Texas Tech University
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Interested in Reserving Events in Academic Buildings on Campus?

 

Log into Ad Astra with your eRaider to view room details, room availability, or to request a room.

Available for TTU Departments, Support Organizations, or Registered Student Groups

Plan ahead! Allow 1-2 business days for processing

Watch your email!
You will receive room information and instructions
in your confirmation notice if your event is approved.

buildings

Requesting Events

Please allow 1-2 business days for processing, as event requests are processed in the order they are received.

How Do I Reserve an Academic space?

Go to Ad Astra Scheduling, click on the Events tab and then click on Event Request. Please go to "Room Information & Availability" for detailed instructions.

 

Room Information & Availability

How to Use the Calendar Features:

  • Using the Ad Astra Calendar (video)
  • Viewing Room Information
  • How to see the room's capacity

Detailed instructions on how to request an event can be found here: video AAand Printed versions.

Student Organizations

Student Organization Room Reservation Guidelines

Student Handbook 2020-2021

Starting a New Student Organization

Non-Academic Space

Event Guidelines

Instructional Programs have first priority.

Second priority is given to programs sponsored
and conducted by:

  • University Academic
  • Administrative Departments
  • Registered Student Organizations

Please do not advertise for your event until approval is granted and you have received confirmation from our office.

Operations Policy 61.41: Classroom and Facilities for Events

COVID -19 Information

May 19, 2021 Update: Face coverings will now be optional. For those who have not been vaccinated, face coverings are highly recommended to prevent the spread of COVID-19. Summer capacity remains at 50% for all academic classrooms.

TTU COVID-19 Guidelines

Please review and follow the information regarding TTU COVID 19 guidelines below by clicking on the links for keeping people and rooms safe.

TTU Event COVID-19 Guidelines Spring 2021 (modified March 15, 2021)

On-Campus Student Org Event Guidelines Spring 2021 (Updated 3.10.21)

Student Organization Event Guidelines for Spring 2021 (from Jan-March 2021 - please review for additional information regarding processing attendance)

On-Campus Student Org Event Guidelines Summer 2021(modified April 27, 2021)

Classroom Environments at Texas Tech University. Instructional information regarding COVID-19 classroom cleaning and seating please watch TTU video

 

FREQUENTLY ASKED QUESTIONS

Q: "How do I access the room that I have reserved?"

A: Please carefully review your event confirmation email and contact the access contact(s) listed at least 48 hours in advance of your reservation time.

 

Q: "How can I check the status of my event request?"

A: Log in to Ad Astra with your eRaider username and click on “Events” under the Events tab. In the events list, select “Yes” from the pull-down menu next to “My Events.” Click Search at the bottom of the page to populate results. Please allow 1-2 business days for processing.

 

Q: "Can I schedule a course using the event request forms in Ad Astra?"

A: Credit bearing section activities should be scheduled through the Office of the Registrar. However, non-mandatory meetings related to a class (i.e. review sessions, classroom office hours, work groups) may be scheduled as events.

 

Q: "Who can I contact for IT support for my event?"

A: Please carefully review your event confirmation for IT support contact(s) for your reserved room(s).

 

Q: "How many rooms can a registered student organization reserve?"

A: Registered student organizations can reserve up to two rooms per event.

 

Q: "Can a registered student organization schedule academic space on the weekends?"

A: No, TTU Operations Policy 61.41 b:6 states that registered student organization events are permitted between the hours of 6:00 am and 10:00 pm, Monday-Friday. The Student Union is open on the weekends and may be available for use.

 

Q: "Will the air be turned on for my event?"

A: Yes, events scheduled in Ad Astra are included in the HVAC schedule – including on weekends. However, please call (806) 742-4OPS (4677) to report any issues or uncomfortable temperatures.

 
 

 


HOW CAN WE HELP YOU?
 

Contact us at:

operations.events@ttu.edu

(806) 742-5262

Operations Division: Planning and Administration

  • Address

    Mail Stop: 5091, Box: 45091, Physical Plant Building, 3122 Main Street, Lubbock, TX 79409