SGA Forms

Purchase thru TTU system or directly from vendor

Include the following:

1. Quote (for printing sag/promotional items, event room rentals)

2. Artwork - must include either SGA Seal or SGA wording

"Sponsored by Texas Tech Student Government Association".

3. Basket - Amazon, Staples, Walmart, etc

Form must be signed by organization president and advisor.

Include ALL REQUIRED documents in Microsoft Forms application. (ie, SGA Purchase Request form; quote; artwork)

Approval for Guest Professional Speaker

For speaker fee, purchase airfare and/or hotel

1. Following information is required: AIRFARE: airline itinerary, guest birthday, name as is on driver license, birthday, gender. HOTEL: check-in- check-out dates

2. Independent Contractor Questionnaire (ICQ) Form (must be attached if requesting speaker fee)

3. Allow 60 days for processing International Guests Speakers MUST be approved through the Office of International Affairs. For information vist OIA website.

Approval for Group Travel Application

Form must be filled out and submitted 30 days before trip. Students must review TTU Travel Policy.

1. R List of travelors: must include name, R#'s, emergency contact information, residence status and if you are a TTU employee.

2. TTU enrollment status will be verify before trip, if not in good standing, student is not allowed to use SGA funding.

3. Student/Participate Release and Indemnity Agreement for each student is required.

4. Tax forms for Texas: Texas Sales Tax Exempt form. Texas Hotel Occupancy Tax Exempt form..

4. Copy of conference or event website information

5. International travel must be approved by Office of International Affairs 60 days inadvance.

6. If receiving funding from other department must notifiy SGA of such funding.

7. If student(s) are using personal/rental vehicles for such travel purposes must follow required guidelines.

Must be on the Texas Tech University Approved Driver List. Driver Approval Request Form (OP79.13), attachment A, must be filled out and submitted to SGA and/or TTU Office of Risk Management. Attached TTU Driver Approval form page 1 and 2; page 3 and 4. All four pages must be filled out within 30 business days before travel.

If students use their own vehicles, and/or transport other students, they need to be informed in advance that their personal insurance will be used for liability that may arise from such use.

TTU does not carry major medical or health insurance for students traveling by motor vehicle or any other means of transportation. Students must rely on their own insurance to cover such health care expenses. Trip insurance is available for purchase through the TTU Contracting Office.

Group Travel Return Form

Upon return fill out form. Must be submitted within 5 business days of return date. Attached receipts must be readable if not original receipts must be turned in SGA office.

1. Hotel receipts must be itemized, reflect the payment method and have a zero balance.

2. Meal receipts MUST be itemized and reflect payment method.

3. All receipts MUST be original receipts.

4. Do not TAPE DOWN RECEIPTS.

Approval for Contingency Funding Form

This process exists to allow allocation of funds throughout the year for events or projects not previously budgeted. Contingency is for organizations that have exhausted and need assistance for an unexpected expense. Currently funded org can apply for up to 25% of the current allocated amount in Spring of current year. Officer of the organization (preferably the president or treasure) must complete the form. New organizations (have not applied for funding in three (3) years) are eligible for up to $500.00.

Additional Travel Related Information

Student Government Association

Address

Room 302, Student Union, Box 42032, Lubbock, TX 79409-2032
Phone
806.742.3631
Email
sga@ttu.edu

SGA FORMS

Address

Phone

Email