Texas Tech University
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Interested in Reserving Events in Academic Buildings on Campus?

 

Log into Ad Astra with your eRaider to view room details, room availability, or to request a room.

Available for TTU Departments, Support Organizations, or Registered Student Groups

Plan ahead! Allow 1-2 business days for processing

Watch your email!
You will receive room information and instructions
in your confirmation notice if your event is approved.

buildings

Requesting Events

Please allow 1-2 business days for processing, as event requests are processed in the order they are received.

How Do I Reserve an Academic space?

Go to Ad Astra Scheduling, click on the Events tab and then click on Event Request. Please go to "Room Information & Availability" for detailed instructions.

 

Room Information & Availability

How to Use the Calendar Features:

  • Ad Astra Calendar (pdf) Instructions
  • Viewing Room Information
  • How to see the room's capacity

Detailed instructions on how to request an event can be found here: video AAand Printed versions.

Student Organizations

Student Organization Room Reservation Guidelines

Student Handbook 2021-2022

Starting a New Student Organization

Non-Academic Space

Event Guidelines

Instructional Programs have first priority.

Second priority is given to programs sponsored
and conducted by:

  • University Academic
  • Administrative Departments
  • Registered Student Organizations

Please do not advertise for your event until approval is granted and you have received confirmation from our office.

Operations Policy 61.41: Classroom and Facilities for Events

COVID -19 Information

TTU is strongly recommending that all faculty and staff be vaccinated for COVID-19. Face masks are strongly encouraged in classrooms and other public indoor settings on campus. For more information please visit the Office of Communications & Marketing website.

 

STUDENT LANDING LOCATIONS

Locations of indoor and outdoor student study areas.

 

 

 

FREQUENTLY ASKED QUESTIONS

Q: "How do I access the room that I have reserved?"

A: Please carefully review your event confirmation email and contact the access contact(s) listed at least 48 hours in advance of your reservation time.

 

Q: "Can I just use a room without reserving it?"

A: No, TTU Operations Policy 61.41 1:C states that "Reservations must be made through appropriate channels for the use of rooms in buildings controlled by the university. Reservation requests must be made to ODPA, except for those buildings noted in 2.c (1) below, and are granted based on availability and the priorities of the desired space. Click here for more information.https://www.depts.ttu.edu/opmanual/OP61.41.pdf

 

Q: "How can I check the status of my event request?"

A: Log in to Ad Astra with your eRaider username and click on “Events” under the Events tab. In the events list, select “Yes” from the pull-down menu next to “My Events.” Click Search at the bottom of the page to populate results. Please allow 1-2 business days for processing.

 

Q: "Can I schedule a course using the event request forms in Ad Astra?"

A: Credit bearing section activities should be scheduled through the Office of the Registrar. However, non-mandatory meetings related to a class (i.e. review sessions, classroom office hours, work groups) may be scheduled as events.

 

Q: "Who can I contact for IT support for my event?"

A: Please carefully review your event confirmation for IT support contact(s) for your reserved room(s).

 

Q: "How many rooms can a registered student organization reserve?"

A: Registered student organizations can reserve up to two rooms per event.

 

Q: "Can a registered student organization schedule academic space on the weekends?"

A: No, TTU Operations Policy 61.41 b:6 states that registered student organization events are permitted between the hours of 6:00 am and 10:00 pm, Monday-Friday. The Student Union is open on the weekends and may be available for use.

 

Q: "Will the air be turned on for my event?"

A: Yes, events scheduled in Ad Astra are included in the HVAC schedule – including on weekends. However, please call (806) 742-4OPS (4677) to report any issues or uncomfortable temperatures.

 
 

 


HOW CAN WE HELP YOU?
 

Contact us at:

operations.events@ttu.edu

(806) 742-5262

Operations Division: Planning and Administration