SGA FORMS

 

Approval for Purchase Request

Purchase thru TTU system or directly from vendor

Include the following: 

1.   Quote (for printing sag/promotional items)

2.   Artwork - must include either SGA Seal or SGA wording

     "Sponsored by Texas Tech Student Government Association".

3.   Basket - Amazon, Staples, Walmart, etc

   

Form must be submitted with each request, signed by organization president and advisor.  

Include ALL REQUIRED documents in one email.  (ie, SGA Purchase Request form; quote; artwork)

 

 

 

Approval for Guest Professional Speaker

         For speaker fee, purchase airfare and/or hotel

 

1.   Following information is required:  AIRFARE:  airline itinerary, guest birthday, name as is on driver license, birthday, gender.  HOTEL:  check-in- check-out dates 

2.   Independent Contractor Questionnaire (ICQ) Form (must be attached if paying speaker fee)

3.   Allow 60 days for processing International Guests Speakers MUST be approved through the Office of International Affairs.  For information vist OIA website.  

4.   Speaker fee for international guest speakers forms must be turned in 60 days prior to guest arrivial.

 

Approval for Group Travel Application

Form must be filled out and turned in 3 weeks before trip.   

1.   R List of travelors:   must include name, R#'s, emergency contact information, residence status and are you TTU employee.

2.   TTU enrollment status will be verify before trip, if not in good standing, student is not allowed to use SGA allocated funding.

3.   Student/Participate Release and Indemnity Agreement for each student is required.

4.   Copy of conference or event website information.

5.   International travel must be approved by Office of International Affairs 60 days inadvance.

6.   If receiving funding from other department must notifiy SGA of such funding.

 

Group Travel Return Form

Upon return fill out form.    Must be submitted within 5 business days of return date.

1.   Hotel receipts must be itemized, reflect the payment method and have a zero balance.

2.   Meal receipts MUST be itemized and reflect payment method.

3.   All receipts MUST be the original receipts.

4.   Do not TAPE DOWN RECEIPTS.

 

Approval for Contingency Funding Form

This process exists to allow allocation of funds throughout the year for events or projects not previously budgeted.   Contingency is for organizations that have exhausted and need assistance for an unexpected expense.   Currently funded org can apply for up to 25% of the current allocated amount in Spring of current year.  Officer of the organization (preferably the president or treasure) must complete the form.  New organizations (have not applied for funding in three (3) years) are eligible for up to $500.00.

 

Additional Travel Related Information

• • Student Org Travel Policy
  • TTU Travel OPs (including international travel)
  • Hotel Tax Exemption form (for use within the state of Texas only)
  • Student Code of Conduct (organizations must abide when traveling)
  • Student/Participant Release and Indemnity Agreement
  • Texas Education Code Sec. 51.950 Policy Regarding Student Travel
  • Travel Exception Form
  • Missing Receipt Form