Funding Application Process

Purpose

One of the purposes of the Student Senate Committee on Budget and Finance is to administer the allocation of a portion of Student Service Fees received by the Student Government Association specifically for student organizations. These funds are budgeted by the University to be utilized for nonacademic programs and services for students. The Student Service Fee committee is comprised of approximately five members from the Student Senate and four staff members within the University.

The Committee on Budget and Finance has strict rules and policies by which we operate. These rules can be found in the SGA Funding Regulations Handbook.

Process Deadlines

This process will begin September 10, 2018. Follow the step by step instructions on the SGA Website to guide you through this process.

Funding Request Process Begins September 10, 2018 at 8:00 a.m.

Budget Application & Funding Contract Due (without penalty) - December 5, 2018 at 5:00 p.m.

Budget Application & Funding Contract Due (with 20% penalty) - January 18, 2019 at 5:00 p.m.
****NO APPLICATIONS WILL BE ACCEPTED AFTER THIS DATE****

Funding Interview Sign up Deadline - (without penalty) - January 18, 2019 at 5:00 p.m.

Funding Interview Sign up Deadline - (with 20% penalty) - January 25, 2019 at 5:00 p.m.
****NO ORGANIZATION MAY SIGN UP AFTER THIS DATE****

Attend Funding Interview (January 28 - February 8, 2019) - your assigned date/time

You can check the status of your funding application process by viewing the "Funding Application Process Tracking" spreadsheet and confirm your scheduled interview by viewing the "Funding Interview Schedule" spreadsheet below.

Funding Interview Schedule

 

Funding Application Process Tracking

Organizations will be able to view their initial allocation by viewing the "Funding Application Process Tracking" spreadsheet above. If the org is not satisfied with their allocation they may sign up & attend an appeals interview with the Budget & Finance committee. TBD. Interviews will be held in SGA (room 302 in the SUB). If they miss this appeals step then they will need to reach out to a senator as stated on the Appeals Process page & Funding Process Handbook.

Sources for the Annual Funding Process

1. Funding Process Handbook
2. TechConnect - Budgeting System for SGA Funding Process
3. Instructions to Submit Funding Application, Funding Contract and sign up for Funding Interview (direct links to each step provided below)
   
   1. STEP ONE - Funding Application
   2. STEP TWO - Funding Contract
   3. STEP THREE - Funding Interview Request

Appeals Process

APPEALS Interview Schedule

The Goal of the Committee is to:

Appropriate Student Funds in such a way as to maximize their impact for students at Texas Tech University.

Assist student organizations in gaining access to these funds in the most efficient way possible.

Conduct a fair yearly budget request process, following the guidelines set forth in the SGA Funding Regulations Handbook and Funding Process Handbook.

Registration with Center for Campus Life

Any organization seeking funding from SGA must be registered and meet risk management compliance through the Center for Campus Life before applying for or utilizing the allocated funding. Organizations that have not met these two requirements with the Center for Campus Life will not be eligible to receive funding. For more information regarding registration or risk management please contact Center for Campus Life at 806-742-5433 or keri.shiplet@ttu.edu

Funding Qualifications & Guidelines

Funding is open to all Texas Tech Student Organizations regardless of race, creed, color, sex, marital status, national origin, age, or handicap. Groups and organizations excluded from funding:

(including, but not limited to)

Any organization not registered with Center for Campus Life

Any organization that can be funded by other Student Affairs Departments (ie Center for Campus Life, Rec Center, Student Media, etc)

Club Sports/Teams

Intramural Sports

Publications (Subscriptions)

Organizations who receive funding directly from Student Service Fees

Graduate & Undergraduate Organizations

In order to determine an organization's status as graduate or undergraduate, the organization must submit a membership roster with the students classifications included during the application process.

First Year Organizations

Organizations will be considered "First Year Organizations" and subject to the first year cap if one of the following applies:

If an organization ceases to exist on campus and then returns

The organization is newly formed/started

Organizations who have not applied for funding in the previous 3 years

Organizations are exempt from the first year cap if one of the following applies:

If an organization only applies for funding every other year

If an organization skips a year of funding. However, the organization will be eligible for funding up to the same amount as the last year they were funded, but will not be eligible for an increase

General Guidelines

Organizations are not eligible for more than a 100% increase from one funding year to the next.

Organizations cannot be decreased by more than 50% from one funding year to the next unless the organization is removed from the bill entirely.

Please contact Katherine Taylor with any questions that may arise in regard to your organization's allocation or the Funding Allocation Process.