Texas Tech University

Student Organization Advisor Resources

The Student Org Advisor's Role

As outlined in the Student Handbook & Code of Conduct, each registered student organization is required to maintain a full-time university faculty or staff advisor available to the officers and members for consultation regarding the affairs of the organization.

  • Oversee adherence to university standards, rules and/or policies as well as the organization's constitution and by-laws.
  • Attend organizational meetings and functions (encouraged)
  • Facilitate and support the organization's program planning and decision making
  • Certify the organization's expenditures by co-signing all checks or vouchers (encouraged)

Any new or replacement faculty/staff advisor should be reported (via TechConnect Roster) within 10 university business days and sign the organizations Advisor Agreement Form. Failure to do so may result in suspended privileges for the organization.

Certain student organizations are assigned a faculty/staff advisor by the department to oversee the administration of those areas, groups and resources.

Established full-time university faculty or staff members, who reduce employment hours below full-time status and maintain an office on-campus, may continue to function as the "Primary" advisor of a student organization with the approval of the Center for Campus Life.

Secondary Advisors and Coaches

Registered student organizations may have additional advisors, i.e. coaches (typical of sports clubs) or alumni advisors, if permitted by their constitution and/or by-laws.

Secondary advisors or coaches not affiliated with the university should also be included when filling out the registration application, complete with names, addresses, telephone numbers and emails.

Sign-Up to be an Advisor

Advisor Resources

Student Involvement Weekly Newsletter - Each Monday, the Center for Campus Life produces a TechConnect generated newsletter which can be found under News in TechConnect. If you would like to view these weekly emails please click on "TechConnect Login" on the front page of the website to create your account. The information is also published on the main page of the website.

Student Org Resources - On-campus resources for General Information, Legal Issues, Organizational Management, Organizational Finance and Policies & Procedures

Texas Tech University Student Handbook and Code of Conduct - A university, like any community, must have regulations and/or standards by which its members abide and procedures by which its organization functions. The standards should provide order and an atmosphere conducive to intellectual and personal development. The Student Handbook and the Code of Student Conduct is intended to serve these purposes in the interest of all segments of Texas Tech University.

Organization Registration - Organizations are asked to register once each year as well as report any newly elected officers within 10 days of elections. Registration is based upon academic year and is encouraged to take place from March until the end August. Organizations must be registered and in good standing to receive registration benefits.

Risk Management Training - In accordance with Texas Education Code, Section 51.9361, all registered student organizations are required to attend training sessions on the topic of risk management as it relates to individuals, organization functions, and/or activities.

Mark Your Calendar

Make sure you mark the 2019-2020 Student Org Advisor Events on your calendar. All event details are tentative and could change, keep up to date on changes by checking TechConnect, the Student Involvement Weekly, and emails from Student Involvement. If you are interested in attending you HAVE to RSVP for all events by clicking on the date. If you have any questions on any of our programs, feel free to contact Ileana Hinojosa.

New Advisor Orientation

New Advisor Orientation is recommended for New & Returning Advisors who would like to learn more about their role as a Student Organization Advisor and the policies and expectations Student Involvement has for Student Organizations here at Texas Tech.

  • September 2, 2020 @ 12-1 pm

Advisor Roundtable

The advisor roundtable is an opportunity for advisors to come together to discuss ideas or challenges they have with other advisor from across campus. Advisors can also ask the  Student Involvement Staff questions moving into the semester.

  • Fall Dates Coming Soon

Advisor EDU Workshops

The Advisor EDU Workshops are brief, one-hour trainings that will cover a specific topic as it relates to your role as a student org advisor. All topics are tentative and could slightly change. Each workshop is offered at two different times and dates.

All workshops will be on completed virtually on Zoom.

  • Tuesday, October 27, 2020 @ 3-4 pm
  • Monday, November 16, 2020 @ 12-1 pm

If you have a topic you would like covered in an Advisor EDU Workshop, email Ileana Hinojosa.

Student Org Advisor Risk Management Training

Student Org Advisors are required, and highly encouraged, to attend one (1) advisor risk management training during their entire time as a student org advisor at Texas Tech. Below are this semester's Student Org Advisor Risk Management Training Sessions.

All workshops will be in the Mesa Room of the Student Union Building

  • Wednesday, September 23, 2020 @ 10-11:30 am
  • Monday, November 30, 2020 @ 3:30-5 pm

Keep an eye out for additional emails with additional information from Student Involvement on all of our Student Org Advisor programming.