[Major revision–posted 2/20/24 (replaces 11/10/21 edition)]
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Operating Policy and Procedure

OP 61.40: Advertising Methods for Construction Services Contracts

DATE: February 20, 2024

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to set forth the advertising methods that the Texas Tech University System (TTUS) and Texas Tech University (TTU) will follow before awarding construction services contracts, as authorized in Section 08.01, Regents' Rules, Construction Program.

REVIEW: This OP will be reviewed in September of each year by the Vice Chancellor for Facilities Planning & Construction, the Assistant Vice President and Chief Procurement Officer, and the Senior Vice President for Administration & Finance and Chief Financial Officer with substantive revisions presented to the Chancellor.

POLICY/PROCEDURE

1.  Advertising of Construction Services Contracts

a.    Electronic State Business Daily (ESBD) Website/TechBid Postings

Procurement Services at TTU (PS) will post all solicitations involving construction services contracts valued at $25,000 or more on the Electronic State Business Daily website.

In addition to posting solicitations valued at $25,000 or more on the Electronic State Business Daily website, PS will post all Operations Division projects on the TechBid website (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech).

All Facilities Planning & Construction (FP&C) solicitations will be posted on the Electronic State Business Daily website.

If the entire solicitation package is posted, a contract may not be awarded until at least 14 days after the posting. If, however, only a brief description of the proposed contract is posted (“notice posting”), a contract may not be awarded until at least 21 days after the posting. In bona fide emergencies, the 14- or 21-day posting requirements may be waived to prevent a hazard to life, health, safety, welfare, or property or to avoid undue additional cost to TTU or TTUS.

2.  Issuance of Bid/RFP Documents and Receipt of Responses

a.    Bids, proposals, statements of qualifications, or responses (collectively “responses”) relating to construction services contracts issued by FP&C must be issued and received by:

Facilities Planning & Construction
1508 Knoxville Avenue, Suite 103
Box 42014
Lubbock, Texas 79409-2014

Replies to responses issued by PS must be issued and received by TTU Procurement Services through the TechBid system.

b.    Responses must be received by the date and time and at the location specified in the requests. Late responses will be rejected and returned unopened.

3.  Opening and Public Disclosure of Responses

a.    All responses will be opened by the Office of FP&C or the Assistant Vice President and Chief Procurement Officer or their designated representative at a location specified in the requests.

b.    TTUS or TTU may reject any responses that are not substantially complete when opened, are not submitted by the deadline, and/or do not contain an acceptable HUB Subcontracting Plan or other required submittals.

4.  Minimum Legal Requirements

At a minimum, all requests must meet the minimum legal requirements set forth in Texas Education Code, §§ 51.776–51.785, or any successor statutes.

5.  Questions or Comments

Questions or comments concerning this OP should be directed to FP&C at 806.742.2116 or PS at 806.742.3844 or strategic.acquisitions@ttu.edu.

OP Categories

01 Chancellor
02 Development
04 Audit Services
10 President
30 Academic and Student Affairs – General
32 Academic Policies – Faculty
34 Academic Policies – Students
36 Academic Programs
40 Equal Opportunity and Affirmative Action
48 Communication Services
52 Information Technology
60 Environmental Health and Safety
61 Facilities Management
62 Financial and Accounting
63 General Services
64 Graduate Programs (Faculty and Students)
65 Research Accounting
66 Libraries
67 Mail Services
68 Communications and Marketing
69 Payroll and Tax Services
70 Human Resources
72 Purchasing, Contracting, and Payables
74 Research
76 Security
77 Student Services and Registrar
78 Traffic and Parking
79 Travel
80 Vehicles