Texas Tech University

SGA Forms

General Reimbursement Form
Purchase must be approved inadvance.   Orgnaization has paid for an expense and seeks reimbursement.   Must attach paid itemized receipt showing proof of payment. 
Guest Professional Speaker, Airfare and Hotel
Form is for paying speaker fee, purchase airfare and/or hotel, or reimburse speaker for travel expenses.   ICQ form must be attached.  
      • Independent Contractor Questionnaire (ICQ) Form
      • International Guests Speakers MUST be approved through the Office of International Affairs.  For information vist OIA website.   In order to pay international guest speakers forms must be turned in 30 days prior to guest arrivial.
Purchase Request Form
To purchase directly from vendor.   SGA submits requisition to vendor once order is completed invoice is paid through purchasing.     
      • Quote
      • Artwork - must be in pdf format (if required)
      • Estimate
Contingency Funding Form
This process exists to allow allocation of funds throughout the year for events or projects not previously budgeted for.   Contingency is for organizations that have exhausted and need assistance for an unexpected expense.   Currently funded org can apply for up to 25% of the current allocated amount.  Officer of the organization (preferably the president or treasure) must complete the form.  New organizations (have not applied for funding in three (3) years) are eligible for up to $500.00.

Group Travel Application
Form must be filled out and turned in 3 weeks before trip.   
      • List of travelors to include R#'s, emergency contact information and residence status.
      • TTU enrollment status will be verify before trip, if not in good standing, student is not allowed to use SGA allocated funding.
      • Student/Participate Release and Indemnity Agreement for each student is required.
      • Copy of conference or event website information.
      • International travel must be approved by Office of International Affairs.
      • If receiving funding from other department organization must notifiy SGA of such funding.

Group Travel Return Form
Upon return fill out form.    Must be submitted within 5 business days of return date.
      • Hotel receipts must be itemized, reflect the payment method and have a zero balance.
      • Meal receipts MUST be itemized and reflect payment method.
      • All receipts MUST be the original receipts.
      • Do not TAPE DOWN RECEIPTS.




Additional Travel Related Information