To utilize spaces in the Student Union Building the Office of Student Involvement suggests going directly to the Student Activities site.  

Important dates: Room Reservations in the SUB for each academic year open every May 1st or on the First Monday of May 

Contact Information 

Click Here for the SUB’s website 

Phone Number: 806-742-3636 

SUB Room Reservations 

• Austin Pace | Austin.r.pace@ttu.edu 

• Chuck Gilliard | Chagilli@ttu.edu 

SUB Allen Theatre 

• Silas Sonnenberg | Silsonne@ttu.edu 

• ALL catering must go through Top Tier or SUB Food Concepts 

• Top Tier phone number: 806-742-1966 

• SUB Hospitality Contact Alaze Rodriguez at 806-834-5782 

RESERVATIONS: 

• Registered student organizations can reserve rooms in the Student Union including the Allen Theatre for free by contacting the Student Union & Activities Office, (806) 742-3636. Please note there are equipment and labor costs associated with reserving the Allen Theatre. 

• Organizations can have up to three dates for room reservations on the books at any one time. Additional reservations must be approved by the Student Union & Activities Event Staff. As soon as any one reservation has been utilized, the organization can schedule another reservation. 

• The Student Union & Activities Office reserves the right to assign the most appropriate room to an organization for their specific needs. 
   

CANCELLATIONS: 

• If the room will not be used, the organization must notify the Student Union & Activities Office to cancel the reservations. 

• All cancellations made within a period of less than 48 hours of the event will incur a $20 fee for student organizations that would normally rent the room for free. Cancellation fees for the Allen Theatre will vary on a case-by-case basis. 

ROOM SET UP & NO-SHOW FEES: 

• The Student Union Reservations Office must be notified of the event set up prior to 48 hours before the event during normal business hours of Monday-Friday 8am-5pm. 

• All event set up changes made within a period of less than 48 hours of the event will be incur a $20 fee for student organizations that would normally rent the room for free. Cancellation fees for the Allen Theatre will vary on a case-by-case basis. 

• Any failure to utilize a requested room for an event will incur a $20 fee for student organizations that would normally rent the room for free. 

REGULATIONS: 

• Organizations can only reserve free use rooms for their own use. Organizations collaborating with any off-campus group or university department will incur a reservation fee.  

• Organizations cannot represent any off-campus group or university department unless the organization is a direct affiliate of the department or organizations, or the sponsorship is approved by the Student Union & Activities Office. 

• Student Organizations who fully plan and execute their own events may reserve and use free use rooms.  Reservations made for free use rooms by a student org must assign a student point of contact for set up, billing and walk throughs.   

• Student Organizations collaborating with University departments or any off-campus group will incur a reservation fee for all SUB spaces.    

• Student Organizations are not allowed to represent any university department or off-campus group unless the organization has a direct affiliation. 

• Campus Departments may not use student organizations to reserve free use rooms for events, meetings or activities.   

SPECIFICS: 

• If an admission will be charged for an event or donations will be collected during room use, the student organization must have a solicitation form completed, turned in and approved through Student Involvement and the Student Union & Activities Office. 

• Any room usage during hours when the Student Union is normally closed must be approved by the Student Union Event Staff and will include a charge of $100.00 per hour or partial hour. 

• Arrangements for food can be made through Top Tier Catering or Hospitality Services concepts within the Student Union Building. Groups are not allowed to bring food into the Student Union because of the Student Union's agreement with University Caterers unless approved by Top Tier Catering and the Student Union & Activities Office. 

• Bills must be paid to the Student Union within 30 days after the event or the organization will not be able to reserve space in the building. 

Academic room reservations can be completed via Ad Astra and are reviewed by the Texas Tech Operations Division for Planning and Administration.  

Please ensure you are following the Student Organization Room Reservation Guidelines. 

Click Here for a direct link to the Ad Astra platform. 

When Requesting Events: 

• First, ensure your student organization is in compliance and registered for the academic school year, you can confirm this on TechConnect.  

• Please allow 1-2 business days for processing of your event space request, requests are reviewed in the order in which they are received.  

• The office of Student Involvement suggests planning and booking spaces at least two-weeks in advance to try and ensure availability as well as time for processing and publishing your event on TechConnect! 

Need help navigating Ad Astra? Here is a quick how-to video or the printed instructions! 

Most University outdoor spaces are available for activities that are actively sponsored by registered student organizations and university departments. Academic use by departments has priority and assignments may be changed or cancelled if they conflict with regular academic programs. 

Important! Official requests must be submitted electronically as signed PDF's. The current form may be completed and signed through "Acrobat Reader". Student Organizations should forward requests to their advisor for signature before submitting. All requests should be emailed to campusevents@ttu.edu

Requests for Registered Student Organizations: 

• Registered student organizations interested in using space outside of university buildings must submit a Grounds Use/Solicitation Request form at least 2 weeks before the intended use. 

• Requests and answers to questions on the process may be obtained on the Student Government Services website. Requests may also be found in Student Government Services, Room 304 Student Union. 

• Separate request forms must be submitted for each event or activity (not for each day). 

• The use of any amplification equipment must be approved in advance and must comply with the Student Handbook. 

• A structure may not be built on campus grounds without prior written approval. 

Need the grounds use request form? Click Here! 

Click Here for the Grounds Use Calendar. 

Need to review the guidelines? Access the Student Handbook!