Texas Tech University

Travel Request Form

Marie Hanza shall be contacted to book your flight and lodging for any trip. Third-party booking apps shall not be used, they do not provide the documentation required by TTU Travel Services.

Also, if you haven't already done so, please go into your Chrome River Account and add Marie Hanza as a Delegate. This will allow Hanza to handle travel arrangements and/or create other travel related documents.  Do not proceed and/or turn in your travel request until you have added Hanza.

All TTU/TTUS employees have access to Chrome River.  Access the link through Raiderlink under the Employee Tab>>Important Texas Tech Links>> Chrome River or A&F WorkToolsTab>>Procurement Services>>Chrome River

Please take a few minutes to download the Chrome River Snap App from your App Store. (Google Play or the Apple App Store.)

With this app you will be able to upload a variety of your travel documents.

Chrome River Logo

Using this link will take you to the Dashboard for important travel links. 

Please add the date when this form was completed and sent.
traveler info
Provide your complete name as shown on your official identification. Especially important when traveling by air.

If air travel is required for your trip, please provide your date of birth and cell phone number in the below areas.  This information is required by the airlines.

Please enter your date of birth in the following format - mm/dd/year. If not traveling by air, enter n/a.
Please enter your cell phone number. If not traveling by air, enter n/a.
Please check if you are with NWI, Renewable Energy or Other.
Enter your TTU email address.
List name of the individual who approved your travel.
Please select where in the Lubbock area will be your departure location.
List the location of where your trip begins.
List the name of your travel destination, city, state, and country, if appropriate,
Check the box that best describes your type of travel.
What date are you departing and what time. If traveling by air, this is the date and time of your departing flight.
What date are you returning and what time. If traveling by air, this is the date and time of your returning flight.
If known, list all FOPs needed to process travel.
If presenting a research paper or chairing a session, provide title of paper/session, coauthors, and relevant information.

Reminder:  Advance requests must be submitted to Hanza in a time frame which allows her to meet the requirement of turning it into TTU Travel Services at least five (5) working days before the trip departure for domestic trips and at least thirty (30) working days before the trip departure for international trips.  Be prepared to provide projected expense for the following but not limited to expenses - airfare, lodging, meals, transportation, car rental, tax/UBER/LYFT,  and parking.

The amount of the cash advance will be based on the information you provide.

A Cash Advance is only available for amounts of $100 or more. 

Please check your response.

Contact Marie Hanza to book your flight. Hanza will not use any third-party apps. These apps do not provide the required documentation needed by TTU Travel Services.

If traveling on Southwest Airlines, the lowest airfares available using SWABIZ.  You will need Tech's Company ID to find the best rate.  Provide all flight information to Hanza and she will book your flight.

Use this reference guide when working with SWABIZ.

Enter the amount of the airfare to be booked.
Enter the name of the airline where Marie Hanza will book your flight.
Enter you member loyality number. Hanza will use this when booking your flight. If none, please enter N/A.

Renting a car? Rental car contract details for Enterprise/National, Avis, Budget, and Hertz are available in the Online Travel System under TTU Rental Car and Hotel Rates .

Entire Trip Total $ for Car Rental.

Do you have an UBER account?  If yes, then you can create a business account and link to your personal account.  When travelling, take a picture of your receipt and upload it to your travel account. Use this link to set up an Uber Business Account. 

Entire Trip Total $ for Taxi, Shuttle and/or Uber/Lyft, etc.

Parking fees may also be part of your travel.  If so, take a picture of your receipt in your Chrome River Snap app and then upload it to your dashboard.

The State of Texas Comptroller announced that the State mileage rate, effective January 1, 2024, to December 31, 2024, is 67 cents per mile.  This is an increase from the 2023 calendar year rate of 65.5 cents per mile.

As a reminder, reimbursement for personal vehicle mileage may not exceed the cost of a contracted rental vehicle.  Policy Guidelines for Personal Vehicle Mileage Reimbursement are available here. If mileage reimbursement crosses the end of the calendar year (2023 and 2024), list as two separate line items on the travel voucher and include two mileage calculators with the appropriate rates in order to obtain the correct reimbursement rate.

Please select appropriate response.
Please select the response that best describes how your personal vehicle will be used for this travel.
Enter the address where you began your trip.

When booking your lodging do not use any third-party apps because they do not provide the documentation required by TTU Travel Services.  Please check the per diem rates for your destination.  Using that information, please include the estimated lodging expense.  

Always ask for the State Rates when asking about lodging rates.  If State Rates are not available, a TRAVEL EXCEPTION FORM will need to be filled out and signed by the traveler and traveler's department head prior to submission of the Travel Application.  When turning in your receipts, please provide conference information showing the conference hotel, meals provided, etc.

Don't forget, when staying at a Texas lodging establishment, TTU is exempt from sales tax.  Download a copy of the "Texas Hotel Occupancy Exemption Certificate" here.

The "Travel Exception Form" can be downloaded using this link.

Enter the estimated expense for your lodging.
WARNING: Traveler may not be reimbursed the total amount paid for registration if registration is canceled. To assure a full refund of all registration fees, utilize the department pcard.

Meals are a part of traveling.  This link will take you to the per diem page, where you can select your destination's meal per diem rates.  Also, on the first and last day of travel, meal per diem is only 75% of the total.

Check the per diem total for your travel destination. Using that information include your estimated meal expense.
By signing this form, you are authorizing your Travel Coordinator to submit a Travel Application on your behalf.
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