2.  General Policy

a.    The university’s intent is to maintain the highest standards possible regarding safety, customer service, and stewardship. All radios will be inventoried and records kept by TTU Operations and TTPD.

b.    Radio repair may be coordinated through TTU Operations Technology Services. To request repair or parts for radios, departments may submit a work order through iServiceDesk, by email at operations@ttu.edu, or by phone at 806.742.4OPS (4677).

c.    Except for accessories, including antennas and clips, normal maintenance will be included in the annual rate (see section 4).

d.    Damage caused by misuse of radio equipment will not be covered under the annual rate and will be the responsibility of the user’s home department.

e.    A small inventory of accessories will be available at the Central Warehouse for purchase as needed. Departments will request a work order through iServiceDesk, by email at operations@ttu.edu, or by phone at 806.742.4OPS (4677) to purchase accessories through the Central Warehouse.

f.    Departments/colleges requesting to use radios or radio equipment may turn in a request via iServiceDesk, by email at operations@ttu.edu, or by phone at 806.742.4OPS (4677), and Operations will work with the requesting department and TTPD to review the needs and next steps.

3.  Communication Policy

Departments will communicate any change of personnel that affects the user of each radio through iServiceDesk, by email at operations@ttu.edu, or by phone at 806.742.4OPS (4677). This information will be shared with TTPD in order to officially identify all users currently on the TTU radio system.

4.  Expense Policy

Departmental accounts will be charged annually for each radio unit assigned to the department. Departments will be billed at the current annual rate for each handheld radio unit and base radio unit, as well as each wave license. The current rate is $480 per unit per year and $480 per wave license per year.

OP Categories

• 01 Chancellor
• 02 Development
• 04 Audit Services
• 10 President
• 30 Academic and Student Affairs – General
• 32 Academic Policies – Faculty
• 34 Academic Policies – Students
• 36 Academic Programs
• 40 Institutional Compliance
• 48 Communication Services
• 52 Information Technology
• 60 Environmental Health and Safety
• 61 Facilities Management
• 62 Financial and Accounting
• 63 General Services
• 64 Graduate Programs (Faculty and Students)
• 65 Research Accounting
• 66 Libraries
• 67 Mail Services
• 68 Communications and Marketing
• 69 Payroll and Tax Services
• 70 Human Resources
• 72 Purchasing, Contracting, and Payables
• 73 Data Management
• 74 Research
• 75 Research Security
• 76 Security
• 77 Student Services and Registrar
• 78 Traffic and Parking
• 79 Travel
• 80 Vehicles