A regular full-time employee will be entitled vacation leave without deduction in salary. A regular part-time employee will earn a pro rata vacation entitlement based upon the percent of time worked. A regular faculty member with a full-time appointment for 12 months (faculty, staff, or combination) who observes the administrative work schedule may also earn vacation entitlement.
In lieu of accruing vacation entitlement, a faculty member appointed on a less than 12-month basis is granted leave time at the end of each semester and observes the student holiday schedule. Eligible employees will accrue vacation leave in accordance with the schedule below.
|Total State Employment of
|Hours accrued per month
|Max hours to carry forward to next fiscal year
|0 but less than 2 years
|At least 2 but less than 5 years
|At least 5 but less than 10 years
|At least 10 but less than 15 years
|At least 15 but less than 20 years
|At least 20 but less than 25 years
|At least 25 but less than 30 years
|At least 30 but less than 35 years
|35 years or more
All unused hours of accumulated vacation that are in excess of the maximum cited above will be credited to the employee's sick leave balances on the first day of the next fiscal year.
An employee who is on leave on the first workday of a month may not take vacation leave accrued for that month until the employee has returned to duty
An employee will earn vacation entitlement on the first day of employment but vacation leave may not be granted until the employee has had continuous employment with the state for 6 months. Vacation credit will be accrued during that time; and credit for one month's accrual will be given for each month or fraction of a month of employment with the state.
Credit for a higher rate of accrual (as shown in the chart above) will be given on the first calendar day of the month of the employee's anniversary if the anniversary is on the first day of the month; otherwise, the increase will occur on the first calendar day of the following month.
Vacation leaves are to be requested in advance and will be scheduled by the employee's administrative officer according to the needs of the department.
Employees are required to report hours worked and leave usage in order to meet payroll processing deadlines.
An employee may not have a negative vacation leave balance at any time and if an employee does not have enough time accruals to cover an absence, it must be reported as leave without pay.