Texas Tech University
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Interest in Reserving Events in Academic Building on Campus?

 

Log into Ad Astra with your eRaider to view room details, room availability, or to request a room.

Available for TTU Departments, Support Organizations, or Registered Student Groups

Plan ahead! Allow 1-2 business days for processing

Watch your email!
You will receive room information and instructions
in your confirmation notice if your event is approved.

buildings

Requesting Events

Please allow 1-2 business days for processing, as event requests are processed in the order they are received.

How Do I Reserve an Academic space?

Go to Ad Astra Scheduling, click on the Events tab and then click on Event Request. Please go to "Room Information & Availability" for detailed instructions.

Room Information & Availability

How to Use the Calendar Features:

  • Using the Ad Astra Calendar (video)
  • Viewing Room Information
  • How to see the room's capacity

Detailed instructions on how to request an event can be found here: video AAand Printed versions.

Student Organizations

Student Organization Room Reservation Guidelines

Student Handbook 2020-2021

Starting a New Student Organization

Non-Academic Space

Event Guidelines

Instructional Programs have first priority.

Second priority is given to programs sponsored
and conducted by:

  • University Academic
  • Administrative Departments
  • Registered Student Organizations

Please do not advertise for your event until approval is granted and you have received confirmation from our office.

Operations Policy 61.41: Classroom and Facilities for Events

COVID -19 Information

May 19, 2021 Update: Face coverings will now be optional. For those who have not been vaccinated, face coverings are highly recommended to prevent the spread of COVID-19. Summer capacity remains at 50% for all academic classrooms.

TTU COVID-19 Guidelines

Please review and follow the information regarding TTU COVID 19 guidelines below by clicking on the links for keeping people and rooms safe.

TTU Event COVID-19 Guidelines Spring 2021 (modified March 15, 2021)

On-Campus Student Org Event Guidelines Spring 2021 (Updated 3.10.21)

Student Organization Event Guidelines for Spring 2021 (from Jan-March 2021 - please review for additional information regarding processing attendance)

On-Campus Student Org Event Guidelines Summer 2021(modified April 27, 2021)

Classroom Environments at Texas Tech University. Instructional information regarding COVID-19 classroom cleaning and seating please watch TTU video

 

FREQUENTLY ASKED QUESTIONS

Q: "How do I access the room that I have reserved?"

A: Please carefully review your event confirmation email and contact the access contact(s) listed at least 48 hours in advance of your reservation time.

 

Q: "Can I just use a room without reserving it?"

A: No, TTU Operations Policy 61.23 1:C states that "Reservations must be made through appropriate offices for the use of rooms in buildings controlled by the university. Reservation requests must be submitted to Course and Section Inventory, except for those buildings noted in 2.b above, and will be granted based on availability and the priorities of the desired space.

 

Q: "How can I check the status of my event request?"

A: Log in to Ad Astra with your eRaider username and click on “Events” under the Events tab. In the events list, select “Yes” from the pull-down menu next to “My Events.” Click Search at the bottom of the page to populate results. Please allow 1-2 business days for processing.

 

Q: "Can I schedule a course using the event request forms in Ad Astra?"

A: Credit bearing section activities should be scheduled through the Office of the Registrar. However, non-mandatory meetings related to a class (i.e. review sessions, classroom office hours, work groups) may be scheduled as events.

 

Q: "Who can I contact for IT support for my event?"

A: Please carefully review your event confirmation for IT support contact(s) for your reserved room(s).

 

Q: "How many rooms can a registered student organization reserve?"

A: Registered student organizations can reserve up to two rooms per event.

 

Q: "Can a registered student organization schedule academic space on the weekends?"

A: No, TTU Operations Policy 61.41 b:6 states that registered student organization events are permitted between the hours of 6:00 am and 10:00 pm, Monday-Friday. The Student Union is open on the weekends and may be available for use.

 

Q: "Will the air be turned on for my event?"

A: Yes, events scheduled in Ad Astra are included in the HVAC schedule – including on weekends. However, please call 742-4OPS (4677) to report any issues or uncomfortable temperatures.

 

 


HOW CAN WE HELP YOU?
 

Contact us at:

operations.events@ttu.edu

(806) 742-5262

Operations Division: Planning and Administration

  • Address

    Mail Stop: 5091, Box: 45091, Physical Plant Building, 3122 Main Street, Lubbock, TX 79409