FAQs

TTU and SYS staff employees in a full-time non-exempt (semi-monthly paid) employee class will begin accruing compensatory leave time when the number of hours worked in the FLSA workweek (Sunday – Saturday) exceeds 40 hours.

All hours worked during the workweek will be paid out at the regular rate and the employee will accrue the ½-time portion as compensatory leave time.

For example, if an employee works 45 hours during a FLSA workweek, the employee will receive a payment for regular pay (RGH) for 45 hours and will accrue compensatory leave time for 2.5 hours (5 * ½). The result of the payment of RGH and accrual of compensatory leave time is 7.5 hours which is 1 ½ times payment for the 5 hours worked in excess of 40 during the week.

Once you have logged into Raiderlink, click on the Payroll & Tax tab located at the top of the page. Next, select My Leave Balances from the My Texas Tech Information section. Find the Comp Time row and your balance will be in the available balance (last column) for this row.

• Reported hours on time sheet - Employees will enter compensatory time used during the pay period when completing their time sheet for the period. Departments may require employees to use compensatory leave time before using vacation leave. Required use of compensatory leave time must be applied consistently throughout the department. If an employee enters compensatory leave time in excess of available balance, excess hours will be deducted from vacation leave if time is available. If the vacation leave balance is insufficient to cover the excess hours reported, the payment will be docked for the excess hours reported.
• When compensatory leave time balance exceeds 80 hours – A Manual check will be issued for payment of the number of hours accrued in excess of 80 hours.
• End of Accrual – Accrual period ends on March 31st. All balances remaining following the March 31st pay period (accrual period end date) will be paid out to the employee in a lump sum payment of unused compensatory leave time. Employees are encouraged to use any compensatory leave balances before the end of the March 31st pay period.
• Termination/Department change – Employees will be paid the compensatory leave time balance upon termination or changes in department.

The payout of your accrued compensatory leave balances will be paid based on your account setup for direct deposit. If you do not have an account setup for Payroll payments, you will receive a physical check. If you have direct deposit setup, your payment will be sent by direct deposit to your bank.

Yes, compensatory leave balance will not be able to exceed 80 hours of accrued compensatory leave in the annual accrual period. Employees are encouraged to work with their departments to ensure that the 80 hour accrual limit is not exceeded. In the event that accrual exceeds 80 hours, Payroll & Tax Services will process a payout of the number of hours in excess of 80 hours.

The annual accrual period will begins April 1st and ends on March 31st each year. For employees who have remaining comp time balances after the end of the accrual period (March 31st), balances will be paid out on the April 1st-15th pay period (April 25th pay date). Employees are encouraged to use any compensatory leave balances before the end of the March 31st pay period.

For employees who have remaining comp time balances after the end of the accrual period (March 31st), balances will be paid out on the April 1st-15th pay period (April 25th pay date).

There are no changes to how employees report their hours worked.

When employees want to use available compensatory leave time hours, they will report the hours on their timesheet. Hours used will be reported the same as employees report other leave usage.

All TTU/TTUS full-time non-exempt employees will be converted to compensatory leave accrual and usage. Employees in part time or student positions will continue to receive overtime (OTP) if work performed is in excess of 40 hours in a workweek.

Compensatory leave time will be available to use the pay period following the accrual.

Supervisors will still have the option of flex scheduling within the week in lieu of compensatory time and/or overtime. Supervisors will continue to set work schedules and must approve additional hours worked beyond 40 hours in a workweek. Employees will continue to report all actual hours worked.

Approval for time off will still be required by your supervisor. An employee who has accrued FLSA compensatory time and requests use of the time must be permitted to use the time off within a reasonable period after making the request if it does not unduly disrupt the operations of the department. Departments may require employees to use up any FLSA compensatory time leave balance before using vacation leave.

Comp Time payments will only be processed by hours reported on your timesheet. Lump sum payment of balances for comp time will only occur upon termination, when an employee changes departments, or at the end of the accrual period.

Comp Time balances are available to be used when an employee goes out on FMLA and hours should be reported prior to the employee being moved to a leave without pay status. Any Comp Time balance available on 3/31 at the end of the accrual period will be paid and hours available on that date should not be considered when determining a leave without pay date.

The following reports are available in Cognos to help in monitoring employee Comp Time balances:

HR030 – Employee Current Leave Balances – Report has been modified to include Comp Time and there is an option to select individual leave codes to view current balances.

HR207 – Estimated Comp Time Expense – Report can be run by ORGN or by FOAP and will show the available hours and estimated salary expense for all active employees with a Comp Time balance.

Reports can be found in the following folder within Cognos: ‪Public Folders ‎> Human Resources ‎> Departmental Users ‎> All Human Resources Reports.

Both reports are current as of the date the report is run but the hours do not include any pending leave reports, manual leave adjustment forms, or timesheets that have not been processed.

Wages can be viewed on the Employee Dashboard.

• In the Pay Information section, open the drop-down menu for Earnings.
• Select Earnings by Date Range.
• In the following screen update the From and To dates.
• Click on Comp Time Pay to view total Gross Pay and hours. Some employees may also have Comp Time Payout. This is the comp time balance that was not used by the March 31st deadline. It is paid out as a lump sum in April.