Student Organization Advisor Resources

The Student Org Advisor's Role

As outlined in the Student Handbook & Code of Conduct, each registered student organization is required to maintain a full-time university faculty or staff advisor available to the officers and members for consultation regarding the affairs of the organization.

• Oversee adherence to university standards, rules and/or policies as well as the organization's constitution and by-laws.
• Attend organizational meetings and functions (encouraged)
• Facilitate and support the organization's program planning and decision making
• Certify the organization's expenditures by co-signing all checks or vouchers (encouraged)

Any new or replacement faculty/staff advisor should be reported (via TechConnect Roster) within 10 university business days and sign the organizations Advisor Agreement Form. Failure to do so may result in suspended privileges for the organization.

Certain student organizations are assigned a faculty/staff advisor by the department to oversee the administration of those areas, groups and resources.

Established full-time university faculty or staff members, who reduce employment hours below full-time status and maintain an office on-campus, may continue to function as the "Primary" advisor of a student organization with the approval of Student Involvement.

Secondary Advisors and Coaches

Registered student organizations may have additional advisors, i.e. coaches (typical of sports clubs) or alumni advisors, if permitted by their constitution and/or by-laws.

Secondary advisors or coaches not affiliated with the university should also be included when filling out the annual Student Org Registration, complete with names, addresses, telephone numbers, and emails.

Advisor, coaches, and instructors not affiliated with the university should review OP 70.21 for additional information and direction regarding volunteers. Links to the volunteer forms are found at the bottom of OP 70.21. Completed forms should be sent to Human Resources for review and approval. Comprehensive background checks are required for all volunteers. To submit a background check request, click here. If you have any additional questions on the status or completion of the forms, please email Human Resources. 

Sign-Up to be an Advisor

Advisor Resources

Student Involvement Weekly Newsletter - Each Tuesday, Student Involvement produces a TechConnect generated newsletter which can be viewed in your Tech email. If you would like to view these weekly emails please click on "TechConnect Login" on the front page of the website to create your account. The information is also published on the main page of the website.

Student Org Resources - On-campus resources for General Information, Legal Issues, Organizational Management, Organizational Finance, and Policies & Procedures

Texas Tech University Student Handbook and Code of Conduct - A university, like any community, must have regulations and/or standards by which its members abide and procedures by which its organization functions. The standards should provide order and an atmosphere conducive to intellectual and personal development. The Student Handbook and the Code of Student Conduct is intended to serve these purposes in the interest of all segments of Texas Tech University.

Organization Registration - Organizations are asked to register once each year as well as report any newly elected officers within 10 days of elections. Registration is based upon academic year and is encouraged to take place from February until the end August. Organizations must be registered and in good standing to receive registration benefits.

Risk Management Training - In accordance with Texas Education Code, Section 51.9361, all registered student organizations are required to watch the Risk Management training in the Student Org Leader Orientation. The training covers the topic of risk management as it relates to individuals, organization functions, and/or activities.

Advisor Agreement Form - Organizations are required to fill out an Advisor Agreement Form with their advisor as part of their registration process.

Additional resources can be viewed here. 

Mark Your Calendar

Make sure you mark the 2024-2025 Student Org Advisor Events on your calendar. All event details are tentative and could change, keep up to date on changes by checking TechConnect, the Student Involvement Weekly, and emails from Student Involvement. If you are interested in attending you HAVE to RSVP for all events by clicking on the date. If you have any questions on any of our programs, feel free to contact Savannah Staugaard.

Student Organization New Advisor Orientation & Advisor Risk Management Training

Student Organization Advisor Risk Management Training - Student Involvement is pleased to offer student organization advisor trainings. This training is only required for advisors once, and it complies with the Texas Education Code 51.9361 and the 2017-2018 Texas Tech Student Handbook Provision (Part V, E. Faculty or Staff Advisor, 7). Below are this semester's Student Org Advisor Risk Management Training Sessions.

Starting this year, new advisors can now complete both Risk Management Training and New Advisor Orientation in a single, comprehensive session. This integration is designed to save you time, reduce redundancy, and ensure that you receive all the essential information and tools you need in one convenient package.

All workshops will be completed virtually on Zoom

Spring 2025 Training Dates:

• Janurary 30th: 3pm-4pm (zoom) 
• February 4th: 12pm-1pm (zoom) 
• February 4th: 3pm-4pm (zoom)
• March 5th: 12pm-1pm (zoom)
• March 5th: 3pm-4pm (zoom)
• April 7th: 3pm-4pm (zoom)

For additional questions regarding risk management training, please contact Savannah Staugaard or at (806) 742-5433

Student Org Advisor Appreciation Event

Student Involvement and Student Life would like to thank all of our Student Org Advisors for all the support and guidance you show to our organizations! As such, we would like to show our appreciation by offering advisors a $10 giftcard to Starbucks while supplies last. We hope to see you there!

May 7th: 12pm-1pm Starbucks in the SUB

Keep an eye out for emails with additional information from Student Involvement on all of our Student Org Advisor programming.