Reporting Hours Worked

The Fair Labor Standards Act requires an employer to keep records for each non-exempt employee. These records must include certain identifying information about the employee and data about the hours worked and the wages earned.

Employees must enter hours as they are worked. For example, an employee works 4 hours on Monday. The time sheet should reflect 4 hours worked for Monday.

Supervisors should review and approve all hours submitted by the employee. In the example above, the supervisor should send the time sheet back to the employee for correction if 4 hours worked is not reflected for Monday.

WebTime Entry or Time Clock Plus will be the time keeping systems in which nonexempt employees will use to report hours worked. Your supervisor will direct you on which system to use.

WebTime Entry system users must have timesheets completed, submitted and approved by the supervisor by 6:00 pm (CST) on the second business day after the end of the pay period. Time Clock Plus system users may have a different deadline.

Recommendation: Put reminders of pay period deadlines for timesheet submissions on your calendar to make sure your timesheets are completed, submitted, and approved on time to avoid a delay in payment.

Additional information on how to access WebTime Entry to report hours worked can be found at the following link:

WebTime Entry Guide

IMPORTANT: Employees who do not submit their timesheets for approval by the deadline will not be paid on the normal on-cycle payroll. If this happens to you, you will need to contact your department administrator and have them submit a manual check request.

All manual check requests received by Payroll & Tax Services by Friday at 5pm (CST) will be paid the following Friday via paper check. It is extremely important to submit your timesheet for approval on time to avoid this issue.

Reporting Overtime

For additional information about recordkeeping requirements and overtime reporting, please refer to OP 70.06: Employee Working Hours and OP 70.17: Overtime.