Reference Checks
Conducting Reference Checks
Conducting professional reference checks is a vital part of the recruitment process. Generally, reference checks are conducted only on the final candidates. Once the finalist is selected, but prior to making a formal offer, the hiring manager must conduct and document reference checks.
- Each reference contacted should be documented. Forms to verify employment history and professional references are available and should be maintained in the hiring system. Some employers may not provide further information regarding the candidate's performance.
The Texas Tech University employment application obtains written permission from applicants to check references when they certify the signature block at the end of the application; which states the following:
I authorize Texas Tech to refer checks relating to my employment and I also authorize all prior employers to provide full details concerning my past employment. I release all such parties from all liabilities from any damages which may result from furnishing such information. I understand that this application and all attachments are the property of Texas Tech.
If an applicant has requested not to contact their current employer, the request should be honored.
Current TTU Employees
Hiring managers with applicants who have worked or are currently working for Texas Tech University or Texas Tech University Health Sciences Center should request to review prior employee evaluations. To review an employee file, please send an email to Human Resources Talent Acquisition at hrs.recruiting@ttu.edu.
Reference Checking Basics
| Do's | Dont's |
| Do contact at least two (2) prior employers, including the most current before making a job offer. | Do not let letters of reference substitute for phone call or e-mail inquiries. |
| Do make sure each reference is asked the same questions. | Do not forget e-mail messages become part of the documentation. |
| Do consider whether the performance evaluation given by the previous employer is in areas that may affect performance for the positions you are filling. | Do not accept employment history verification references from friends, relatives, or individuals not in a supervisory role other than a representative from the organization's human resource office. |
| Do ask the applicant to provide reference information if it is missing from the application. | Do not eliminate one candidate because of a poor reference and then not solicit references on the remaining candidates. |
DID YOU KNOW?
If the initial references do not respond, it is acceptable to request additional references from the candidate.
Human Resources
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Address
Texas Tech University, 2518 15th Street, Lubbock, TX 79409 -
Phone
806.742.3851 -
Email
webmaster.hr@ttu.edu