End of Year Payroll Deadlines

The deadline for Manual Check Requests for calendar year 2024 is December 6th. Requests received by 5 pm central time December 6th will be paid December 13th. Any requests received after the December 6th deadline through December 31, 2024 at 5 pm central time will be paid on January 3, 2025. 

The EOPS deadline for the December monthly payroll is 5 pm central time December 18th. EOPS must be fully approved by this time to process and pay with the monthly payroll.

All overpayments must be paid by 5 pm central time December 6, 2024 to ensure the employee’s 2024 Form W-2 is accurate.  

 

Form W-2 Information

Employees can consent to receive their Form W-2 electronically. 

To electronically consent to receive your Form W-2 electronically, please use the following navigation:

• Log into the Raiderlink/WebRaider portal
• Select the Payroll & Tax tab
• Select Electronic Regulatory Consent from Annual Tax Information section
• Check Consent to receive Form W-2 electronically
• Click on Submit

You will notice a confirmation at the top of your screen verifying that Electronic Consent was submitted successfully. You will receive an email notification once the Form W-2 is available to be accessed for the year.

If you consent to receive your Form W-2 electronically, you will not receive a paper copy. The deadline to update your electronic consent is January 12, 2025.

For more information or questions, please contact webmaster.payroll@ttu.edu.

 

Address Changes for Tax Form Mailing

In preparation for the end of the calendar year and issuance of the Forms W-2 and 1095-C, Payroll & Tax Services highly recommends that all employees review and/or update their Permanent Address. All 2024 Forms W-2 for employees without electronic consent will be mailed to the employee’s permanent address on file. The deadline for address updates for Forms W-2 is January 12, 2025. 

Terminated employees should contact their HR office to make changes to their permanent address if they are unable to access Raiderlink/WebRaider.

To review your address, please use the following navigation:

• Log into the Raiderlink/WebRaider portal
• Select the Employee tab
• Select Employee Dashboard
• Select My Profile (Located below employee name)
• Select the edit icon to the right of Permanent Address

To update your address, please use the following navigation:

• Select the edit icon under the Permanent address heading
• Update the information
• Use Today's date in the "Valid From" field
• Do not enter any date in the “Valid Until” field
• Click Update

For more information or questions, please contact webmaster.payroll@ttu.edu. 

 

Form 1095-C Information

Beginning with calendar year 2021, all original Forms 1095-C (paper and electronic) are issued through Equifax instead of TTUS Employee Self Service. TTUS will still house and re-issue (if necessary) Form 1095-C from years 2020 and prior.  

For calendar year 2024, Equifax will mail original Forms 1095-C via USPS on or before February 28, 2025.  

If a prior year Form 1095-C is needed, please visit the Payroll & Tax Services Forms Webpage and click on Tax Form Reprint Request (Form W-2 & Form 1095).

Please visit the Payroll & Tax Services website for Frequently Asked Questions.

 

RA/TA/GPTI Student Health Payment (SHP)

By prioritizing the health and support of our graduate students, we foster an environment where innovation and academic excellence can thrive. Our commitment to these values is unwavering, and we will continue to work diligently to ensure our graduate students have the resources and support they need to succeed. Please see the memorandum with details regarding the RA/TA/GPTI Student Health Payment.

 

Payroll & Tax Services Has Moved

Payroll & Tax Services has moved to a new location. Payroll & Tax has moved to 3316 9th Street, formerly the BASF Seeds and Innovation Center, south of the International Cultural Center.

Visitors to Payroll & Tax may find us at 3316 9th Street from 8 am to 5 pm. There is visitor parking located on the west side of the lot, next to the International Cultural Center. You may enter Payroll & Tax offices from the south entrance of the building, adjacent to the visitor parking spaces.

The contact information for Payroll & Tax is still the same. If you have any questions, please contact us through email at webmaster.payroll@ttu.edu or by phone at (806) 742-3211.

 

Web Time Entry/Web Leave Report Upgrade

The Web Time Entry/Web Leave Report upgrade will occur on Wednesday, April 3, 2024

To help users prepare for the upgrade, Payroll & Tax Services has created training guides that demonstrate the changes to Web Time Entry and Web Leave Reports. These guides and a recording of a previous training session are available here.

For questions or for more information, please email webmaster.payroll@ttu.edu.

 

Insurance Benefits

Departments

Reminder that an ENJOB ePAF does not terminate employment or insurance benefits. If an employee is not expected to return to work, a TERMI (termination) ePAF should be submitted. If an ENJOB ePAF is submitted in error, and the insurance remains active for the employee, departments are solely responsible for ALL insurance premiums due (both employee and employer portions), for all months insurance coverages remain active.