End of Year Payroll Deadlines

The deadline for Manual Check Requests for calendar year 2025 is December 5th. Requests received by 5 pm Central time December 5th will be paid December 12th. Any requests received after the December 5th deadline through December 31, 2025, at 5 pm central time will be paid on January 9, 2026.

The EOPS deadline for the December monthly payroll is 5 pm Central time December 18th. EOPS must be fully approved by this time to process and pay with the monthly payroll.

All overpayments must be paid by 5 pm Central time December 8, 2025, to ensure the employee’s 2025 Form W-2 is accurate.

 

Holiday Pay Schedule Reminders

Payroll and Tax Services would like to remind employees of the following pay dates during the holiday season.

The second December semi-monthly payment (SM24 -covering the 12-1 to 12-15 pay period) will pay on Tuesday, December 23rd, as this is the last business day before December 25th.

The January monthly payment (MN01- covering the 12-1 to 12-31 pay period) will pay on Monday, January 5th, as this is the first business day in January.

 

Form W-2 Information

Employees can consent to receive their Form W-2 electronically.

To electronically consent to receive your Form W-2 electronically, please use the following navigation:

• Log into the Raiderlink/WebRaider portal.
• Select the Payroll & Tax tab.
• Select Electronic Regulatory Consent from Annual Tax Information section.
• Check Consent to receive Form W-2 electronically.
• Click on Submit.

You will notice a confirmation at the top of your screen verifying that Electronic Consent was submitted successfully. You will receive an email notification once the Form W-2 is available to be accessed for the year.

If you consent to receive your Form W-2 electronically, you will not receive a paper copy. The deadline to update your electronic consent is January 11, 2026.

For more information or to submit a question, please visit the Payroll Self-Service Portal.

 

Address Changes for Tax Form Mailing

In preparation for the end of the calendar year and issuance of the Forms W-2 and 1095-C, Payroll & Tax Services highly recommends that all employees review and/or update their Permanent Address. All 2025 Forms W-2 for employees without electronic consent will be mailed to the employee’s permanent address on file. The deadline for address updates for Forms W-2 is January 11, 2026.

Terminated employees should contact their HR office to make changes to their permanent address if they are unable to access Raiderlink/WebRaider.

To review your address, please use the following navigation:

• Log into the Raiderlink/WebRaider portal.
• Select the Employee tab.
• Select Employee Dashboard.
• Select My Profile (Located below employee name).
• Select the edit icon to the right of Permanent Address.

To update your address, please use the following navigation:

• Select the edit icon under the Permanent address heading.
• Update the information.
• Use Today's date in the "Valid From" field
• Do not enter any date in the “Valid Until” field.
• Click Update.

For more information or to submit a question, please visit the Payroll Self-Service Portal.

 

Form 1095-C Information

Beginning with calendar year 2021, all original Forms 1095-C (paper and electronic) are issued through Equifax instead of TTUS Employee Self Service.

For calendar year 2025, Equifax will mail original Forms 1095-C via USPS on or before February 28, 2026.

If a prior year Form 1095-C is needed, please visit the Payroll & Tax Services Forms Webpage and click on Tax Form Reprint Request (Form W-2 & Form 1095).

Please visit the Payroll & Tax Services website for Frequently Asked Questions.

For more information or to submit a question, please visit the Payroll Self-Service Portal.

 

Teacher Retirement System

For employees covered by Teacher Retirement System of Texas (TRS), both the employee and the state contribution rate will remain at 8.25% for fiscal year 2026.

 

New Customer Support Option for Payroll & Tax Services

To better serve the Texas Tech community, on July 18, 2025, Payroll & Tax Services will introduce the Jira Service Management platform to manage all help requests that come into Payroll & Tax Services.

 

Jira Service Management is a web-based tool that allows users to submit help requests via an interactive, self-service portal. Once a user submits a request in Jira Service Management, the user may track the status of their help request, review past help requests, and communicate with Payroll & Tax Services; all via the self-service portal. Payroll & Tax Services employees will respond to help requests via the Jira Service Management tool. 

 

The Jira Service Management self-service portal is intuitive. However, for assistance with how to register for the self-service portal for help requests, please review our registration guide. The self-service portal can be accessed here. A link to the self-service portal will also be available within Raiderlink/WebRaider.

 

Utilizing the Jira Service Management self-service portal is recommended for all users who need assistance from Payroll & Tax Services. However, requests for help will still be accepted via email to the respective Payroll & Tax area. Please note that responses to email requests may take longer than requests that are submitted via the self-service portal. In addition, emails sent will generate a basic help request within the Jira Service Management platform.

 

For questions or for more information, please email webmaster.payroll@ttu.edu. 

 

RA/TA/GPTI Student Health Payment (SHP)

By prioritizing the health and support of our graduate students, we foster an environment where innovation and academic excellence can thrive. Our commitment to these values is unwavering, and we will continue to work diligently to ensure our graduate students have the resources and support they need to succeed. Please see the memorandum with details regarding the RA/TA/GPTI Student Health Payment.

 

Insurance Benefits

Departments

Reminder that an ENJOB ePAF does not terminate employment or insurance benefits. If an employee is not expected to return to work, a TERMI (termination) ePAF should be submitted. If an ENJOB ePAF is submitted in error, and the insurance remains active for the employee, departments are solely responsible for ALL insurance premiums due (both employee and employer portions), for all months insurance coverages remain active.