New MLA Process Begins November 1st!

Payroll & Tax Services is excited to announce an application that will replace the Manual Leave Adjustment (MLA) process currently in use. Moving MLA's to an automated application will allow requesting departments to submit MLA's more quickly and easily. It will also help Payroll & Tax Services to process these adjustments with increased efficiency, accuracy, and speed.

Payroll & Tax Services recommends training for the new application for anyone who submits MLA's on behalf of other employees, and for employees who submit their own MLA's.

Effective January 1st, 2021, MLA's will only be accepted via the MLA application.

To view available training times and add a training session to your calendar, please click here. 

For questions or more information, please email webmaster.payroll@ttu.edu.

 

Employee Payroll Tax Deferral

On August 8, 2020, the President issued a Presidential Memorandum directing the Secretary of the Treasury to use his authority under section 7508A to defer the withholding, deposit, and payment of certain payroll tax obligations. In accordance with this directive, the IRS issued Notice 2020-65, which allows – but, importantly, does not require -- an employer to defer the withholding and payment of the employee share of Social Security tax on wages paid during the period of September 1, 2020, through December 31, 2020.

Payroll & Tax Services has reviewed the notice and will not be implementing deferral of the employee share of Social Security tax on wages paid for the remainder of the 2020 calendar year. There remain many uncertainties related to the Presidential Memorandum regarding implementation and subsequent collection of employee deferred taxes. The Texas Tech University component institutions do not desire to create an unnecessary burden on our employees to payback amounts that are allowed, but not required, to be deferred.

 

Insurance and Texflex Benefits

Annual enrollment elections went into effect September 1, 2020. Employees need to review their September earnings statements to verify that their elections are correctly reflected.

• Semi-Monthly employees: Paycheck dated September 25th, 2020
• Monthly employees: Paycheck dated October 1st, 2020

If you find a discrepancy based on elections made, please contact your Human Resources office.

 

COVID-19 Related EOPS Payments

To aid in tracking any special payments related to COVID-19, please use the following information when completing Employee Special One-Time Payments, EOPS, for payment to employees.

• COVID-19 should be the first line in the Detailed Explanation of Payment section.
• Include as much information as possible in the Detailed Explanation of Payment section.
• Any LSP payments to nonexempt staff should include a worksheet of hours worked and an overtime calculation, as appropriate.

EOPS deadlines can be found here. Working remotely limits the ability to pull EOPS payments from the regular on-cycle payroll process. Please ensure the EOPS is completed correctly and submitted timely to ensure processing on the appropriate payroll cycle.

 

Comp Time

All TTU and TTU System Staff employees in a full-time non-exempt employee class will accrue compensatory leave time when working >40 hours during the FLSA workweek.

Available compensatory leave time hours should be taken by the end of the accrual period, March 31st. The following reports are available in Cognos to help departments in monitoring an employee's Comp Time balance:

HR030 – Employee Current Leave Balances – Report provides employee(s) leave balances and there is an option to select individual leave code(s) to view current balances.

HR207 – Estimated Comp Time Expense – Report can be run by ORGN or by FOP and will show the available hours and estimated salary expense for all active employees with a Comp Time balance. All applicable fringes will be charged in addition to the salary expense included on this report.

Reports can be found in the following folder within Cognos: Team Content > Human Resources > Departmental Users > All Human Resources Reports.

Both reports are current as of the date the report is run but the hours do not include any manual leave adjustment forms or timesheets that have not been processed.

Cognos Reports