TechBuy Guidelines for Amazon Punchout

OP 72.09

The following guidelines are intended to aid individuals making acquisitions with TTU funding through Amazon. The Procurement Services Department has made every effort to ensure that the guidelines comply with TTU Operating Policies and Procedures (“OPs”). However, in the event of a conflict between these guidelines and the OPs, the OPs shall prevail.

In the Amazon punchout, departments will be required to input their TTU PCard or departmental card information. Users should not utilize their personal cards. Use of any personal card will be considered non-compliant and may not be reimbursed. 

A few important tips about the Amazon punchout.

• Single sign-on will be turned on October 1, 2025.
• Departments will no longer be able to access the Amazon TTU business account outside of TechBuy after October 1, 2025.
• All transactions will include Amazon Prime and will include free shipping for transactions over $25 (unless there are special handling charges). There are also additional discounts applicable to the TTU contract.
• All transactions will be automatically tax-exempt.
• The user cannot use their personal credit card for TTU business transactions. No personal purchases can be made in the Amazon TTU business account.
• The ship to on the requisition in TechBuy is the actual shipping location (there will be one in the punchout, but that one is not recognized by Amazon).
• The credit card in the punchout is what the transaction will be charged to, not the PO created in TechBuy. 
• Departments must reconcile the transaction in Emburse. TTU is working on an automated feed from Amazon to Emburse. 
• Pop-ups must be enabled on your browser. 
• The email in your profile should match your current TTU email address. Click the user icon in the top righthand corner of the TechBuy screen, choose "View My Profile", and verify that the email listed is current. 

For any questions or concerns, please email strategic.acquisitions@ttu.edu. 

1. In TechBuy, click on the Amazon punchout under the TTU Office Products dashboard. (Please email strategic.acquisitions@ttu.edu for any questions or issues in accessing the site). 

2. Place items in the cart in the normal manner. Some items are blocked from the TTU contract that are not compliant with state or federal policies or TTU OPs. Shoppers are responsible for ensuring they receive the best value and should compare pricing with TTU's other contracted vendors. Apple computers must be purchased through the CDW punchout. 

3. Shoppers can use the standard Amazon features, such as "Buy Again" and the reordering and list-building features. 

4. The shopper will place items in their cart as they normally would in Amazon or any other TechBuy punchout. 

5. When the shopper has completed adding products to the cart, click on Proceed to Checkout. 

6. In the final checkout screen, the shopper will be asked to enter their credit card number and shipping address. NOTE: This is the actual payment method that will be used to secure the transaction. The punchout uses credit cards and does not use TechBuy encumbrances. The shopper MUST use a TTU credit card for this transaction. Procurement Services will not process reimbursements to personal cards. Tax and shipping will automatically be removed from the transition. Once this information is completed, click on submit order for approval. NOTE: The shipping address used in the punchout is NOT the address that the order will be delivered to. The order on the TechBuy requisitions is the actual delivery location. 

7. The shopper will now be returned to TechBuy. The shopper can either continue to complete the order OR assign the cart to another TTU user to complete the order. 

8. The shopper or assignee will then complete the requisition in the normal manner. 

a. Enter the actual ship-to location

b. Name the cart

c. Enter the accounting date (the accounting date must be the current date)

d. Enter the FOP (the actual FOP used will be the one that is reconciled on the PCard)

The transaction will not go through the budget check since the transaction must be reconciled on the PCard. 

9. Amazon transactions will have a different final PO number starting with "TAZ".

Sample Order Confirmation Email from Amazon:

Recommended Browsers:

• Mozilla Firefox
• Google Chrome
• Microsoft Edge