Proposal Checklist

Use this checklist to work with your designated proposal analyst to facilitate planning, coordination, assembling, and successful submission of proposals for sponsored projects. Download a copy to save your progress through the list.

General Considerations

• Have the PI and other investigators read and understood the guidelines of the program being applied to, including required deadline for proposal submission?
  
  
• Are the PI and other investigators eligible to apply to the funding program?
  
  
• Does the format of the proposal (page, font, order of proposal sections, etc.) conform to program guidelines?
  
  
• Are all necessary attachments included (e.g., biographical sketches, certification and assurances to be completed by ORS, etc.)?
  
  
• Is the PI familiar with the proposal submission method (sponsor electronic submission system, mailing considerations, etc.)?

Budget

• For federal, state, or non-profit sponsors, is the F&A rate mandated by the guidelines being used?
  
  
• For for-profit sponsors, is the University using the full, negotiated F&A rate?
  
  
  • If No, an F&A waiver form must be completed.
    
    
• Are sponsor budget mandates followed (e.g., salary caps, prohibitions on purchase of equipment, total request, etc.)?
  
  
• Is Cost Share required?
  
  
• Is any Voluntary Cost Share included?
  
  
• If yes to any of the previous two questions, has the cost share been reviewed and approved by University Officials?
  
  
• If there are any subcontracts, do their budgets conform with the primary sponsor limitations and requirements?
  
  
• Does the budget add up and match the budget justification?

External Collaborators

• Have all required proposal documents been provided by the external collaborator (e.g., budget, budget justification, biosketches, facilities, other mandatory documents)?
  
  
• Have appropriate administrative approvals been obtained from external collaborators (e.g., subcontracts, third parties, etc.)?
  
  
• Is the role of each institution clearly stated in the proposal?
  
  
• Has a statement of work been provided from each institution?

Cost Sharing

• Cost Sharing commitments must be documented and tracked via Cayuse SP, email, letters, additional documentation, and/or FOP numbers. Have cost sharing commitments been endorsed by the appropriate TTU official?
  
  
• Have third party commitment letters been obtained, if applicable?

Space and Additional Funding Considerations

• Have requirements for space or specialized facilities (e.g., secure facilities) been approved by the Department Chair, Dean, or Director to accommodate the proposed project?
  
  
• Other than for cost sharing, have requirements for internal commitment of funds been cleared with the Department Chair, Dean or Director?

Research Compliance Considerations

• If the project involves the use of human or animal subjects, has the Human Research Protection Program or the Animal Care and Use Committee been contacted?
  
  
• If the sponsor follows PHS/FCOI regulations, has the required Financial Conflict of Interest training and disclosure been completed by all key personnel?
  
  
• If the proposed project involves radioactive isotopes, recombinant DNA, or other hazardous material, has the Environmental Health & Safety Office been consulted?
  
  
• If the project involves the use of export-controlled technology, have provisions been made to secure the necessary licenses?
  
  
• If the project involves classified or security sensitive research, has the TTU Facility Security Officer been consulted? If not, please email Allie Matviko.
  
  
• If the project involves proprietary research, has the TTU Office of Research Commercialization been contacted?