ORS has Research Contract Specialists (RCS) that are responsible for reviewing, signing and processing awards for all sponsored projects. Texas Tech works with a wide variety of sponsors, including federal, state, industry, non-profit and foreign. Different award documents, including grants, cooperative agreements, and contracts, may be utilized depending on the sponsor and requirements of the project.

If the PI receives the agreement directly or the sponsor prefers to use Texas Tech’s agreement template, contact ors.awardservices@ttu.edu and include the Cayuse routing number.

Texas Tech faculty are not authorized to sign sponsored project agreements on behalf of the University. ORS will confirm the terms of the agreement with the PI prior to execution of the agreement.

Depending on the complexity of the agreement, the award negotiation process can range from a few days to months.

Once the award has been accepted and, if applicable, signed, ORS sends the agreement to Accounting Services for the institutional spending account (FOP) to be established.

Miscellaneous (NDAs, MTAs, MOUs, Data Use) Agreements

ORS can assist with miscellaneous agreements associated with sponsored projects including, non-disclosure agreements (NDA), material transfer agreements (MTA), data use/sharing agreements (DUA/DSA), and memoranda of understanding (MOU), among others. Requests for a miscellaneous agreement should be sent to ors.awardservices@ttu.edu. An RCS will be in touch to discuss next steps. ORS has templates that can be used for these types of agreements. It is not a requirement to use TTU’s templates.

Once the award is fully executed, RS forwards award documents to Accounting Services (AS) in Administration & Finance. AS will assign a Fund, Organization, Program (FOP) and enter the award in Banner.

Once the PI/PD receives notification of the project FOP, funds may be encumbered or expended against the project.