Limited Submission Notices of Intent are now submitted through Competition Space. To submit your notice, go to https://ttu.infoready4.com/#limsubs and click on the solicitation to which you wish to apply. Click the “Apply” button and login through the “Texas Tech University Login” option. You will use your eRaider login. Fill in the necessary information on the application form. Once your application is completed, click on “Submit.”

This page lists only closed competitions. To see a comprehensive list of open competitions, please see the InfoReady Limited Submissions page.

What is a Limited Submission?

Many funding agencies issue requests for proposals that limit the number of applications they will accept from an institution. Texas Tech University has established a process to identify limited submission opportunities and internally select applicants to submit full proposals in response to a particular program. The following policy is designed to support an equitable review process while preventing any submission disqualifications due to submissions from Texas Tech University beyond the allowed number. 

Oversight

The Office of Research Development & Communications (ORDC) manages and facilitates limited submissions for federal and foundation opportunities for TTU. This includes only opportunities that are limited at the institutional level. It is the responsibility of the faculty to contact limitedsubs@ttu.edu if they identify a limited submission opportunity to pursue. Faculty should not proceed with a response to a limited submission opportunity without obtaining approval from ORDC. 

ORDC identifies limited submission funding opportunities through internet searches, web services and historical opportunities. However, despite the best efforts of ORDC, not every funding opportunity may be identified. 

Anyone who wishes to apply to a limited submission opportunity that is not posted on the Limited Submissions webpage should email limitedsubs.vpr@ttu.edu and provide a link to the program announcement.  

Once notification is received, ORDC will review the guidelines, determine if the situation warrants an NOI or pre-proposal announcement, and if so, establish appropriate internal due dates and post the announcement to the Limited Submissions webpage for competition. 

Posting Process

ORDC works to identify funding opportunities that are limited and posts them in InfoReady. InfoReady includes the internal deadline, funder deadline, link to the funding opportunity, description of the opportunity, and notice of intent requirements. 

These are additionally disseminated in the Limited Submissions Newsletter. This newsletter is sent to subscribers biweekly and lists all current limited submissions. Anyone, including students and staff, may subscribe. 

In order to provide selected applicants as much time as possible to prepare the full application to the sponsor, the internal deadline is about 8 weeks ahead of the external deadline. This allows for 2 weeks for a review panel, if needed, to then review and score the applications and 6 weeks for the selected applicant(s) to finalize their application(s). 

Should the number of NOIs received by TTU not exceed the limit, ORDC will move forward in the Decision Notification Process. Any remaining spots will be left open first-come first-served. 

For opportunities that do not allow time for review (Department of State and, occasionally, Department of Defense, Department of Energy, and others), opportunities will be posted in InfoReady first-come first-served (see process below). 

A Notice of Intent (NOI) and internal proposal will be due to https://ttu.infoready4.com by 11:59 p.m. CST on the deadline (TTU Notice of Intent Deadline) identified on the Limited Submission webpage. Any NOIs or internal proposals submitted after the deadline will not be accepted. 

To submit your notice, go to https://ttu.infoready4.com and click on "Limited Submission Notice of Intent." Click the "Apply" button and login through the "Texas Tech University Login" option. You will use your eRaider login. Fill in the necessary information on the application form. Once your application is completed, click on "Submit."

Selection Process 

NO Competition

1. Identify desired submission opportunity
2. Submit NOI to ORD by TTU Notice of Intent Deadline
3. If less NOIs submitted than required, ORD notifies PI to move forward with full proposal

Competition

1. Identify desired submission opportunity
2. Submit NOI to ORD by TTU Notice of Intent Deadline
3. If more NOIs submitted than requires, ORD notifies PI of requirements and due date of documents.
4. Peer Review Team reviews and scores internal proposal.
5. Highest score(s) allowed to proceed to full agency proposal

First come, first served (less than eight weeks prior to the sponsor's due date)

1. Identify desired submission opportunity
2. The first applicant to submit their interest is granted the Limited Submissions approval. There is no internal review.
3. If an originally published internal date passes without any submitted applications, the opportunity becomes first come, first served, and the internal deadline will be adjusted to three full business days prior to the sponsor deadline.

Review Process 

An internal review process will begin if the number of NOIs exceed that of the funder’s limit. ORDC utilizes the OR&I’s Research and Innovation Review Panel Fellows to review all limited submission and internal funding competitions. These panels consist of experts that represent the fields across campus. Preference is given to expertise complementary to that of the applicant. Generally, the review criteria include: 

• Relevance of proposed work to sponsor’s program 
• Innovation 
• Addresses critical knowledge gaps 
• Expected significance 
• PI’s and team members’ qualifications 
• Any other factors relevant and appropriate to the funding program 

Decision Notification Process 

Once an applicant is selected to move forward, they will be notified through InfoReady and email. In addition to the applicant, the applicant’s Department Chair, Associate/Assistant Dean for Research, and the Office of Research Services (ORS) will be notified. Selected applicants will be publicly noted on the Limited Submissions website. 

In some high profile or nationally competitive programs where publicly identifying the PI/Team would be a strategic disadvantage for TTU, the PI/Team will not be publicly added to the Limited Submissions Table until after the sponsor’s deadline has passed. Tickets will be identified as “Confidential” until after the sponsor’s deadline. 

Selected PI Responsibility 

Please note that if you have been chosen to represent Texas Tech University, it is your responsibility as PI to immediately notify us should your team not be able to submit the proposal within one month of the submission deadline. This then allows time for another team to represent TTU in submitting a proposal for this opportunity. Should your team not be in a position to fulfill the commitment and not notify VPR&I within the one-month deadline, please be advised it may affect your chance in future limited submission competitions. Failure to notify ORDC may result in your ineligibility to reapply for future cycles of the limited submissions funding opportunity. 

Internal Proposal Competition Format

Each PI will be notified of specifics for that limited submission funding opportunity; however, the internal proposal format generally includes:

• Cover page (Title, PI/Co-PI Name(s), Department(s), email address(es), Key Participant(s)
• 2-3 page proposal summary
• Estimated budget (including cost sharing details if applicable)
• C.V.

Depending on the proposal, additional information/documents may be required. The PI will be notified of additional requirements if needed. 

Limited Submission Not Listed on Website

The Office of Research Development Team & Communications (ORDC) identifies limited submission funding opportunities through internet searches, web services and historical opportunities. However, despite the best efforts of ORDC, not every funding opportunity may be identified.

Anyone who wishes to apply to a limited submission opportunity that is not posted on the Limited Submissions webpage should email limitedsubs.vpr@ttu.edu and provide a link to the program announcement.

NOTE: Failure to follow these guidelines may result in disqualification of an applicant for the relevant grant competition.

Once notification is received, ORDC will review the guidelines, determine if the situation warrants an NOI or pre-proposal announcement, and if so, establish appropriate internal due dates and post the announcement to the Limited Submissions webpage for competition.

Other Funding Resources

There are grants, external awards, and other opportunities available on our Funding Resources page.

Closed Limited Submissions