W2 Forms

Email Scam Alert
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Each year there seems to be some email scams that come out around tax time. Please be aware that the Internal Revenue Service (IRS) does not send unsolicited e-mail or faxes about tax account matters to taxpayers. If you receive an email claiming to be from the IRS, you should not open it as it likely contains some sort of virus or malware. You should never provide your SSN/ITIN to anyone via an email. All email communications with TTU/HSC should contain your Banner ID (R#) rather than your SSN/ITIN. If you contact GLACIER support center, they will never ask you for your SSN/ITIN via email and you should never include it when sending in a support email request.

Where can I pick up my W-2?
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All W-2 forms will be mailed to the permanent address of record in the system for those who did not elect to receive Form W-2 electronically.

When will form W-2 be mailed?
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Form W-2 will be mailed out by the post office by January 30, 2017 & January 31, 2017.

Can I receive my W-2 Electronically?
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You can elect to retrieve your W-2 electronically. If you consent for electronic delivery, you will not receive a paper copy Form W-2. You can access and print your Form W-2 using Raiderlink/Webraider. You can retrieve your 2016 W-2 starting January 25, 2017.

Please log into Raiderlink (TTU) or Webraider (TTUHSC) to access your W-2 Form.

How do I print my Form W-2 in Employee Self Service?
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Log into Raiderlink (TTU) or Webraider (TTUHSC).

  1. Select Payroll & Tax tab
  2. Select W-2 Wage and Tax Statements within the Annual Tax Information section
  3. Select Tax Year
  4. Click Display
  5. Select Printable W-2 (scroll down bottom left)
  6. Go to file on the top and print to your local printer

If you have not consented to electronic delivery, you will have to consent after you select display in order to view the form electronically.

How do I consent for electronic delivery?
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Log into Raiderlink (TTU) or Webraider (TTUHSC).

  1. Select Payroll & Tax tab
  2. Select Electronic W-2 Consent from Annual Tax Information section
  3. Check Consent to receive W-2 electronically
  4. Click Display
  5. Click on Submit

You will notice a confirmation at the top of your screen verifying that Electronic W-2 Consent was submitted successfully. You will receive an email notification once the W-2s are available to be accessed for the year.

Are W-2s mailed to employees' home addresses? If I don't get one, who do I contact?
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Employees Form W-2 will be mailed to employee's permanent address in the system. Employers are required by the IRS to mail Form W-2 to employees by January 31st for the calendar year just ended. If you have not moved recently, your W-2 should come to you within a few days. If you have moved and have not completed a forwarding address form with the Postal Department, your W-2 may be delayed or may be returned to us. Log onto Raiderlink (TTU) or Webraider (TTUHSC) to verify your permanent address is correct.

If you have terminated employment, then email Payroll & Tax Services at webmaster.payroll@ttu.edu. A duplicate copy of the W-2 form will be provided to the employee upon request after February 15, 2017.

What do I need to do to change my address in the system?
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Address changes can be made via Employee Self Service in the system through January 22, 2017 for 2016 W-2.

If I don't receive a Form W-2, who should I contact?
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You can log into Raiderlink (TTU and TTU SA employees)/Webraider (HSC employees) and access your Form W-2. If you are unable to access Raiderlink or Webraider and you don't receive a 2016 Form W-2 by February 15, 2017 please send an e-mail to webmaster.payroll@ttu.edu. A copy of the duplicate W-2 will be provided to the employee upon request. All requests for duplicate W-2 forms must be made in writing or in person. Payroll & Tax Services will start processing duplicate W-2 requests starting February 15, 2017. Please do not submit requests for a duplicate W-2 until February 15, 2017..

Why doesn't my W-2 reflect my December earnings paid in January?
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The IRS requires employers to report wages on tax form W-2 in the year in which the wages were paid. Wages for the December are paid in January and are therefore reportable in the following calendar year.

I did not work for Texas Tech last year, so why did I receive a W-2?
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Form W-2 reports wages paid during the year, not wages earned during the year. Texas Tech pays monthly salaries on the first working day of the following month. If your last day worked was in December of one year and you were paid in January of the following year, those wages would be reported on the W-2 for the second year.

I started working at Texas Tech in December but did not receive a W-2. Why not?
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Wages for December are normally paid in January of the following year. If you started working in December you probably did not receive a payment until January, and those wages will be reported on next year's W-2. The W-2 reports wages paid during the year, not wages earned during the year.

Why is the amount in box 1 not the same as the calendar year to date gross pay amount?
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The amount reflected in Box 1 represents taxable wages for a given calendar year. The amounts reflects gross wages less pre-tax deductions such as medical, dental and life insurance premiums, pre-tax parking, retirement contributions, tax sheltered annuity contributions, Texflex, etc.

Why is the amount in box 1 not the same as my applicable gross year to date amount for Federal Income Tax on my last check?
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The amount listed in your year to date applicable gross for Federal Income Tax does not include the taxable portion of your group-term life insurance over $50,000 which must be included in your taxable earnings reported in box 1 on the W-2. The difference between the amount listed on your final earning statement for Federal Income Tax and the amount reported in box 1 of the W-2 should be the amount listed in box 12C of the W-2 for the taxable portion of the group-term life insurance over $50,000.