Texas Tech University

Verification

ICC

Verification is the process required by the Department of Education to verify the accuracy of the information submitted by or on behalf of a student for the purpose of applying for financial aid. The purpose is to reduce errors in applicant reported data and to insure, to the maximum extent possible, that eligible applicants receive the financial aid for which they are eligible.

The process of verification is separate from the requirement to resolve conflicting information. Discrepancies in a student's aid application must be resolved before aid can be disbursed, regardless of existing verification policies.

The process of verification is also separate from the requirement to "document" certain application items. Unconfirmed selective service registration, unconfirmed eligible non-citizen status, and Veteran's Educational Benefits may be "documented" regardless of any existing verification policies.

Tracking Flag Tracking Group Description
V1 Survey

Standard Verification IRS Tax Return Transcripts Required

Students in this group must verify the following:
  • If they are tax filers: AGI, Income Taxes Paid, Untaxed Portions of IRA Distributions, Untaxed Portions of Pensions, IRA Deductions and Payments, Tax-exempt Interest Income, Education Credits, Household Size, # in College, SNAP Benefits, and Child Support Paid.
  • If they are non- tax filers: Income Earned From Work (must attach all W2s for 2014), Household Size, # in College, SNAP Benefits, and Child Support Paid.
  SNAP Verification Students in this group must verify the receipt of SNAP benefits only. Not valid for 2015-2016
  Child Support Paid Verification Students in this group must verify only child support paid by them or their spouse, their parents, or both. Not valid for 2016-2017
V4 Custom Verification Students must verify high school completion status and identity/statement of educational purpose in Person and you must bring a valid ID. If you are not able to complete in person the original v4 form with notary section completed and a copy of a valid ID may be submitted by mail only.
V5

Aggregate Verification IRS Tax Return Transcripts Required

Students must verify high school completion status and identity/statement of educational purpose in Person and you must bring a valid ID in addition to the items in the Standard Verification Group. If you are not able to complete in person the original v5 form with notary section completed and a copy of a valid ID may be submitted by mail only.
V6

FOR 1617 ONLY

Household Resources IRS Tax Return Transcripts Required (if filed)

Tax Filers:
  • Adjusted Gross Income
  • U.S. Income Tax Paid
  • Untaxed Portions of IRA Distributions
  • Untaxed Portions of Pensions
  • IRA Deductions and Payments
  • Tax Exempt Interest Income
  • Other Untaxed Income on the 2016-2017 FAFSA- Payments to tax-deferred pension and savings(Questions 45a & 9
  • 2015 W2(s) will be required for any earned income indicated on the 2016-2017 FAFSA or a 2015 W2 Wage and Income Transcript.

V1,V5 and V6 are the only groups that require IRS Tax Return Transcripts

The Identity/Statement of Education must be signed IN PERSON in front of an Institution Officials.

Delays in submitting and providing IRS Tax Transcripts, Federal income tax forms and/or other requested documents will delay the processing of your aid application and may affect the availability of certain types of aid programs.

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FAQ for Verification

What is verification and why was I selected?

You might see a note on your Student Aid Report saying you've been selected for verification; or the Financial Aid Office might contact you to inform you that you've been selected. Verification is a process which requires the school to collect documentation to check the accuracy of the FAFSA information you submitted.

If you're selected for verification, don't assume you're being accused of doing anything wrong. If you are selected for verification, you are not alone! About 30% of all FAFSA filers are selected for the verification process. All you need to do is provide the documentation the Financial Aid Office asks for by the school's deadline, or you won't be able to get financial aid.

The Financial Aid Office suggests you submit your information by June 15, 2015. If you cannot submit the information by this time please submit the requested information as soon as possible.

Am I required to file a tax return?

What forms can I turn in to verify my tax information?

You will need to submit the 2015 Tax Return Transcript to verify your tax information submitted on your 16-17 FAFSA. As of June 2012 we can no longer accept a signed 1040 Tax Form to verify your tax information.

An example of the forms accepted and not accepted.

How do I obtain a 2015 tax return transcript?

You can obtain the tax return transcript by printing off a free copy at WWW.IRS.GOV or if you are not given the option to print out a copy you may request a copy by phone or mail. One other option is to update the 16-17 or the 17-18 FAFSA with the IRS Data Retrieval Tool to transfer tax information to the FAFSA. A Tax Return Transcript will not be needed if the transfer is successful. You will need to notify the Financial Aid Office if the FAFSA is updated with the tax information. (For more information on this please view "What is the Data Retrieval Tool and how can I use it?")

How to obtain a request by mail

What is the Data Retrieval Tool and how can I use it?

The IRS data retrieval tool is available for online FAFSA submittals and is accessible through the FAFSA website www.fafsa.gov. The retrieval tool allows FAFSA applicants and parents to transfer their income tax information from the IRS to the FAFSA. You will need to be eligible to use this option.

You are eligible to use the Data Retrieval Tool if:

  1. The student and or parent has filed an electronic tax return–data should be available within 2-3 weeks of filing.
  2. The student and or parent has filed a paper tax return–data should be available within 6-8 weeks of filing.

Who is not eligible to use the Data Retrieval Tool?

  1. Married couples who file separate tax returns.
  2. Tax filers whose marital status has changed as of January 1, 2016.
  3. Tax filers who are neither eligible nor required to file a 2015 Federal Tax Return.
  4. Tax filers who have filed a tax extension 4868.
  5. Tax filer who have amended their tax return.
  6. Tax filers who are victims of Identity Theft.
    • If you are eligible to use the Data Retrieval Tool you can log on to the 16-17 FAFSA.
    • Tab over to financial information > click Link to IRS > click on ok.
    • It will direct to you to the IRS Data Retrieval page. Then you will need to add the address information as listed on the 2015 tax return, check the box Transfer My Tax Information into the FAFSA then click transfer now.

IRS Retrieval Tool Tutorial 

You will need to notify the Financial Aid Office if the FAFSA is updated with the tax information.

My employer didn't send me a 2015 W2, what can I submit?

You can submit a W2 Wage and Income Transcript. This transcript will list any earned income you had for the year.

How to order a W2 Wage and Income Transcript

4506 Form

I filed an extension with the IRS, what can I turn in to complete verification?

Your account can still be completed if you cannot submit a 2015 Return Transcript or use the Data Retrieval Tool. You will need to speak to a Financial Aid Advisor over the phone or in person to find out what you will need to submit to complete the requirement.

I filed an amended tax return, what can I submit to complete verification?

For the 16-17 term you will need to submit the original 2015 tax return transcript and the 2015 IRS form 1040X, this form must include a physical signature. For the 17-18 term only a signed 1040X will be required. The 1040X will need to include the original and corrected tax figures, and the reason why it was amended on page 2 part III - Explanation of changes.

Example of a 1040x

I am victim of Identity theft, what can I turn in to complete verification?

Your account can still be completed if you cannot submit a 2015 Return Transcript or use the Data Retrieval Tool. You will need to speak to a Financial Aid Advisor over the phone or in person to find out what you will need to submit to complete the requirement.

Am I considered a veteran for financial aid purposes?

You are a qualifying veteran for financial aid purposes if you now satisfy (or will satisfy by June 30) the following criteria:

  • You have engaged in active duty in the U.S. Armed Forces, or
  • are a National Guard or Reserve enlistee who was called to active duty for other than state or training purposes, or
  • were a cadet or midshipman at one of the service academies.
  • You were released under a condition other than dishonorable.

Are you a qualifying veteran? If you meet the criteria as a veteran for financial aid purposes:

Submit a copy of your Member -4 version (long form) of your DD Form 214 (Certificate of Release or Discharge from Active Duty) showing the Character of Service, which is needed to confirm that you were released under a condition other than dishonorable.

Are you currently on active duty? If you are currently serving on active duty in the U.S. Armed Forces for purposes other than training, then your FAFSA has an error that must be corrected.

Submit documentation from your military unit that verifies your active duty status, such as a copy of your orders documenting current active duty status, a copy of your LES statement, or a signed letter from your commanding officer indicating your current active duty status.

Are you neither a veteran nor on active duty? If you do not meet any of the above-listed conditions and you cannot document your Active Duty or Veteran status, you must include your parent's income and asset information on your FAFSA, correct questions 48 & 49, and submit these changes to the federal processor at www.fafsa.gov. Be sure both you and at least one parent sign the FAFSA/Student Aid Report.

Verification Resources

Financial Aid Information – Tax Return Line Items for Verification.

Office of Student Financial Aid Verification Policy and Procedure.

Refer any instance of suspected fraud or criminal conduct by an applicant to the Office of the Inspector General of the Department of Education or to the state or local authorities.

Assistant Inspector General for Investigations

U. S. Department of Education 400 Maryland Avenue,
SW MES, Room 4122 Washington,D.C. 20202-1510
Phone: 202-205-9449