Appropriations expiring at the end of a fiscal year must be fully spent or encumbered
by August 31.
Encumbrances: Certain encumbrances cannot be paid in the next fiscal year: travel,
utilities, consumables, and services.
Non-encumbered expenses (P-card, ITVs) will not be allowed to post after September
10 of the expiring year.
The following account codes have limitations on what can be paid after August 31.
Travel can only be paid if the travel start date is before August 31.
Utilities can only be paid current year and September billing in the next year (for
August expenses).
Consumables and services are expensed based on the receipt date in TechBuy. If not
received by August 31, the encumbrance must be moved to an alternate source of funds.
Travel
Travel can only be paid if the travel start date is before August 31.
7B0 - In State Travel
Account Code
Account Description
7B0001
TV IS Public Transport Comm Airfare
7B0002
TV IS Public Transport Bus Charter
7B0003
TV IS Public Transport Bus Other
7B0004
TV IS Public Transport Taxi Limo
7B0005
TV IS Public Transport Auto Rental
7B0006
TV IS Public Transportation Fares
7B0007
TV IS Public Transport Train Fare
7B0020
TV IS Mileage Personal Auto
7B0030
TV IS Actual Exp Meals Admin Head
7B0031
TV IS Actual Exp Lodging Admin Head
7B0040
TV IS Incidental Other Auth Travel
7B0041
TV IS Incidental Aircraft Rental
7B0042
TV IS Incidental Parking Fees
7B0050
TV IS Meals
7B0051
TV IS Lodging
7B0060
TV IS Lodging Board Member
7B0061
TV IS Meals Board Member
7B0070
TV IS Air Mileage Single Engine
7B0080
TV IS Air Mileage Twin Engine
7B0090
TV IS Air Mileage Turbine/Other
7B0999
TV Encumbrance In State Travel
7B1 - Out of State Travel
Account Code
Account Description
7B1001
TV OS Public Transport Comm Airfare
7B1002
TV OS Public Tranport Bus Charter
7B1003
TV OS Public Transport Bus Other
7B1004
TV OS Public Transport Taxi Limo
7B1005
TV OS Public Transport Auto Rental
7B1006
TV OS Public Transport Fares
7B1007
TV OS Public Transport Tran Fares
7B1025
TV OS Mileage Personal Auto
7B1050
TV OS Actual Exp Meals Admin Head
7B1051
TV OS Actual Exp Lodging Admin Head
7B1075
TV OS Incidental Other Auth Travel
7B1076
TV OS Incidental Aircraft Rental
7B1077
TV OS Incidental Parking Fees
7B1101
TV OS Meals
7B1102
TV OS Lodging
7B1120
TV OS Air Mileage Single Engine
7B1130
TV OS Air Mileage Twin Engine
7B1140
TV OS Air Mileage Turbine/Other
7B1999
TV Encumbrance Out of State Travel
7B5 - Prospective Employee
Account Code
Account Description
7B5001
TV Prospective Employee Comm Air
7B5002
TV Prospective Employee Bus Other
7B5003
TV Prospective Employee Taxi Limo
7B5004
TV Prospective Employee Auto Rental
7B5005
TV Prospective Employee Lodging
7B5006
TV Prospective Employee Meals
7B5007
TV Prospective Employee Other Auth
7B5008
TV Prospective Employee Train Fare
7B5009
TV Prospective Employee Auto Miles
7B5010
TV Prospective Employee Parking Fee
7B5999
TV Encumbrance Prospective Employee
Utilities
Utilities can only be paid current year and September billing in the next year (for
August expenses).
7D0 - Communication & Utilities
Account Code
Account Description
7D0001
CU Communication Services Nonphone
7D0010
CU Telecomm Long Distance
7D0020
CU Telecomm Monthly Equip Charge
7D0030
CU Telecomm Services
7D0031
CU Telecomm Cellular Service
7D0040
CU Telephone Dedicated Data Circuit
7D0100
CU Utilities Electricity
7D0110
CU Utilities Gas
7D0120
CU Utilities Treated Water
7D0130
CU Utilities Water
7D0140
CU Utilities Compressed Air
7D0141
CU Utilities Other
7D0150
CU Document Shredding Services
7D0151
CU Waste Disposal
7D0160
CU Utilities Chilled Water
7D0161
CU Utilities Steam
Consumables & Services
Consumables and services are expensed based on the receipt date in TechBuy. If not
received by August 31, the encumbrance must be moved to an alternate source of funds.
7A0 - Professional Fees & Services
Account Code
Account Description
7A0001
PF Consultant Services Other
7A0010
PF Consultant Info Technology
7A0021
PF Educational/Training Svs
7A0030
PF Financial and Accounting Service
7A0031
PF Bond Rating
7A0040
PF Legal Services AG Approval
7A0050
PF Medical Services
7A0060
PF Veterinary Services
7A0070
PF Lecturers
7A0080
PF Other Professional Services
7A0090
PF Architectural/Engineering Svs
7A0100
PF Legal Services AG PreApproved
7A0110
PF Information Technology Services
7A0120
PF Data Processing Services
7A0121
PF Central Computer Services
7C0 - Materials & Supplies
Account Code
Account Description
7C0001
MS Postage
7C0010
MS Consumables Office
7C0011
MS Consumables Non Office
7C0012
MS Consumables Dining and Kitchen
7C0050
MS Fuels and Lubricants
7C0061
MS Chemicals
7C0062
MS Serums DNA Antibody Cultures
7C0063
MS Gases
7C0070
MS Medical Supplies
7C0071
MS Pharmaceutical Supplies
7C0081
MS Food for Research and Teaching
7C0091
MS Agriculture/Construct/Hardware
7C0100
MS Parts for Furnishings/Equipment
7C0110
MS Plants
7C0120
MS Fabrics and Linens
7C0150
MS Furnish/Equip Capital Lease
7C0231
MS Telecomm Parts and Supplies
7C0901
MS Postal Services Lab
7C0902
MS Consumables Lab
7C0904
MS Fuels and Lubricants Lab
7C0905
MS Chemicals Lab
7C0906
MS Medical Supplies Lab
7C0907
MS Food for Research/Teaching Lab
7C0908
MS Ag/Construction/Hardware Lab
7C0909
MS Parts for Furnishings/Equip Lab
7F0 - Repairs & Maintenance
Account Code
Account Description
7F0001
RM Repairs/Maint Computer Software
7F0021
RM Repairs/Maint Computer Equipment
7F0051
RM Repairs/Maint Furnishings/Equip
7F0055
RM Repairs/Maint Motor Vehicle
7F0060
RM Repairs/Maint Telecomm Equip
7F1 - Repairs & Maintenance Other
Account Code
Account Description
7F1010
RM Repairs/Maint Buildings
7F1020
RM Repairs/Maint Infrastructure
7F1030
RM Repairs/Maint Land
7F1035
RM Repairs/Maint Facilities
7F1040
RM Repairs/Maint Leased Buildings
7G0 - Rentals & Leases
Account Code
Account Description
7G0001
RL Rental Radio Towers
7G0010
RL Rental Furnishings and Equipment
7G0013
RL Rental Copier & Related Charges
7G0018
RL RTU Personal Property Variable
7G0019
RL RTU Personal Property Nonlease
7G0025
RL Rental Computer Equipment
7G0026
RL Lease Computer Equip NonCanc>1yr
7G0035
RL Rental Computer Software
7G0038
RL RTU SBITA Variable
7G0039
RL RTU SBITA Nonlease
7G0045
RL Rental Reference Material
7G0046
RL Lease Ref Material Non-Cancl>1yr
7G0055
RL Rental/Lease Motor Vehicles
7G0065
RL Rental Aircraft
7G0066
RL Lease Aircraft Non-Cancel > 1 yr
7G0075
RL Rental Land
7G0076
RL Lease Land Non-Cancelable >1 yr
7G0085
RL Rental Office Bldg/Office Space
7G0088
RL RTU Real Property Variable
7G0089
RL RTU Real Property Nonlease
7G0095
RL Rental Service Buildings
7G0096
RL Lease Svs Bldg Non-Cancel>1 year
7G0100
RL Rental Room and Board
7G0102
RL Rental Space
7G0120
RL Rental Telecomm Equipment
7G0121
RL Lease Telecom Equip Non-Canc>1yr
7N3 - Services Other
Account Code
Account Description
7N3000
OE Hazardous Waste Disposal Service
7N3010
OE Temporary Employment Services
7N3020
OE Laundry Uniform/Linen Service
7N3021
OE Custodial Services
7N3030
OE Advertising Personnel Classified
7N3031
OE Advertising Other Classified
7N3040
OE Freight/Delivery Service
7N3041
OE Moving Expenses Department
7N3050
OE Contracted Temporary Services
7N3051
OE Lab Analysis Testing Services
7N3052
OE Cultural Events
7N3053
OE Research Participant
Accounting Services
Address
TTU Plaza Building, 1901 University, Suite 308, Lubbock, TX 79411
