Texas Tech University

Your Role in Faculty-Led Programs



Developing a customized, faculty-led program is a team effort. Learn what is expected of you as a faculty leader as well as the support you can anticipate from Study Abroad.

Temple in South Korea at night lite by lanterns

Role of the Faculty Leader

Faculty leader expectations include, but are not limited to:

  • Develop a program that intentionally incorporates aspects of the host culture and student experiences as a focus of the academic experience.
  • Collaborate with the Study Abroad team to establish the program. This includes completing all components of the faculty-led program registration process.
  • Work with the Office of International Affairs Accounting & Finance team to develop a program budget, considering measures to keep the program affordable for students.
  • Appropriately manage program funds.
  • Market your program and recruit students to meet enrollment minimums, keeping in mind the appropriate student/faculty ratio.
  • Host meetings/orientations prior to departure to orient your students, set expectations, and start developing the group dynamic.
  • Attend Faculty Workshops which include information about emergency preparedness and crisis management.
  • Maintain communication with Study Abroad and students, including in emergency situations.
  • Comply with all faculty-led program procedures as outlined in the OP for Faculty-Led Programs and the Faculty-Led Programs Handbook.

Role of the Assistant Director of Study Abroad

The Study Abroad staff expectations include, but are not limited to:

  • Collaborate with the faculty leader(s) to establish the program. Facilitate all components of the faculty leader's registration process.
  • Collaborate with the Office of International Affairs Accounting & Finance team and the faculty leader to develop the program budget and manage funds accordingly.
  • Assist with program marketing by developing a program webpage and offering the opportunity to exhibit at the annual Study Abroad Fair.
  • Initiate the student billing process in collaboration with the Office of International Affairs Accounting & Finance team.
  • Host Faculty Workshops which prepare faculty leaders for emergencies and student behavior abroad, as well as inform leaders about liability forms and insurance.
  • Support faculty before, during, and after the program.
  • Respond to emergencies as needed.
  • Process program evaluations.

Role of the Study Abroad Office

The Study Abroad Office expectations include, but are not limited to:

  • Facilitate the student online application process.
  • Provide a general pre-departure orientation, mandatory for all study abroad students.
  • Monitor the health and safety of Red Raiders around the world and respond to emergencies as needed.

More information about the role of the faculty leader, the Faculty-Led Program Manager and the Study Abroad Office can be found in the Handbook for Faculty-Led Study Abroad Programs and OP 34.26 Faculty-Led Study Abroad Programs.