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OmniUpdate: OU Campus

OmniUpdateOmniUpdate: OU Campus provides the Texas Tech University web community an easy way to manage web pages. With the ability to login directly from your public facing website, it is easy to navigate to the page that needs to be edited.

Once logged in, you can simply click on the area to edit, use the What-You-See-Is-What-You-Get (WYSIWYG) Editor to make any changes you need to make.

OmniUpdate Resources:

For Assistance Contact:

TTU IT TeamWeb
itteamweb@ttu.edu
(806) 742-1352

Frequently Asked Questions

What is the DirectEdit link?

Texas Tech University’s DirectEdit link is the Last Updated Date found in the footer of the web pages.

Clicking on the DirectEdit link from any page on the published site launches OU Campus. You must have access to the page in order to edit it or an access denied error will be shown.

Direct Edit Link

What is the difference between a new page and a new section?

  • New pages are pages created within an existing section. They can be created by simply clicking New from within the folder structure
  • New sections add a completely new sub section or sub site to an existing website. When creating a new section, the supporting files and section’s home page are created.

How do I create a new page or section?

To Create a New Page:

  1. Click the New button from within the folder structure

    New
  2. Select the type of page to be created. To create a new directory, New Section should be used if available.
    ** Do not create a new directory by using New Folder. **
    If New Section does not appear, contact the administrator. The section template will contain all of the necessary files to make the pages within the new directory render correctly. New Folder should only be used if binary file management is needed (e.g., images, files, PDFs).

    Choose Template
  3. Each selection presents its own page properties and templates defining page properties.. The page properties must be completed in order for the page or section to be configured. Information that typically needs to be completed for a includes:
    • Page Title
    • Author
    • Keywords
    • Description
    • New Page Filename

Note: Be sure to leave the .pcf extension. If another extension is entered, the header, footer, and other styling will not render.

Page properties 

  1. Click Create The new page or directory will be available to be edited.

How do I upload images, docs or pdfs?

Images and other binary files (like PDFs, videos, Flash files, Podcasts, etc.) are uploaded to the production server by default. These files never exist on the staging server. Web pages and other editable text files (like HTML, XHTML, PHP, CSS, XML, etc.) are uploaded to the staging server and must be published before going live to the production server. If enabled, files may also be uploaded to alternative publish targets.

Uploading multiple files contained within one containing folder can be accomplished using the Zip Import feature.

Uploading a File

  1. To upload a file, navigate to Content > Pages.

    Content Navigation
  2. Navigate to the location on the site to where the files should be uploaded. Selected files will be uploaded to the directory open on the screen.
  3. If the site has alternate publish targets defined, chose the tab for the appropriate production server to which to upload.

Click Upload in the upper right-hand portion of the screen.

Upload Screen


Setting the Properties for an Upload

  1. From the Set Access To drop-down, select the group that should have access to the files. Level 9 and 10 users can set permissions to any available group. All other users must choose from any group to which they belong.
  2. Select an Upload Type. The default is Standard.
  3. By default, files are not overwritten. To allow files to be overwritten, select the Overwrite checkbox. Only Level 8 users and higher have this authority level.

Selecting Files to Upload

  1. Under File Selection, click Choose File to browse local files.
  2. Select a file to upload.
  3. Repeat this process to upload multiple files.
  4. The file can be renamed by entering the new name in the File field.
  5. Click Upload to upload the files. Allowable file types are indicated with a green check mark. Red text and a red circle indicate the file type is not acceptable for upload.

    The subsequent Notice dialog lists the files that were uploaded and where they were uploaded to. It also lists files that were not uploaded and indicates why. For example, a file name that contains spaces is not acceptable. If a file named "todays updates.txt" is attempted to be uploaded, the Notice message would read: “todays updates.txt is an invalid filename because it contains invalid characters.”

Note: All binary files (images, documents, PDFs) are uploaded directly to the target production server. All editable files (HTML and text) are uploaded initially to the OmniUpdate staging server and must adhere to the approval process prior to being published to the target production server. Select the appropriate view of staging server or production server in the Pages tab to confirm that files have been uploaded properly.

What are snippets?

Snippets are preconfigured code that can be inserted onto the page to make it easier to keep certain elements consistent and to make it easier for the end user to include formatted elements. A snippet can be thought of as a content template. Snippets are edited in the WYSIWYG Editor and appear as regular content.

An example of a snippet is a table. You may have a certain table format that all pages should use. A snippet may contain this formatting, but once inserted onto the page, the snippet code becomes part of the page and can be modified as needed.

Another example is an image and a caption. The image and caption text may change, but the formatting and classes remain the same.

If you find yourself reusing content across multiple pages an would like assistance in creating a snippet to streamline the process, please contact itteamweb@ttu.edu.

To Insert a Snippet:

  1. Click on the Insert Predefined Snippet Content icon. Insert snippet
  2. Select the desired Category.
  3. Select a snippet to be inserted.
  4. Click Insert.

Choose snippet

The snippet can now be modified to meet the needs of the page using the standard WYSIWYG toolbar.

What are assets?

An assets is a reusable piece of content (text, code, form, or image gallery) that can be placed on many pages. When an asset is edited and published, all subscribing pages are automatically published with the changes.

Asset Types

There are up to five Asset types available. When an Asset is created or updated, it must be published. Publishing an Asset publishes all pages on which the Asset resides. The currently published content will be republished with the updated Asset.

  • Web Content (Generic) — Generic Assets are used for entering formatted text or media items. They are created and edited with a mini-WYSIWYG Editor. The Asset may preview in the WYSIWYG Editor. In some cases the Asset will only render in Preview. Web Content Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.
  • Text Only — Text Assets are used for entering plain text. They are created and edited with the plain text editor. Text will be rendered as plain text and characters will be escaped. These Assets will render in the WYSIWYG Editor. This type of asset is available across sites within an account unless Lock to Site is selected.
  • Code (Source) — Code Assets are used for entering source code such as JavaScript or PHP. They are created and edited with the Source Editor. Unlike plain text Assets, characters will not be escaped. Most Assets created using the code Asset tool will not be rendered when viewed in the WYSIWYG Editor. There is no preview for how these Assets will appear once rendered. Source Assets support Dependency Manager. This type of asset is available across sites within an account unless Lock to Site is selected.
  • Image Gallery — Image Gallery Assets allow users to create and manage image galleries. Users can upload images into the gallery; provide a title, caption, and description; and drag and drop images to modify the order. OU Campus will automatically generate thumbnails based on user-defined settings. These Assets will not render in the WYSIWYG Editor, but they will show on Preview. Image Galleries can only be edited and used on the site in which they were created.
  • Managed Forms — Forms Assets allows users to easily create and manage forms, surveys, and polls in OU Campus. Users will create Assets, which can then be inserted into the appropriate page(s). Within the Asset creation, a user will be able to utilize six available fields, including single line text, multi-line text, radio buttons, checkboxes, drop-downs, and multi-select. Users can also elect to have the results of form submissions emailed to one or multiple recipients. These Assets will not render in the WYSIWYG Editor, but they will show on Preview. Managed Forms can only be edited and used on the site in which they were created.

How do I publish my content?

Publishing a file pushes it from the staging server to the production server.

A page can be published at the end of an approval process, and by anyone with explicit rights to publish a page without an approval.

You can also publish a file three different ways.  You must have the file checked out in order to publish.

  • From the Page List, view by clicking on the Publish icon Publish File.
  • From the Edit Mode, view by clicking on the Publish Now button.

    Publish Now Button

     

  • From the Split Screen, view by clicking on the Publish icon Publish File.

Workflows

The Workflow facilitates the tracking of web pages sent to you for approval, the tracking of web pages sent to other users for approval, and the ability to send and receive messages.

Step By Step Guide

  1. After you have saved your changes, click Publish Now button or the Publish icon Publish File if you are in the Page List View. Although it is not required, it is a good practice to note changes on the page in case it becomes necessary to undo or revert these changes. (Please Note: If you have an approver, you will not see the Publish Now button.  You will see a Send for Approval button.)
    Publish Now Button
  2. Every page will have the option to check Accessibility (ADA Compliance), W3C validation, links, and spelling.  Click on the green arrow beside each list item to check your page.
    Publish File Check
  3. Finally, click the Publish Button below the text area and the page will go live.
  4. Alternatively, you can schedule the page to go live at a later time by clicking the Schedule button from the Edit view or Page List view Schedule Publish. Scheduled publish allows you to setup a time in the future for a page to go live on your website.
    Schedule Publish
  5. Finally, you can click Send To User to send the page to another user for comments or editing.
    Send to User

How do I submit my content for approval if I can't publish?

  1. Click Send for Approval.

    Send for approval
  2. Do not change the name in the To Field. The default approver will already be selected.
  3. Enter a description in the Subject field and more specific information in the Message field so that the approver will know what you are changing.
  4. Leave the box that says Send External Email checked so the approver will get an email.

    Send
  5. Clicking Send will lock the page until it is approved, so be sure to complete all your changes before sending. The page will now have the following icon associated with it . Quote

Where do I go to approve content?

Approving a Page

  1. After logging in to OU Campus, you will see the Workflow screen.

    Workflow
  2. Click on the Subject to see which page was sent for approval.

    Subject
  3. Once you click on the file that was sent for approval, you can Publish, Schedule, or Send the page to another user.
  4. You can click Decline & Keep to send the page back for editing while keeping the changes made so far.
  5. Or you can click Decline & Revert to send the page back for editing while undoing the changes Workflow & Page Approval

    Publish options

Workflow Tab

The Workflow facilitates the tracking of web pages sent to you for approval, the tracking of web pages sent to other users for approval, and the ability to send and receive messages.

Inbox

The Inbox in the Workflow area is used to list all internal messages in the application. Click a page subject to display a menu used to approve, decline or edit the page. You may also reply to or delete the message when viewing a message's contents.

  • New Message New
  • Read Message Read
  • Pending Message Pending
Outbox

The Outbox under the Workflow area is used to track jobs in the approval or workflow process. Once jobs have been approved they will be flagged as "Approved" and may be deleted from a user's outbox.

  • Approved Approved
  • Declined Declined
Compose

The "Compose Message" button under the Workflow area is used to exchange messages between users within the application. By default, the "Send to External Account?" checkbox is checked. This will allow you to send e-mails to someone's external account, as long as the user receiving the message has an e- mail address on file. If no e-mail address is on file, it will send your message within OmniUpdate only.