Student Organization's Goal Setting
Goals provide direction to student organizations. They enhance their operation, contribute to group maintenance and development and give group members a sense of cohesion. The process of setting goals should be tailored to each organization. Some benefit by using a highly structured goal setting process, while others prefer a more informal process.
Definitions In Goal Setting
- Mission: A statement defining a group's function and purpose
- Goal: Broad, abstract statements describing an ideal state, or condition
- Objectives: Specific statements which describe desired behavior in measurable terms and acceptable performance.
Advantages of Goal Setting
- Provides clear objectives
- People work better if they know what their goals are
- People have clear ideas about what they hope to accomplish
- Progress is measured in terms of what one is trying to make progress towards
- Intrinsic goals produce more energy than extrinsic goals; therefore, people will work better if they set the goals for their own jobs
- People are more comfortable in their job situation when they know how they will be evaluated.
- Allows for feedback
- Reinforces the principles of participatory management, establishes the proper environment for constructive feedback and enhances communication between the individual and the officers
- Facilitates a fair and clear evaluation of performance of the organization
Characteristics of Organization Goals
- Realistic, attainable and feasible, yet provides challenge and growth
- Target date for completion
- Measurable results
- Clear, specific, and understandable
- Meaningful, relevant and beneficial
- Flexible with more than one method of attainment
- Created by all members
- Beneficial to all members
Process of Goal Setting
- Why - Clarify the needs and purposes that are the basis of the set goal
- What- Generate possibilities and narrow down the alternatives
- When - Specify when planning the work sessions and when the actual event will take place
- Where - Determine locations of events
- Who- Delegate responsibilities equally to all members
- How - Decide how to implement the selected alternatives
Planning is the process of laying out a course of action to achieve a goal.
- Goal - What is the overall result to achieve by executing this plan? The goal should include a target date for start-up and completion.
- Objectives - Each objective should state the result desired. Distinguish between long range and short range objectives.
- Assumptions - What are the factors that may affect the plan as it unfolds? What is the degree of probability that they will?
- Resources - What is needed to carry out the plan? Resources include money, people, machines, materials, time, experience, and energy.
- Constraints - What are the limitations to achieving the goal? Constraints may be limitations on resources or outside considerations.
- Tasks - What activities need to be undertaken to achieve the goal? How long will they take? Who will do them? What resources are needed for each task?
- Schedule - Which tasks need to be done in sequence, or that can be done in a parallel? Are deadlines realistic?
- Implementation - Begin the plan.
- Evaluation - What are the milestones? What cross checks are needed to assure that tasks will be done properly?
- Recycle the Process - Other planning needed to reach the next goal? Is there more planning needed for a complicated step of the plan?
Goal Setting Tips
- Schedule time wisely
- Make a "To Do" list
- Update goals as plans change