[Minor revision–posted 6/15/23 (replaces 4/14/21 edition)]
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Operating Policy and Procedure

OP 74.07: Identification Cards for Visiting Scholars

DATE: June 15, 2023

PURPOSE: Faculty members from other institutions or other scholars occasionally visit Texas Tech University to pursue various research activities without formal (salaried) affiliation with the university. This Operating Policy/Procedure (OP) is intended to specify means by which such persons may be issued identification cards that will enable them to use university facilities and services.

REVIEW: This OP will be reviewed in March of odd-numbered years by the Vice President for Research & Innovation with substantive revisions forwarded to the Provost and Senior Vice President.

POLICY/PROCEDURE

The chairperson of the department with which the scholar is associated should request, by electronic Personnel Action Form (ePAF) through normal channels, that an identification card be issued. The ePAF should indicate the duration and reason for the visit and any specific activities to be performed. An appropriate title (such as visiting research scientist or visiting research associate) also should be specified. The ePAF request should be routed through the OR&I Office of Export Control and Security Compliance to assure the screening of the visiting scholar. The ePAF should also indicate that there will be no salary. Justification for the appointment should include a brief description of the scholar's proposed activities.

OP Categories

01 Chancellor
02 Development
04 Audit Services
10 President
30 Academic and Student Affairs – General
32 Academic Policies – Faculty
34 Academic Policies – Students
36 Academic Programs
40 Equal Opportunity and Affirmative Action
48 Communication Services
52 Information Technology
60 Environmental Health and Safety
61 Facilities Management
62 Financial and Accounting
63 General Services
64 Graduate Programs (Faculty and Students)
65 Research Accounting
66 Libraries
67 Mail Services
68 Communications and Marketing
69 Payroll and Tax Services
70 Human Resources
72 Purchasing, Contracting, and Payables
74 Research
76 Security
77 Student Services and Registrar
78 Traffic and Parking
79 Travel
80 Vehicles