Employee Moving/Relocation Payments

Reimbursement of Actual Expenses

1. Employee submits actual receipts for costs incurred to the department.
2. Department submits MOV EOPS with pdf attachment of receipts.
3. Payroll & Tax Services approves the MOV EOPS. The employee receives the reimbursement subject to appropriate tax withholding on the next applicable payroll cycle.  

Relocation Stipend

1. Department submits MOV EOPS with offer letter stating the amount of the relocation stipend. Department does not have to submit expense receipts and does not have to wait until after the move has occurred to submit the EOPS.
2. Payroll & Tax Services approves the MOV EOPS. The employee receives the reimbursement subject to appropriate tax withholding on the next applicable payroll cycle.

Contracted Payment with Third Party Moving Vendor

1. Contract with vendor and pay through TechBuy.
2. Payroll & Tax Services will apply an MSC to charge the appropriate tax withholding for the taxable benefit received by the employee on the month following when the payment has been made to the contracting vendor. The tax will be deducted from the employee’s next applicable payroll cycle.

Related Operating Policies

• TTU OP 72.10
• HSC OP 72.18
• HSC El Paso OP 72.18