Student Organization Advisor Resources
The Student Org Advisor's Role
As outlined in the Student Handbook & Code of Conduct, each registered student organization is required to maintain a full-time university faculty or staff advisor available to the officers and members for consultation regarding the affairs of the organization.
- Oversee adherence to university standards, rules and/or policies as well as the organization's constitution and by-laws.
- Attend organizational meetings and functions (encouraged)
- Facilitate and support the organization's program planning and decision making
- Certify the organization's expenditures by co-signing all checks or vouchers (encouraged)
Any new or replacement faculty/staff advisor should be reported (via TechConnect Roster) within 10 university business days and sign the organizations Advisor Agreement Form. Failure to do so may result in suspended privileges for the organization.
Certain student organizations are assigned a faculty/staff advisor by the department to oversee the administration of those areas, groups and resources.
Established full-time university faculty or staff members, who reduce employment hours below full-time status and maintain an office on-campus, may continue to function as the "Primary" advisor of a student organization with the approval of Student Involvement.
Secondary Advisors and Coaches
Registered student organizations may have additional advisors, i.e. coaches (typical of sports clubs) or alumni advisors, if permitted by their constitution and/or by-laws.
Secondary advisors or coaches not affiliated with the university should also be included when filling out the annual Student Org Registration, complete with names, addresses, telephone numbers and emails.
Advisor, coaches, and instructors not affiliated with the university should review OP 70.21 for additional information and direction regarding volunteers. Links to the volunteer forms are found at the bottom of OP 70.21. Completed forms should be sent to Human Resources for review and approval. Comprehensive background checks are required for all volunteers. To submit a background check request, click here. If you have any additional questions on the status or completion of the forms, please email Human Resources.
Student Involvement Weekly Newsletter - Each Tuesday, Student Involvement produces a TechConnect generated newsletter which can be viewed in your Tech email. If you would like to view these weekly emails please click on "TechConnect Login" on the front page of the website to create your account. The information is also published on the main page of the website.
Student Org Resources - On-campus resources for General Information, Legal Issues, Organizational Management, Organizational Finance and Policies & Procedures
Texas Tech University Student Handbook and Code of Conduct - A university, like any community, must have regulations and/or standards by which its members abide and procedures by which its organization functions. The standards should provide order and an atmosphere conducive to intellectual and personal development. The Student Handbook and the Code of Student Conduct is intended to serve these purposes in the interest of all segments of Texas Tech University.
Organization Registration - Organizations are asked to register once each year as well as report any newly elected officers within 10 days of elections. Registration is based upon academic year and is encouraged to take place from February until the end August. Organizations must be registered and in good standing to receive registration benefits.
Risk Management Training - In accordance with Texas Education Code, Section 51.9361, all registered student organizations are required to watch the Risk Management training in the Student Org Leader Orientation. The training covers the topic of risk management as it relates to individuals, organization functions, and/or activities.
Advisor Agreement Form - Organizations are required to fill out an Advisor Agreement Form with their advisor as part of their registration process.
Additional resources can be viewed here.
Mark Your Calendar
Make sure you mark the 2023-2024 Student Org Advisor Events on your calendar. All event details are tentative and could change, keep up to date on changes by checking TechConnect, the Student Involvement Weekly, and emails from Student Involvement. If you are interested in attending you HAVE to RSVP for all events by clicking on the date. If you have any questions on any of our programs, feel free to contact Emily Warren.
New Advisor Orientation
New Advisor Orientation is recommended for New & Returning Advisors who would like to learn more about their role as a Student Organization Advisor and the policies and expectations Student Involvement has for Student Organizations here at Texas Tech.
Student Organization Advisor Risk Management Training
Student Organization Advisor Risk Management Training - Student Involvement is pleased to offer student organization advisor trainings. This training is only required for advisors once, and it complies with the Texas Education Code 51.9361 and the 2017-2018 Texas Tech Student Handbook Provision (Part V, E. Faculty or Staff Advisor, 7). Below are this semester's Student Org Advisor Risk Management Training Sessions.
All workshops will be completed virtually on Zoom
Spring 2024 Training Dates:
- January 25th: 12pm-1pm (zoom)
- February 6th: 12pm-1pm (zoom)
- March 26th: 12pm-1pm (zoom)
- April 18th: 12pm-1pm (zoom)
Student Org Advisor Appreciation Event
Student Involvement and Student Life would like to thank all of our Student Org Advisors for all the support and guidance you show to our organizations! As such, we would like to show our appreciation by offering each org advisor drinks and finger food. We hope to see you there!
May 1st: 12pm-2pm (TBA)
Keep an eye out for additional emails with additional information from Student Involvement on all of our Student Org Advisor programming.