OP 63.05: Central Warehouse – Stores

 

[Major revision–posted 11/5/26 (replaces 3/6/21 edition)]

 

Operating Policy and Procedure

OP 63.05: Central Warehouse – Stores

DATE: November 5, 2026

PURPOSE: The purpose of this Operating Policy/Procedure (OP) is to provide guidelines relating to the purchase, storage, and delivery of merchandise from Central Warehouse.

REVIEW: This OP will be reviewed every two years after publication by the Associate Vice President for Facilities & Campus Services and the Associate Managing Director of Business Services with substantive revisions forwarded to the Senior Vice President for Administration & Finance and Chief Financial Officer.

POLICY/PROCEDURE

Central Warehouse stocks certain commonly used merchandise for the benefit of faculty, staff, and researchers of the university. These items are available for sale and may be purchased using valid FOPs within Banner. While the following list is not exhaustive, Central Warehouse carries supplies and parts for electrical, janitorial, plumbing, building, grounds, mechanical, personal protective equipment, and various other maintenance items.

1.  Purchase of Merchandise

Orders may be placed by email, by telephone, and in person. Once the order is received, the customer will be provided with a sales order document that lists the date, Banner FOP, customer name, part code, description, quantity, price, extended line amount, and total amount of sale. The customer’s FOP will be debited through the Banner Fiscal Gateway system.

Contact Information:

Email – Central.Warehouse@ttu.edu

Telephone – 806.742.4OPS (4677)

Mail Stop – 3142

Physical Address – 608 N. Knoxville Ave., TTU Grantham Building

2.  New Item Request

To request that an item be stocked in the warehouse, contact the Central Warehouse Unit Manager. If there is sufficient demand for the item, it will be placed in inventory. The requestor will be notified by the Unit Manager of the Central Warehouse regarding the decision to stock the item.

3.  Storage and Delivery

Items that are shipped to the Central Receiving Warehouse and remain on the warehouse floor for more than 14 calendar days will be subject to a market price facility storage fee beginning on the 15th calendar day unless prior arrangements are made. The fee will be assessed at the prorated daily amount until the item(s) is removed by the customer, or appropriate delivery is requested.

Delivery service is available. Rates will be assessed based on the material or freight being delivered and will be agreed upon prior to delivery taking place.

OP Categories

• 01 Chancellor
• 02 Development
• 04 Audit Services
• 10 President
• 30 Academic and Student Affairs – General
• 32 Academic Policies – Faculty
• 34 Academic Policies – Students
• 36 Academic Programs
• 40 Institutional Compliance
• 48 Communication Services
• 52 Information Technology
• 60 Environmental Health and Safety
• 61 Facilities Management
• 62 Financial and Accounting
• 63 General Services
• 64 Graduate Programs (Faculty and Students)
• 65 Research Accounting
• 66 Libraries
• 67 Mail Services
• 68 Marketing & Communications
• 69 Payroll and Tax Services
• 70 Human Resources
• 72 Purchasing, Contracting, and Payables
• 73 Data Management
• 74 Research
• 75 Research Security
• 76 Security
• 77 Student Services and Registrar
• 78 Traffic and Parking
• 79 Travel
• 80 Vehicles