Quick Vendor Guide

Procurement Services Responsibility

The Procurement Services (PS) department is responsible for the procurement, contracting, and payment of all supplies, materials, equipment, and services for TTU. PS oversees credit cards as well as the HUB and Small Business program. TTU assumes no liability for payment of goods or services except those acquired in accordance with current purchasing, contracting, and payment regulations and policies, and in accordance with Texas law.

Ethics

Under Texas law, state officers and employees are prohibited from having direct or indirect financial interests that could influence their official duties. If an officer or employee has decision-making authority over contracts, purchases, payments, claims, or other financial matters, it is a violation of the law for them to solicit, accept, or agree to accept any benefit from a person or organization they know is — or is likely to become — involved in a transaction that falls under their discretion at Texas Tech University.

Veteran Heroes United in Business (VetHUB) Program

Veteran Heroes United in Business (VetHUB): A for-profit entity with its principal place of business in the State of Texas that is at least 51% owned by veterans as defined by 38 U.S.C. Section 101(2) who have suffered at least a 20 percent service-connected disability as defined by 38 U.S.C. Section 101(16)

Bid Requirements

The dollar amounts herein are for both one-time and cumulative purchases of the same goods or services over the course of a fiscal year (September 1-August 31). TTU also participates in several purchasing cooperatives (E&I, BuyBoard, TIPS, Omnia, UT Alliance, and others) or any State of Texas contract, or federal (GSA) contract.

Vendor Registration

Vendors are required to complete a vendor setup form before any purchase order or payment will be processed. The vendor setup form will be sent electronically to the email address that is provided to Vendor Services. Once the form is completed, a record will be created in our vendor network.

TechBid

When a formal procurement process is required, TTU uses a program referred to as "TechBid." It is recommended that each vendor register for this program. Vendors will be notified of any procurement opportunity relating to the commodity type(s) they register for. Vendors may register at this link.

Invoices & Payments

To expedite payments, TTU encourages all vendors to register for ACH (Direct Deposit, net 15 terms) or SUA (Credit Card, net 5 terms) payments. Email vendor.services@ttu.edu for the registration form. Invoices for payment shall be sent to the Payment Strategies office at payment.strategies@ttu.edu.

Tax Status

TTU claims an exemption from sales taxes under Tax Code § 151.309 or § 151.310.

Additional Vendor Information is available on the Procurement Services Website

Procurement Services Website

Vendor Hours (By appointment only):

Monday-Friday - 9:00 a.m.-12:00 p.m. and 1:00 p.m.-4:00 p.m.

Physical Address:

1901 University, 408 TTU Plaza, Lubbock, TX 79410

Mailing Address:

Box 41094, Lubbock, TX 79409

Office Phone:

806-742-3844