FY28 FUNDING PROCESS

 

Purpose

One of the purposes of the Student Senate Committee on Budget and Finance is to administer the allocation of a portion of Student Service Fees received by the Student Government Association specifically for student organizations. These funds are budgeted by the University to be utilized for nonacademic programs and services for students. The Student Service Fee Committee is comprised of approximately five members from the Student Senate and four staff members within the University.

The Budget and Finance Committee has strict rules and policies by which we operate. These rules can be found in the SGA Funding Regulations Handbook.

 

FY28 Funding Calendar Deadlines

FY28 SGA Funding Request Process

Please review Funding Process Handbook

STEP ONE -  SGA Funding Contract FY28 (Sept 2027-Aug 2028)  fill out, submit, turn in signed copy

STEP TWO -  SGA Budget Application FY28 (Sept 2027-Aug 2028) - fill out, submit

STEP THREE - sign up  -  SGA Funding Interview - opens November 1, 2026.

If you need to cancel or reschedule FUNDING INTERVIEW contact SGA office at 806.742.3631.    Ms. Davis must approve rescheduled interview.   

 

FY28 Funding Process Deadlines

       September 1, 2026 at 8:00am  to October 31, 2026 ~~ Signed Funding Contract & Budget Application due at 5:00pm (WITHOUT PENALTY)

       November 1, 2026 to November 30, 2026  ~~ Signed Funding Contract & Budget Application submitted will incure 20% PENALITY from allocation decided upon by Budget & Finance Committee.

~~ FY28 FUNDING PROCESS CLOSES ON NOVEMBER 30, 2026~~

 

FY28 Funding Interview Sign Up  

November 1, 2026  ~~  Funding Contract and Budget Application MUST be completed to sign up for an interview.

November 1, 2026 to January 13, 2027  ~~  Funding Interview Signup Deadline (w/out penalty) at 5:00 p.m.

January 14, 2027 to January 22, 2027 ~~ Funding Interview Signup Deadline (with 20% penalty) at 5:00 pm

 ~~JANUARY 22, 2027 ~~~ LAST DAY TO SUBMIT INTERVIEW REQUEST~~

 

FY28 Funding Interview Schedule

 January 25, 2027 to February 5, 2027

       INTERVIEWS HELD IN SGA OFFICE (room 303 in SUB) - Organization president and            treasure must atttend interview.   If an officer is not avaiable another officer may attend.

       Interviews are from 8:30am to 5:00pm in 15 minute increments each day.  If 5 minutes late interview is canceled.

 

FY28 Funding Application Progress

Check the status of your funding application process by viewing the "Funding Application Process Tracking" spreadsheet.

RAINBOW SHEET - Funding Application Process Tracking

FY28 Funding Appeal Interview

February 8, 2027 to February 12, 2027

       If org is not satisfied with allocation next step is sign up for  appeal interview with the Budget & Finance committee.  Interviews will be held in SGA office (room 303 in the SUB). 

       To schedule appeal interview contact - Kate Fitzmaurice kate.firzmaurice@ttu.edu and/or Teresa Davis at teresa.y.davis@ttu.edu 

       If org is not satisfied with revised allocation then org President and/or Treasure will need to reach out to a senator as stated on the Appeals Process page & Funding Process Handbook.

Budget & Finance Committee 

The Goal of the Committee is to:

        Appropriate Student Funds in such a way as to maximize their impact for students at Texas Tech University.

        Assist student organizations in gaining access to these funds in the most efficient way possible.

        Conduct a fair yearly budget request process, following the guidelines set forth in the SGA Funding Regulations Handbook and Funding Process Handbook.

 

Funding Qualifications & Guidelines

Funding is open to all Texas Tech Student Organizations regardless of race, creed, color, sex, marital status, national origin, age, or handicap.  Groups and organizations excluded from funding:  (including, but not limited to)

Any organization not registered with the Center for Campus Life

Any organization that can be funded by other Student Affairs Departments (ie Center for Campus Life, Rec Center, Student Media, etc)

Club Sports/Teams

Intramural Sports

Publications (Subscriptions)

Organizations who receive funding directly from Student Service Fees

 

Graduate & Undergraduate Organizations

       In order to determine an organization's status as a graduate or undergraduate, the organization must submit a membership roster with the student's classifications included during the application process.

 

First Year Organizations

       Organizations will be considered "First Year Organizations" and subject to the first year cap if one of the following applies:

If an organization ceases to exist on campus and then returns

The organization is newly formed/started

Organizations that have not applied for funding in the previous 3 years

Organizations are exempt from the first year cap if one of the following applies:

If an organization only applies for funding every other year

If an organization skips a year of funding. However, the organization will be eligible for funding up to the same amount as the last year they were funded, but will not be eligible for an increase

 

General Guidelines

Organizations are not eligible for more than a 30% increase from one funding year to the next.

Organizations cannot be decreased by more than 50% from one funding year to the next unless the organization is removed from the bill entirely.

Please contact Teresa Davis with any questions that may arise in regard to your organization's allocation or the Funding Allocation Process.