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Requesting and Everything You Need to Know

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Question: How does ASFR process requests?
Answer: Conflicts will be resolved based on what is best for the University and will follow The Coordinating Board Regulations. Remember that we look for at least a 65% fill and a minimum of 38 Hours per Week. Requests that are not scheduled due to a conflict will be dropped and the affected department will be notified via email. Also, it is important to note that sections may be relocated closer to the term based on actual enrollment size versus the maximum capacity of the space.

Question: How do I request a Room?
Answer: Follow these simple steps

  1. Navigate to the Academics tab and then click on the Sections link.
  2. requestEverything1

  3. In the Section grid choose the section by clicking on the section title or the edit icon (pencil).
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  5. In the expanded Section Details you can click the Edit button at the top right of the page.
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  7. This will allow the user to assign a room on the section level by simply clicking on the Assign button located at the end of the Meetings Detail box.
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  9. After you click Assign the Available Rooms Tool will appear. Any room that meets your preferences and is large enough to accommodate your projected enrollment figures will be shown regardless of pending requests.
  10. Once you have decided what room to request click on the hyperlink under the Status Column next to the room you would like to request.
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  12. Your room request will be now displayed in the Meetings Box under the Section Detailed Information. If you are satisfied with your selection then click the Save Button.
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    Question: How do I know if my request is still pending?
    Answer: You can drill into the Section Details to view the section status.

  14. You can view the status ONE of TWO ways:
    1.  On the individual section level:
      1. Drill in to the section by clicking on the Meeting Type.
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      3. The status will then be displayed under the Meeting Info section:

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    2. Using the reporting tool:
      1. Click on the Reporting tab
      2. Then click on Reports
      3. The Name of the report is Section Status Report – TTU; simply click on the name to execute
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      5. Once in the report you will select your parameters and then click apply:

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    Question: How do I see if there are requests in front of mine?
    Answer: We recommend that you have two separate Ad Astras open while processing requests.

  15. You can open two Ad Astras by opening two different browsers.
    1. You will want to have one open to the section details. requestEverything11
    2. The Second one will be open to the Calendars tab. requestEverything12

Please remember; Conflicts will be resolved based on what is best for the University and will follow The Coordinating Board Regulations.

Remember that we look for at least a 65% fill & a minimum of 38 Hours per Week.

Requests that are not scheduled due to a conflict will be dropped and the affected department will be notified via email. Also, it is important to note that sections may be relocated closer to the term based on actual enrollment size versus the maximum capacity of the space.