Effort Reporting Guidance

Effort Reporting is TTUs means of providing assurance to sponsors that:

1. Salaries charged to sponsored projects are reasonable in relation to the work performed, and
2. Faculty and staff have met their commitments to sponsored projects.

ECRT Mandatory Training for ALL Certifiers

Mandatory effort training for faculty is now available through Human Resources Professional Development. Please click on the following link to take the online course:

• Deans/Chairs
• Faculty/Pls

The Semi-annual 1 effort certifications (January 1 – June 30) will be released to faculty on July 16 and semi-annual 2 effort certifications (July 1 – December 31) will be released to faculty on January 16 annually. Please review the effort certification timelines below for important due dates.

Non-Working/Idle Salary Posting to Sponsored Projects

Non-working/idle salary may be allowable on sponsored projects; refer to sponsor guidelines for information on allowability.

Please ensure that all non-working/idle salary is captured as Non-Worked Pandemic Leave (NWPD) by using the Non-Working/Idle Salary Posting to a Sponsored Project flow chart to determine if any changes are needed to an individual’s current leave code or salary allocation.

Please refer to the Guidance for Non-Working/Idle Salary Posting to Sponsored Projects for additional information.

For questions, please contact Accounting Services Compliance.

Training

• Effort 101: Everything you need to know about Effort Certification - A PowerPoint overview.
• Effort Coordinator Training PowerPoint Slides

ECRT Help Guides

• Effort Certification Timeline - Semi-Annual 1
• Effort Certification Timeline - Semi-Annual 2
• Quick-Start Guide to Certifying Effort in ECRT
• Effort Coordinator Contact List
• Effort Glossary

FAQs

• ECRT Basics FAQ
• Effort Reporting FAQ

Resources

• ECRT Reports Overview Complete reference guide for running reports in ECRT
• Audits with Effort Reporting Findings for Other Universities A quick look at how  non-compliance with effort reporting regulations can lead to severe penalties.
• Operating Policies:
  • 65.02 – Effort Commitment and Certification
  • 65.04 – Cost Transfers Involving Sponsored Projects and Cost Share Funds
  • 74.16 – Institutional Base Salary
• Labor Redistribution Form
• Manual Leave Adjustment Form

Effort Coordinators

If you are a new effort coordinator who has not already taken the Effort Coordinator training or if you would like to request additional training please contact Accounting Services Compliance