When submitting electronic documents in the EOPS system, please ensure that all sensitive information such as social security numbers, bank account numbers, bank routing numbers, and credit card numbers are redacted, leaving no more than the last four digits of the number. EOPS with documents displaying visible sensitive information, may be rejected back to the department for correction/redaction.
2018 Form W-2 Availability
- Distributed electronically on January 25, 2019. Instructions for electing electronic delivery can be found on the W-2 and 1095-C Information page. The deadline to sign up for electronic delivery is January 21, 2019. If you choose to receive your W-2 electronically, you will not receive a paper copy.
- Paper form W-2s for those who do not elect electronic delivery will be mailed on January 30, 2019 and January 31, 2019.
- Questions can be directed to firstname.lastname@example.org or by using our online form.
Teacher Retirement System of Texas (TRS)
Keeping your address current with TRS
It is very important that TRS have your correct address on file as it is used for mailing confidential information regarding your TRS account. As a reminder, TRS no longer accepts address changes from the employer. Employees must update their address with TRS in one of three ways:
- Mail a Change of Address Notification form (TRS 358)to TRS.
- Mail a written request to TRS. The letter must contain your social security number or your TRS Participant ID number and your signature.
- Online as a registered user of MyTRS. Please note: If you were not a TRS member prior to the start of the 2017-18 school year, you cannot register for a MyTRS account until further enhancements to the self-service portal are complete.
This information was communicated to members by TRS in the April 2018 TRS newsletter.
2018 Federal Income Tax Withholding
The Internal Revenue Service (IRS) has released an updated 2018 Form W-4. The IRS has also updated the online Withholding Calculator that can be used to confirm the correct amount of tax is withheld from your paycheck. We encourage you to review your withholding this year because of the recent changes to the tax law for 2018. If you determine that your Form W-4 does need to be updated, please submit the completed form to your respective Human Resources office.
All TTU and TTU System Staff employees in a full-time non-exempt employee class will accrue compensatory leave time when working >40 hours during the FLSA workweek.
Available compensatory leave time hours should be taken by the end of the accrual period, March 31st. The following reports are available in Cognos to help departments in monitoring an employee's Comp Time balance:
HR030 – Employee Current Leave Balances – Report provides employee(s) leave balances and there is an option to select individual leave code(s) to view current balances.
HR207 – Estimated Comp Time Expense – Report can be run by ORGN or by FOP and will show the available hours and estimated salary expense for all active employees with a Comp Time balance. All applicable fringes will be charged in addition to the salary expense included on this report.
Reports can be found in the following folder within Cognos: Team Content > Human Resources > Departmental Users > All Human Resources Reports.
Both reports are current as of the date the report is run but the hours do not include any manual leave adjustment forms or timesheets that have not been processed.
Employee Relocation Changes
Recent passage of the Tax Cuts and Jobs Act removes the individual moving expense deduction effective January 1, 2018. This change will limit an employer's ability to pay and/or reimburse an employee's moving expense as a nontaxable payment. Please refer to the Employee Relocation Expense Changes document for details on how to process faculty/staff moves that occurred in 2017 as well as procedural guidance for moves occurring after December 31, 2017.