Calendar Year End Deadlines

• Departments, please have all your non-exempt employees submit their timesheets for the December 1st—15th pay period on time and approved by December 19th to avoid a delay on their December 22nd pay date. Employees who do not submit their timesheet timely will need a manual check request submitted by their department. Manual Check Requests for the December 1st—15th period will pay on January 5, 2024.
• The deadline for Manual Check Requests for calendar year 2023 is December 8th. Requests received by 5 pm central time December 8th will be paid December 15th. Any requests received after the December 8th deadline thru December 31, 2022 at 5 pm central time will be paid on January 5, 2024.
• The EOPS deadline for the December monthly payroll is 5 pm central time December 18th. EOPS must be fully approved by this time to process and pay with the monthly payroll.
• All overpayments must be paid by 5 pm central time December 8, 2023 to ensure the employee's 2023 Form W-2 is accurate.  

 

Form W-2 Information

Employees can consent to receive their Form W-2 electronically.

To electronically consent to receive your Form W-2 electronically, please use the following navigation:

• Log into the Raiderlink/WebRaider portal
• Select the Payroll & Tax tab
• Select Electronic Regulatory Consent from Annual Tax Information section
• Check Consent to receive Form W-2 electronically
• Click on Submit

You will notice a confirmation at the top of your screen verifying that Electronic Consent was submitted successfully. You will receive an email notification once the Form W-2 is available to be accessed for the year.

If you consent to receive your Form W-2 electronically, you will not receive a paper copy. The deadline to update your electronic consent is January 09, 2024.

For more information or questions, please contact webmaster.payroll@ttu.edu. 

 

Address Changes for Tax Form Mailing

In preparation for the end of the calendar year and issuance of the Forms W-2 and 1095-C, Payroll & Tax Services highly recommends that all employees review and/or update their Permanent Address. All 2023 Forms W-2 for employees without electronic consent will be mailed to the employee's permanent address on file. The deadline for address updates for Forms W-2 is December 15, 2023. 

Terminated employees should contact their HR office to make changes to their permanent address if they are unable to access Raiderlink/WebRaider.

To review your address, please use the following navigation:

• Log into the Raiderlink/WebRaider portal
• Select the Employee tab
• Select Employee Dashboard
• Select My Profile (Located below employee name)
• Select edit icon to the right of Permanent Address

To update your address, please use the following navigation:

• Select Current under the Permanent heading
• Update the information
• Use today's date in the "Valid From This Date" field
• Do not enter any date in the Until This Date field
• Click Submit

For more information or questions, please contact webmaster.payroll@ttu.edu.

 

Form 1095-C Information

Beginning with calendar year 2021, all original Forms 1095-C (paper and electronic) are issued through Equifax instead of TTUS Employee Self Service. TTUS will still house and re-issue (if necessary) Form 1095-C from years 2020 and prior.  

For calendar year 2023, Equifax will mail original Forms 1095-C via USPS on or before February 29, 2024. For employees interested in obtaining an electronic copy of their 2023 Form 1095-C, information will be emailed regarding electronic access after the forms have been mailed.  

For employees who opted to receive their forms electronically in the Equifax portal during a prior tax year (tax year 2021 or 2022), you will receive an email notification when the 2023 Form 1095-C is available for download. Due to your election, you will only receive the form via download from the Equifax portal. Please remember to retrieve, save, and print your documents prior to December 31, 2024. After the close of calendar year 2024, Equifax will archive the 2023 tax form and will charge a fee for its retrieval.  

If you need an electronic copy of your 2022 Form 1095-C, you will need to download the form from the Equifax portal, prior to December 31 of this year before the 2022 Form 1095-C is archived. However, should you ever need a prior year form you can contact webmaster.payroll@ttu.edu for additional assistance. 

Please visit the Payroll & Tax Services website for Frequently Asked Questions.

 

Teacher Retirement System

For employees covered by Teacher Retirement System of Texas (TRS), both the employee and the state contribution rate will increase to 8.25% beginning with paychecks received on or after September 1, 2023. The TRS contribution rates were authorized by Senate Bill (SB) 12 during the 86th Texas Legislative session (2019).

 

2022 Form W-2 and Form 1095 Reprint Request

If you have not yet received your Form W-2 and/or Form 1095 from Texas Tech University, you may click here to request a duplicate copy.  If you are a current employee, please access your Form W-2 electronically through Raiderlink/Webraider.  If you have questions regarding the information on the Form W-2 or Form 1095 please refer to the FAQs.

 

Insurance Benefits

Departments

Reminder that an ENJOB ePAF does not terminate employment or insurance benefits. If an employee is not expected to return to work, a TERMI (termination) ePAF should be submitted. If an ENJOB ePAF is submitted in error, and the insurance remains active for the employee, departments are solely responsible for ALL insurance premiums due (both employee and employer portions), for all months insurance coverages remain active.