[Date changed–posted 11/1/23 (last revised 1/7/22)]
[PDF Version]

 

Operating Policy and Procedure

OP 80.09: Escalation Procedure for Noncompliance with Monthly Vehicle-Use Reporting

DATE: November 1, 2023

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to establish procedures and assign responsibility for escalating requests for vehicle-use reports for Texas Tech University vehicles.

REVIEW: This OP will be reviewed in August of odd-numbered years by the Fleet Manager and forwarded through administrative channels to the Senior Managing Director of Transportation & Parking Services and the Associate Vice President for Operations.

POLICY/PROCEDURE

The Fleet Management (FM) Office notifies all vehicle coordinators/custodians of required and/or missing information needed to keep the vehicle and Texas Tech University in compliance with monthly requirements set forth by the Office of Vehicle Fleet Management (OVFM) in Austin.

Notices, such as delinquent Vehicle Use Reports, documentation of preventive maintenance completed, notices of inspection needed, or new registration stickers and/or license plates are sent by FM. If these notices are not fulfilled, they will be escalated per the below guidelines.

 

 

OP Categories

• 01 Chancellor
• 02 Development
• 04 Audit Services
• 10 President
• 30 Academic and Student Affairs – General
• 32 Academic Policies – Faculty
• 34 Academic Policies – Students
• 36 Academic Programs
• 40 Equal Opportunity
• 48 Communication Services
• 52 Information Technology
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• 70 Human Resources
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• 73 Data Management
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• 76 Security
• 77 Student Services and Registrar
• 78 Traffic and Parking
• 79 Travel
• 80 Vehicles