Texas Tech University

PowerPoint to PDF

Distributing PowerPoint presentations is often best done as a PDF handout. After you check your PowerPoint presentation for accessibility, you are ready to convert it into a PDF for distribution. Below you will find instructions for one easy way of creating an accessible PDF from PowerPoint, "Save as Adobe PDF", and also learn which way should be avoided.

How to Create Accessible PDF Handouts from PowerPoint

  1. Open the presentation and navigate to the File tab. From there, select Save As Adobe PDF
    File menu with box around the Save As Adobe PDF option
  2. A window will pop up asking you to name the new PDF document. Select Options
    In the Save As window, an arrow pointing to the Options button
  3. An Acrobat PDFMaker window will appear. Make sure the Enable Accessibility and Reflow with tagged Adobe PDF option is checked. Click OK.
    In Adobe PDFMaker window, a box surrounding the "Enabel Accessibility and Reflow with tagged Adobe PDF" option checked.
  4. After you have entered the name for your PDF, click Save
  5. *DO NOT* use Print As PDF to create your handouts. This will erase all accessibility elements of the presentation and create a PDF that is not accessible.
    Print As PDF screen in Microsoft with X pointing to the Print As PDF option

Online Accessibility at Texas Tech

  • Address

    Worldwide eLearning | Texas Tech Plaza | 1901 University Avenue, Suite 513 | Lubbock, Texas 79410-5095 || Mailing: Box 45095 | Lubbock, TX 79409-5095
  • Phone

    (806) 742-7227
  • Email