How to Create a New FOP Combination

Complete Video Transcript:

How to use the Finance New FOP system to request a new FOP combination.

From the Finance New FOP home screen, select FOP and Org Maintenance, from either the Common Task side bar or under the Functions dropdown menu.

On the FOP and Org Maintenance screen, select the chart. Then, select, create new FOP combination.

To complete the New FOP Combination form, start by entering the fund code.

Begin typing and select from the available funds that populate.

Enter the organization by typing the name or code and selecting from the available organizations that populate.

There are a few reasons an organization may not appear as available in this step. If the organization you are looking for does not appear, contact Accounting Services@ttu.edu.

Select the program code from the dropdown list.

Read the program code descriptions to ensure the requested FOP’s usage aligns with the selected program code.

Enter the numeric value for projected percentage of research related expenses.

The effective date defaults to the beginning of the fiscal year. This date allows the FOP to be available at any point during the fiscal year.

Note that an error can occur if the fund or organization effective dates occur after the new FOP’s effective date. In this case, try changing the date to September 2nd of the fiscal year. If there is still an error, contact AccountingServices@ttu.edu.

Enter a detailed FOP objective and reason for request. Then, if needed, enter additional information that may provide approvers with other pertinent data.

Once all fields are complete, select Save and Submit.

A notification will appear, stating: record inserted. The request will then route through approvals. Email notifications alert the originator and approvers when actions are required or completed.

To view requests and approvals progress, open the Inbox, located in the Functions dropdown menu or on the home screen under the Common Task side bar.

The status code shows where the request is in the approvals queue. Approved requests will remain visible for 7 days. Rejected requests are automatically removed after 21 days, if no action is taken to resubmit.

Thank you for listening. Accounting Services hopes this video has been helpful.