Study Abroad Fair 2020 - Information For Off-Campus Partners
We're Going Virtual!
The COVID-19 global pandemic has caused us all to rethink many facets of our lives, and for the Study Abroad Office this includes the annual Study Abroad Fair. In response to COVID-related health and safety concerns, this year the Study Abroad Office will offer a virtual Study Abroad Fair for our external partners. We welcome your participation!
Virtual Study Abroad Fair
Virtually Everyone Will Be There!
Date: September 15
Time: Content will go live at 9am
Description: The virtual Fair platform used will be Prezi. The virtual Fair allows us to upload and organize content in advance and then make it available to the campus community on September 15. Both synchronous and asynchronous information can be featured. The virtual Fair offers more creativity and flexibility than the traditional in-person Fair, so here's your chance to shine!
Please complete the registration form by September 1.
Wondering how this is all going to work? Please review the enclosed video for further detail and recommendations for the virtual Fair. If you have any questions, please contact TTU Study Abroad.
Virtual Study Abroad Fair Details
We will utilize Prezi for our virtual Fair platform. You have quite a bit of flexibility regarding the content you may use to highlight your program. Here's your chance to get creative!
If you're not sure where to start, we are happy to provide content suggestions:
Videos are a great way for students to visualize themselves on your program(s) or in your program location(s). You likely already have a general promotional video for your organization or institution. You do not have to create something specific for Texas Tech, but you're welcome to do so if you so desire. We have included some examples of location introduction videos which may be helpful for students as part of the virtual Fair.
Location Introduction Video Examples
Videos should be short; we recommend only a few minutes in length.
Handouts or Flyers
You may include any digital handouts or flyers in the virtual Fair. Flyers should be PDF.
PowerPoint presentations are also just fine to include. Again, we just need a copy of the presentation as a PDF.
Form to Collect Student Information
You may wish to include an online form to collect names and email addresses of interested students. You can set up the form using a form creator of your choice. Examples include Google Forms, Microsoft Forms, etc. To include a form of this nature in the virtual Fair, we just need the link to your form.
You may offer a live, synchronous session (or multiple live sessions) on September 15. This could be a formal presentation, a Q&A session, international trivia, etc. If you wish to include a live session, we recommend you use Zoom. Please share the link and details of the live session (including time and session title) and we will post this information in the virtual Fair. The live session may be scheduled at any time, and for any length of time, on September 15.
If you're not able to offer a synchronous session on September 15, but wish to do so in the future, you can use the virtual Fair to advertise future sessions.
Deadlines and Next Steps
Promote Only TTU-Approved Programs
The Texas Tech Study Abroad Office thanks you for promoting only approved programs. This helps to avoid confusion for students. If addition, please do not distribute links to your electronic application because students apply by following the Texas Tech application first. If you have any questions about approved programs, please reference the program options listed on the Study Abroad website.
Failure to follow these guidelines will result in your organization being barred from future participation in the Texas Tech Study Abroad Fair.
There is no fee to participate in the virtual Fair this year.
Shipment of Printed Materials
The TTU Study Abroad Counselors will be advising virtually for the foreseeable future. As such, we do not have a need for printed materials. Please do not send materials for the Fair or for a Study Abroad library.
For assistance, contact:
- Whitney Longnecker, Director of Study Abroad, firstname.lastname@example.org
- Adrianna Ward, Faculty-Led Program Manager, email@example.com
Frequently Asked Questions
What is a virtual Fair?
A virtual Fair is a digital format to disseminate information for a certain period of time.
We will use Prezi for our virtual Fair platform. Essentially, we will upload content to a large Prezi between now and September 14. On September 15, the Prezi will "go live" and become available to the TTU community. The Prezi will be organized to allow students to review study abroad programs best suited for their academic concentration, much like the in-person events historically held in the in-person on TTU's campus.
The TTU virtual Fair Prezi is still in development but if you're interested in seeing the Prezi in action before September 15, contact Whitney Longnecker for a demonstration.
The virtual Fair allows a chance for more creativity in how you present your study abroad program(s). This is your chance to shine! You can include videos, PowerPoint slides, links to allow your students to virtually explore your study abroad location in advance, links to your virtual office, etc. The content included is completely up to you.
How can I capture information from interested students?
You will need to develop a form to capture interested student information. TTU Study Abroad will not develop a form for you.
I cannot participate in the virtual Fair this fall. What other opportunities are there for me to promote my programs?
The virtual Fair offered by the Study Abroad Office on September 15 is the only large-scale event that will be offered by Study Abroad this fall. We are considering the viability of spring 2021 events and will keep you updated.
The Study Abroad Office is happy to collaborate on information sessions or other events you may wish to organize this fall. The collaboration can be as little as promoting the event on our website and social media, to co-presenting the information with you. Please just let us know how we can help!
Your Fair is scheduled on the same day as 7 others in my region! Did you know that?
Yes, we do know this. September 15 is a popular date (great minds...)! We hope that by providing more flexibility with our Fair and the content to provide, you will be able to more easily balance your commitments on this busy day.
Should I try to offer a synchronous session with the Virtual Fair on September 15?
This is up to you. You are welcome to offer a live session via Zoom during the virtual
Fair on September 15. Students may appreciate the opportunity to engage with you during
the virtual Fair and ask questions.
If you're not available for synchronous sessions on September 15, you can also use the virtual Fair to advertise future information sessions.
Please know it is not required that you create a session just for Texas Tech and our Fair. We understand your time is limited. If you would prefer to advertise future sessions offered to multiple partners, this is just fine.
Also please remember this is the first time TTU has offered a virtual Study Abroad Fair. We are not certain how much student interaction will occur during this digital event.
I signed up to do a social media takeover. How do I find out more about this?
The Study Abroad Office will follow up with you directly regarding your request for a social media takeover. More info on this coming soon!