Fiscal Year End Announcements
September 1, 2019 is the start of the new fiscal year. This is just a quick reminder to both employees and departments to verify your new fiscal year appointments and salaries. This verification can be done in a variety of ways, but here are two ways:
1. Departments can run report HR121 – Current and Future Appointment Report. This report can be ran by the department to view both exempt and non-exempt employees by the employee's name or R number. This report can also be ran by selecting the organization code for your department and it will return all the employees in that organization. Please verify information to ensure the appointment is correct by reviewing the salary, position, factors and pay, FTE, job begin date, etc. to avoid overpayments and a possible underpayment to employees. Please complete ASAP before any payrolls for the month of September process.
2. Employees can request departments to run the HR121 report on themselves to verify their appointment(s). If an employee is hired in multiple departments, please request a copy of this report from each department to verify all appointment(s). Once an employee receives a copy of this report, employees should verify all the information is correct in regard to hourly wage/salary, job title, FTE, factors and pay, FTE, etc. Employees can also verify their primary position under their TTU/HSC Employee Tab. Employees can also verify their primary position under the TTU/HSC Payroll & Tax tab. Employees can click on the "Job Summary" link under "My Employment Information". A list of jobs will display and the current job title should be selected to view job salary or hourly rate and job title.
Departments or employees who see any issues regarding their appointment, should notify the department and/or HR immediately to correct the issue. Please complete ASAP, before the first September 2019 payroll processes for both exempt and non-exempt employees. Both departments and employees need to be proactive to make sure appointments and salaries are correct.
Employees need to view their earnings statements after each payroll to verify their wages and deductions are correct. This should be done each and every time employees are paid. By reviewing your earnings statements in a timely manner, wages and deductions can be corrected immediately to avoid issues on future checks. Issues need to be reported by the employee by emailing the problem to the Payroll Webmaster at firstname.lastname@example.org.
- Manual check requests that need to be paid with FY 2019 funds must be submitted by August 30, 2019. All requests received after 5 pm on August 30, 2019 will be paid with FY 2020 funds.
- All EOPS payments are paid with the employee's on-cycle payroll payment and must be fully approved one business day after the last day of the pay period for semi-monthly employees and by the 18th for monthly employees. If the EOPS payment need to be paid using FY 2020 funds, please wait to submit until September 1, 2019
Insurance and Texflex Benefits
Annual enrollment elections went into effect September 1, 2019. Employees need to review their September earnings statements to verify that their elections are correctly reflected.
- Semi-Monthly employees: Paychecks dated September 25, 2019 and October 10, 2019.
- Monthly employees: Paycheck dated October 1, 2019
If you find a discrepancy based on elections made, please contact your Human Resources office.
When submitting electronic documents in the EOPS system, please ensure that all sensitive information such as social security numbers, bank account numbers, bank routing numbers, and credit card numbers are redacted, leaving no more than the last four digits of the number. EOPS with documents displaying visible sensitive information, may be rejected back to the department for correction/redaction.
2018 Form W-2 Availability
- Distributed electronically on January 25, 2019. Instructions for electing electronic delivery can be found on the W-2 and 1095-C Information page. The deadline to sign up for electronic delivery is January 21, 2019. If you choose to receive your W-2 electronically, you will not receive a paper copy.
- Paper form W-2s for those who do not elect electronic delivery will be mailed on January 30, 2019 and January 31, 2019.
- Questions can be directed to email@example.com or by using our online form.
2019 Federal Income Tax Withholding
The Internal Revenue Service (IRS) has released an updated 2019 Form W-4. The IRS has also updated the online Withholding Calculator that can be used to confirm the correct amount of tax is withheld from your paycheck. We encourage you to review your withholding this year because of the recent changes to the tax law. If you determine that your Form W-4 does need to be updated, please submit the completed form to your respective Human Resources office.
All TTU and TTU System Staff employees in a full-time non-exempt employee class will accrue compensatory leave time when working >40 hours during the FLSA workweek.
Available compensatory leave time hours should be taken by the end of the accrual period, March 31st. The following reports are available in Cognos to help departments in monitoring an employee's Comp Time balance:
HR030 – Employee Current Leave Balances – Report provides employee(s) leave balances and there is an option to select individual leave code(s) to view current balances.
HR207 – Estimated Comp Time Expense – Report can be run by ORGN or by FOP and will show the available hours and estimated salary expense for all active employees with a Comp Time balance. All applicable fringes will be charged in addition to the salary expense included on this report.
Reports can be found in the following folder within Cognos: Team Content > Human Resources > Departmental Users > All Human Resources Reports.
Both reports are current as of the date the report is run but the hours do not include any manual leave adjustment forms or timesheets that have not been processed.
Employee Relocation Changes
Recent passage of the Tax Cuts and Jobs Act removes the individual moving expense deduction effective January 1, 2018. This change will limit an employer's ability to pay and/or reimburse an employee's moving expense as a nontaxable payment. Please refer to the Employee Relocation Expense Changes document for details on how to process faculty/staff moves that occurred in 2017 as well as procedural guidance for moves occurring after December 31, 2017.