Your Role in Faculty-Led Programs
Developing a customized, faculty-led program is a team effort. Learn what is expected of you as a faculty leader as well as the support you can anticipate from the Faculty-Led Program Administrator and Study Abroad Office.
Role of the Faculty Leader
Faculty leader expectations include, but are not limited to:
- Develop a program that intentionally incorporates aspects of the host culture and student experiences as a focus of the academic experience.
- Collaborate with the Faculty-Led Program Administrator to establish the program. This includes completing all components of the faculty-led program registration process.
- Work with the Office of International Affairs Accounting & Finance staff members to develop a program budget, considering measures to keep the program affordable for students.
- Appropriately manage program funds.
- Market your program and recruit students to meet enrollment minimums, keeping in mind the appropriate student/faculty ratio.
- Host meetings/orientations prior to departure to orient your students, set expectations, and start developing the group dynamic.
- Attend Faculty Workshops which include information about emergency preparedness and crisis management.
- Maintain communication with the Study Abroad Office and students, including in emergency situations.
- Comply with all faculty-led program procedures as outlined in the OP for Faculty-Led Programs and the Faculty-Led Programs Handbook.
Role of the Faculty-Led Program Administrator
The Faculty-Led Program Administrator expectations include, but are not limited to:
- Collaborate with the faculty leader(s) to establish the program. Facilitate all components of the faculty leader's registration process.
- Collaborate with the Office of International Affairs Accounting & Finance staff members and the faculty leader to develop the program budget and manage funds accordingly.
- Assist with program marketing by developing a program webpage and offering the opportunity to exhibit at the annual Study Abroad Fair.
- Initiate the student billing process in collaboration with the Office of International Affairs Accounting & Finance staff members.
- Host Faculty Workshops which prepare faculty leaders for emergencies and student behavior abroad, as well as inform leaders about liability forms and insurance.
- Support faculty before, during, and after the program.
- Respond to emergencies as needed.
- Process program evaluations.
Role of the Study Abroad Office
The Study Abroad Office expectations include, but are not limited to:
- Facilitate the student online application process.
- Provide a general pre-departure orientation, mandatory for all study abroad students.
- Monitor the health and safety of Red Raiders around the world and respond to emergencies as needed.
More information about the role of the faculty leader, the Faculty-Led Program Administrator and the Study Abroad Office can be found in the Handbook for Faculty-Led Study Abroad Programs and OP 34.26 Faculty-Led Study Abroad Programs.