Holiday Deadlines 2026

Procurement Services has established the following deadlines for transactions needing to be processed during the holiday period. 

Please note:These deadlines are in place to manage increased workloads because of the end-of- the-calendar-year rush and staff vacation time. Transactions submitted after these deadlines are  permitted but may not be completed until after the holiday break. Procurement Services team members will make their best effort to complete the submitted transactions before the break, but cannot guarantee any transaction submitted after the deadline date.

Texas Tech University will be closed for the following dates during the holidays:

• Thanksgiving Break: Thursday, Nov. 26, 2026, through Friday, Nov. 27, 2026, and will reopen on Monday, Nov. 30, 2026.
• Winter Break: Wednesday, Dec. 23, 2026, through Friday, Jan. 1, 2027, and will reopen on Monday, Jan. 4, 2027.

Departments should plan for additional time to process vendor setups, large or complicated purchase requisitions, contracts, vendor payments, travel transactions, and Pcard transactions, between Monday, Nov. 16, 2026, and Friday, Jan. 8,2027.  In addition, there is an increased volume in software transactions.  All software requires additional review and must be submitted 2-3 weeks before any listed deadlines.  

RUSH REQUESTS MUST BE SUBMITTED TO THE APPROPRIATE SUPPORT EMAIL. 

• Strategic Acquisitions (requisitions and purchases) – strategic.acquisitions@ttu.edu
• Payment Strategies (invoices and receiving)– payment.strategies@ttu.edu
• Contract Management (contracts) – contracting@ttu.edu
• Vendor Services (vendor setup and updates) – vendor.services@ttu.edu
• Travel Services (travel) – travelservices@ttu.edu
• PCard Services (pcards) – purchasing.pcard@ttu.edu

THANKSGIVING DEADLINES:

• Contracts that need to be executed before Thanksgiving must be submitted to the Contract
  Management Office by Friday, Oct. 30, 2026.

Any contract that falls within the review requirements set forth in the Texas Tech University System Regulation 07.03 will require additional reviews and approvals by the Board of Regents and require additional time to process (over $1,000,000 or the term exceeds five years). The next Board of Regents meeting is February, 25-26, 2027.WINTER BREAK DEADLINES: 

• Requisitions must be submitted by Monday, Nov. 30, 2026. Urgent transactions must be flagged urgent in TechBuy, and an email must be sent to strategic.acquisitions@ttu.edu. Procurement Services cannot guarantee that technology transactions or those exceeding $100,000 can be completed before the winter break. 
• Contracts must be submitted by Friday, Nov. 6, 2026. Urgent contracts must be flagged, and an email must be sent to contracting@ttu.edu. Any contract requiring Board of Regent approval (Texas Tech University System Regulation 07.03) will require additional reviews and processing time. The Contract Management Office cannot guarantee completion prior to the holidays. 
• Please contact strategic.acquisitions@ttu.edu for purchases in excess of $100,000 to establish an
  estimated timeline.
• There are no holiday deadlines for PCard transactions except where delivery might occur over the
  winter break (see DELIVERIES).
• Direct Pay transactions must be submitted by Monday, Nov. 30, 2026, to be paid before the break. If the vendor is not set up in PaymentWorks, Procurement Services cannot guarantee payment by the winter break. 
• Travel expense reports requiring an advance or payment before the winter break must be received by Friday, Dec. 18, 2026. Travel Services must receive international travel expense reports requiring payment before the winter break by Wednesday, Dec. 16, 2026. All international travel requires 30-day prior approval from the Office of International  Affairs and Export Control. Please contact travelservices@ttu.edu for additional support. 
•  Payments required before the break require an invoice and a receiving report by Friday, Dec. 11, 2026. Invoices must be scanned and attached to a receipt in TechBuy. For additional support, please contact payment.strategies@ttu.edu. Advance payments are also due by Friday, Dec. 4, 2026. If the vendor requires setup, Procurement Services cannot guarantee payment before the winter break. 

DELIVERIES:

Any shipment that arrives during Thanksgiving or winter break may be returned to the vendor unless the ordering department makes special shipping arrangements with the vendor/carrier and will have staff available to receive the order. The department is responsible for coordinating and receiving shipments during the breaks. 

Shipments made to central receiving or Environmental Health & Safety must be coordinated with those departments. Deliveries made to a Texas Tech employee’s home or non-university location are a violation of Texas Tech University policy. 

Rev. 10/30/2026