Student Organization Restricted Room Use Form

This form is to be filled out by the Student Leadership of the Student Organization.

If you see this don't fill out this input box.

terms and agreements

STUDENT ORGANIZATIONS

The use of academic space falls under the direction of Operations Space Resource & Management (SRM); this includes all university owned schedulable space. Reservation requests must be made to SRM, except for those buildings noted below, and are granted based on availability and the priorities of the desired space. The following areas are not under the direction of SRM and should be contacted directly for reservation information: Student Union, Law School, Recreation Center, West Hall, the Library, Museum, National Ranching Heritage Center, Dairy Barn, International Cultural Center, United Spirit Arena, Wiggins Complex, Student Enrichment Center, residence halls, and other auxiliary or administrative buildings. Reservations must be made through appropriate offices for the use of rooms in buildings controlled by the university.

CAMPUS CARRY ACT

The Campus Carry Act (Texas Government Code 51.976) and Texas Tech University Operating Policy 10.22 establishes exclusionary zones where individuals are prohibited from carrying concealed handguns at locations where minors are present as part of a program or in a location where alcohol is being served. If either of these situations are applicable to your use, please complete and submit this form http://www.depts.ttu.edu/opmanual/OP10.22A.pdf.

FORMS AND FAQ

To reserve academic spaces Student Organizations must have fulfilled both the Registration and Risk Management requirements for the current academic year. Only current student organization leaders listed in TechConnect can request academic rooms on behalf of their student organization.

Department events should be requested using the Academic Events form. Law school events should be requested using one of the law school event request forms.

REQUIRED FIELDS

An asterisks (*) indicates a required field that must be completed before this form can be submitted.

Have questions? CLICK HERE to review information.

RULES FOR STUDENT ORGANIZATIONS

You MUST read Rules for Student Groups; CLICK HERE

*I have read the "Rules for Student Groups" and:

Agree

Disagree

Organization Information

*Organization Name: (as listed with Campus Life) DO NOT USE ACRONYMS

President Information

*President's First & Last Name:

*President's TTU Email Address:

*President's Phone Number:

requestor information

*Requestor's First & Last Name:

*Requestor's R#:

*Requestor's TTU Email Address:

*Requestor's Phone Number:

Advisor Information

The Advisor is the advisor for your student organization, not your personal advisor.

All information must be completed. NA cannot be used.

* Advisor's First & Last Name:

*Advisor's Department: (Please spell out the department's name)

*Advisor's TTU Email Address:

*Advisor's Phone Number:

event information

*Event Name:

*Event Description:

*Event Date(s) Requested:

*Event Start & End Time(s) Requested:

request specifics

You are not guaranteed the room selected. Event schedulers may change room selections based on availability or select a room better suited for your event or due to academic scheduling. Do not announce event locations until you receive your confirmation/approval.

*How many attendees are expected? (Please only put in the MAXIMUM expected, not a range expected)

*Check here if you will have food at your event:

Yes

Student Organization agrees not to have food/drinks in classrooms/buildings designated no food/drinks:

*I have read and agree that if our student organization schedules in any of these rooms/buildings, we will not have any type of food or drinks in the rooms/buildings stated below or those rooms listed as "no food allowed" in the rooms features. If we are found to have food/drinks in the rooms/buildings stated above or listed in the features, we understand that there will be fines and we may lose scheduling privileges in those rooms or buildings.

Biology
Electrical Computer Engineering
Engineering Center
Health & Human Sciences
Industrial Manufacturing & Systems Engineering (IMSE)
Terry Fuller Petroleum
Raider Rooms 80+ rooms see link (https://www.depts.ttu.edu/odpa/SPI/FacilitiesInventory/index.php)
Media and Communications (MCOM)
Holden Hall (20 rooms)
Certain Education and Humanities rooms (check room features)

*Agreement

I Agree

*Will your event have minors attending?:

Yes

CLICK HERE for info on programs for minors on campus.

*Will you be showing a movie/film?:

Yes

Information that must be read in order to show movies on campus.

*Will your event have therapy dog(s) in attendance?:

Yes

CLICK HERE for information regarding therapy dogs on campus.

Restricted Room Request

*Building Name:

*Room(s):

*Restricted Room Building Coordinator First & Last Name Requesting on Your Behalf:

*Restricted Room Building Coordinator Email Address:

Operations Division: Planning and Administration

Address

Phone

Email